LAKE IROQUOIS ASSOCIATION
December 13, 2006 Board Meeting Minutes
The regular meeting of the Board of Directors of Lake Iroquois Association was convened at the Clubhouse on December 13, 2006 at 7:03 p.m. Present were: Phil Iverson, President and presiding officer, Steve Garbaciak, Carol Hildenbrand, Enid Miller, Sandra Ostrowski, and Tracy Rodriquez. 11 guests were present.
A motion was made by Hildenbrand, seconded by Miller, to approve the amended (Security Report) November 11, 2006 Board minutes. Motion carried.
CORRESPONDENCES
- none ý
COMMITTEE REPORTS
RECREATION
- Ostrowski advised the Board that Chris Cochran of Regan Communications would be giving
December 13, 2006 Board Meeting Minutes
The regular meeting of the Board of Directors of Lake Iroquois Association was convened at the Clubhouse on December 13, 2006 at 7:03 p.m. Present were: Phil Iverson, President and presiding officer, Steve Garbaciak, Carol Hildenbrand, Enid Miller, Sandra Ostrowski, and Tracy Rodriquez. 11 guests were present.
A motion was made by Hildenbrand, seconded by Miller, to approve the amended (Security Report) November 11, 2006 Board minutes. Motion carried.
CORRESPONDENCES
- none ý
COMMITTEE REPORTS
RECREATION
- Ostrowski advised the Board that Chris Cochran of Regan Communications would be giving
a presentation on weather sirens during tonightýs meeting.
A motion was made by Garbaciak, seconded by Miller, to accept the Recreation Report. Motion carried.
BUILDING & ROADS - Miller submitted report for consideration.
- Permit requests ý none
- Discuss Larson home and new survey
Garbaciak made a motion, seconded by Ostrowski, to accept the Building and Roads report. Motion carried.
- Miller discussed the easement variance request by the Larson family. According to
A motion was made by Garbaciak, seconded by Miller, to accept the Recreation Report. Motion carried.
BUILDING & ROADS - Miller submitted report for consideration.
- Permit requests ý none
- Discuss Larson home and new survey
Garbaciak made a motion, seconded by Ostrowski, to accept the Building and Roads report. Motion carried.
- Miller discussed the easement variance request by the Larson family. According to
attorney
Mark Thompson, there is no property line infringement and no
variance needs to
be
given. Miller recommends that, if and when LIA deeds land to
the Larsons, that a
variance will be required. Iverson suggested contacting Robert
Moore confirming the
accuracy
of the survey he completed.
WATER-WASTEWATER ý Garbaciak
- Approx. 1,289,940 gallons of water were pumped in November.
- Mark Webster completed repairs for sludge plant. Mark rebuilt the main drive and had to
WATER-WASTEWATER ý Garbaciak
- Approx. 1,289,940 gallons of water were pumped in November.
- Mark Webster completed repairs for sludge plant. Mark rebuilt the main drive and had to
fabricate a new
sprocket assembly for the same as parts are no longer available.
A new
splash guard was made and installed.
Everything is working well.
- The water system had no major repairs, except a few minor items which were resolved.
- Catwalk repairs at the waste water plant were completed.
- Airators for the sludge plant are severely deteriorated. Mark will build a new manifold and
- The water system had no major repairs, except a few minor items which were resolved.
- Catwalk repairs at the waste water plant were completed.
- Airators for the sludge plant are severely deteriorated. Mark will build a new manifold and
airators and
install them as soon as possible.
- Trailer for our sludge removal to the landfill has been working out great. Approximate cost
- Trailer for our sludge removal to the landfill has been working out great. Approximate cost
per year is $1000. As an example,
Paxton has spent approximately $40,000 per year and
they are not 40X bigger than LIA
- A Water-Wastewater Plant Project committee has been formed. Steve Garbaciak, Rick
- A Water-Wastewater Plant Project committee has been formed. Steve Garbaciak, Rick
LaBarbara, Trent Eschleman, Phil Iverson, and Mark Webster are
the members. The
committee met on 11/27/06
and Mark Webster gave the committee a tour of the plant and
operations. Meeting was continued and and discussion
was profitable. The committee met
again
on 12/10/06 at the clubhouse and discussed an outline received from
Foth and Van
Dyke. What was discussed was
answered by Mr. Gustafson tonight.
Ostrowski made a motion, seconded by Hildenbrand to accept the Water-Wastewater report. Motion carried.
MEMBERSHIP - Rodriquez
William Oldenstedt, Lot 494B, Mohawk Trail, home address 3805 W. 96th St., Evergreen Park, IL.
Louis & Kenlyn Rini, Lot 60A, Miami, home address 12033 S. Richard Avenue, Palos Heights, IL
James & Brenda Shearl, 108 Iroquois Trail (house)
Ostrowski made a motion, seconded by Garbaciak to accept the Membership report. Motion carried.
SECURITY (Willis)
- Security Officer Bill Willis worked 10 hours in November.
- Mr. Willis has worked 340 hours this fiscal year. 75 hours remain for the fiscal year.
- Mr. Willis advised on several security reports. One concrete bench in the park was broken. Ostrowski will look into budgeting for some type of replacement for the upcoming fiscal year.
Ostrowski made a motion, seconded by Hildenbrand to accept the Security report. Motion carried.
