LIA Board Meeting

 

The regular meeting of the Board of Directors of Lake Iroquois Association convened at the clubhouse on
Wednesday, November 11, 2009. The meeting was called to order by President Aders at 7:06 pm. In
attendance: Aders, Rodriquez, Widmer, Garbaciak, Martinez, Ostrowski and Popa. There were 8
members also in attendance.

 

The Board opened the meeting with the Pledge of Allegiance. President Aders then asked for a moment
of silence for our troops, both past and present.

 

Garbaciak moved, seconded by Martinez to approve the minutes of the October Board meeting minutes.

 

Motion carried.

 

Correspondence:

 

The Board thanked the Women.s Club for sponsoring the Kids Halloween Party. Popa reported that it
was a great success and planned to do it again next year.

 

Letter from Kathy & Bob Crasby re: Impact fee. Issue tabled for further study.

 

Finance: Rodriquez

 

From October 14, 2009 - November 10, 2009 disbursements totaled $21,058.72. Disbursements include
$8333.32 to ERH which is our new payment for our water/wastewater service company.

 

A copy of the proposed revisions to the 2009/2010 budget was presented and discussed.

 

Garbaciak moved, seconded by Widmer to approve the new budget proposal. Motion carried.

 

As of October 31, 2009, LIA has $721,780.31 in recorded assets.

 

The Budget-vs-Actual report for April 1, 2009 -October 31, 2009 shows $308,593.63 in Total Income
and $231,038.95 in Total Expense. The budget figures on this report reflect the proposed changes as
discussed above.

 

Financial reports are available for review by any member of LIA at the LIA Office upon request.

 

Respectfully submitted,

 

Tracy Rodriquez - LIA Treasurer

 

Garbaciak moved, seconded by Popa to accept the financial report. Motion carried.

 

Motion by Widmer, seconded by Rodriquez, to increase Umbrella Insurance from $4,000,000.00 to $5,000,000.00, a premium increase of $750.00 a year. Motion carried.

 

 

Work at pool house is on-going.

 

Still checking on what is needed to replace diving board.

Motion by Rodriquez, seconded by Popa to accept the recreation report. Motion carried.

 

Roads & Buildings: Widmer

 

New Permits issued: None

 

Variance requests: None

 

Other issues:

 

1. Vince Rogers property - Lot 11B: After meeting with Martensen & Niemann, it was
obvious that they could do no more for us; therefore, I referred the matter to Iroquois County
Planning and Zoning. I talked to Gloria Schleef about this matter. She sent their inspector,
with whom I met with at the site. I gave them a set of pictures of the structure. Attached is
the correspondence from their office. If all goes well, the building will be condemned and
torn down.
2. Detached structure classifications. As I understand the codes, any structure over 144sq ft will
meet the same guidelines as the house, e.g. footings, foundations, concrete, etc.
3. CR300N: I have requested that Loda Township correct drainage problems that exist on the
north side of 300N, to no avail. I am requesting that a letter be sent to the road commissioner
from the board asking when this problem will be corrected. See attached pictures.

Motion by Martinez, seconded by Garbaciak to send a letter from the Board to Loda Township Road
Commissioner for help with this drainage problem. 5 yeas, 1 abstention (Rodriquez)

 

4. Grays Bill. The Board needs to make a decision on Grays Material Service and whether to pay or not
pay. Item was budgeted, pay the bill.
5. Lot 708 east to Iroquois Trail. Needs to be addressed because of standing water. Also pile of brush on
the lot that needs to be removed. Getting a bid to correct problem up to $500.

Motion by Garbaciak , seconded by Martinez to get a bid to correct problem, up to $500. Motion
carried.

 

6. Lot 493B & 494B 1/2 status: I have been in contact with the individuals involved and expect work to
start within a week.
7. Projects currently being worked on: Retaining posts are being replaced as needed, which could be as
many as 50. The fix is temporary and must be addresses when a plan for replacement is drafted. Bulk
head for sand retention is also in process inside the storage building. Clean up has started with the
removal of Mark Webster.s lawn mower, washer, dryer and misc other items belonging to Mr.
Webster. The sludge trailer was also completely full of items belonging mostly to Mr. Webster. I
believe that Mr. Webster should be held accountable for the expenses incurred by LIA in the removal
of said property belonging to him. The trailer had to go to Hoopeston to dump because of various
items disposed of in the trailer. Outside cleanup has also started. (The Board took no action to charge
Mark Webster for the disposal of his property. He had exceeded the deadline given to him to remove
said items himself).
8. Cleanup of LIA facilities. Attached are pictures of problems areas. I would like to remind the board
that we are the caretakers of all LIA facilities and equipment. It is very obvious that some of LIA.s
facilities and equipment are in dire need of repair and a maintenance program established.
9. Abandoned boats, trailers, docks, etc located behind the burn pile. Boat numbers & serial numbers
have been given to security to locate owners so they can remove their property from LIA premises.
10. We have a considerable amount of work to be done with getting ready for winter. This weather will
not stay this way for very long. We need to address the hours maintenance is putting in.
11. Since we have been using salt mixed with sand, I requested our engineering firm to recommend an
acceptable mix of salt & sand, so we do not damage our oil-chip roads.

 

At this time Widmer left the meeting.

 

Motion by Garbaciak, second by Martinez to accept Roads & Buildings report. Motion Carried.

Membership: Popa

 

Sandra Wilson Bought 4 lots 260B - 263B (148-152 Pawnee)

 

Water-Wastewater: Garbaciak

 

Last month we pumped 1,140,300 gallons of water 287,740 gallons less than last month and 191,690
gallons less than last year - still trending good.

 

Water tower completion and warning light - ladder will be shipped on Friday Nov 15. When it arrives it
will be installed and some outstanding items (Foth.s "punch list") will be addressed. Also the new L.E.D.
warning light will be installed. Hopefully this work will be completed the week of the 23rd and our
project will be finished.

 

We have received from ERH their monthly report on water/wastewater systems and analysis of our
readings (testing & chemicals). All are in satisfactory amounts.

 

Also they included 24 items that have been or are being addressed by them. I will highlight them for this
report -the complete list is available at the LIA office