FINANCE - Report submitted by Hildenbrand
- December bills totaled $15398.37. A motion was made by Hildenbrand, seconded by
Ostrowski made a motion, seconded by Hildenbrand to accept the Water-Wastewater report. Motion carried.
MEMBERSHIP - Rodriquez
William Oldenstedt, Lot 494B, Mohawk Trail, home address 3805 W. 96th St., Evergreen Park, IL.
Louis & Kenlyn Rini, Lot 60A, Miami, home address 12033 S. Richard Avenue, Palos Heights, IL
James & Brenda Shearl, 108 Iroquois Trail (house)
Ostrowski made a motion, seconded by Garbaciak to accept the Membership report. Motion carried.
SECURITY (Willis)
- Security Officer Bill Willis worked 10 hours in November.
- Mr. Willis has worked 340 hours this fiscal year. 75 hours remain for the fiscal year.
- Mr. Willis advised on several security reports. One concrete bench in the park was broken. Ostrowski will look into budgeting for some type of replacement for the upcoming fiscal year.
Ostrowski made a motion, seconded by Hildenbrand to accept the Security report. Motion carried.
FINANCE - Report submitted by Hildenbrand
- December bills totaled $15398.37. A motion was made by Hildenbrand, seconded by
Miller
to approve November bills (paid in December) of $15398.37.
Miller made a motion, seconded by Ostrowski to accept the Finance report. Motion carried.
FACILITIES ENGINEER
- Finished 10 manhole inspections for the year
- December projects projection
- Waste Water Treatment Plant
- Air drops and fine bubble diffusers
- Cleaning out chlorine contact tanks and keeping up with sludge removal
- Womanýs shower house at the pool (as cold weather moves in)
AD HOC COMMITTEES
- none
OLD BUSINESS
- Greg Gustafson of Daily Division/Foth & Van Dyke and Associates, Inc was present at the
Miller made a motion, seconded by Ostrowski to accept the Finance report. Motion carried.
FACILITIES ENGINEER
- Finished 10 manhole inspections for the year
- December projects projection
- Waste Water Treatment Plant
- Air drops and fine bubble diffusers
- Cleaning out chlorine contact tanks and keeping up with sludge removal
- Womanýs shower house at the pool (as cold weather moves in)
AD HOC COMMITTEES
- none
OLD BUSINESS
- Greg Gustafson of Daily Division/Foth & Van Dyke and Associates, Inc was present at the
Board
Meeting to advise of of the progress of our Water/Wastewater project.
Most recent
water
plant that Daily has done was 3X the size of ours. Current estimate
of the cost of the
treatment
plant approx. $600,000 - $750,000(contractor built). Well is
projected to be 8
inch and 120 feet deep. Estimated completion work of all work
to the water tower is May
21, 2007. IEPA loan overview was submitted in IEPA in August.
A verbal was received
from EPA on the elements they are wanting as we wait for their formal
reply.
Planning items
needed by IEPA for the entire system:
A description of the existing water system
Any anticipated present and future compliance issues such as arsenic, copper, adequate
A description of the existing water system
Any anticipated present and future compliance issues such as arsenic, copper, adequate
supply etc.
Copy of field reports
Population trends and projections
Affects on environmentally sensitive areas
Environmental clearances
Alternatives to what weýre doing
Explanation of the current user charge
Dedicated source of income to repay this loan
Loan application was $1.5 million for the entire project ý elevated tower, meters, water
Copy of field reports
Population trends and projections
Affects on environmentally sensitive areas
Environmental clearances
Alternatives to what weýre doing
Explanation of the current user charge
Dedicated source of income to repay this loan
Loan application was $1.5 million for the entire project ý elevated tower, meters, water
treatment
plant, new well Current terms are 2.5 percent/ 20 years/ leverage
is based on the
facility
user repayment capability
- Ostrowski introduced Chris Cochran of Regan Communications to discuss the possibility of
- Ostrowski introduced Chris Cochran of Regan Communications to discuss the possibility of
jointly purchasing a weather
siren with Bayles Lake. Mr. Cochran provided the Board with
a presentation of the weather siren systems his company supplies
and how the systems
operate.
- Mr. Tim Easton addressed the Board with regard to his interest in the vacant Board
- Mr. Tim Easton addressed the Board with regard to his interest in the vacant Board
position. Mr. Easton advised the Board that he has construction
and water-wastewater
experience.
He also advised that his work involves him with the Illinois Environmental
Protection Agency.
- Mr. Pursley addressed the Board with regard to his interest in the vacant Board position.
NEW BUSINESS
- none
A motion was made by Garbaciak, seconded by Ostrowski to go into Executive Session at 9:45 pm.
The Board returned to open session at 10:15 pm.
A motion was made by Ostrowski, seconded by Garbaciak to nominate Dan Pursley to fill the Board Vacancy. Motion carried.
A motion was made by Ostrowski, seconded by Hildenbrand to adjourn the meeting at 10:30 pm. Motion carried.
- Mr. Pursley addressed the Board with regard to his interest in the vacant Board position.
NEW BUSINESS
- none
A motion was made by Garbaciak, seconded by Ostrowski to go into Executive Session at 9:45 pm.
The Board returned to open session at 10:15 pm.
A motion was made by Ostrowski, seconded by Garbaciak to nominate Dan Pursley to fill the Board Vacancy. Motion carried.
A motion was made by Ostrowski, seconded by Hildenbrand to adjourn the meeting at 10:30 pm. Motion carried.
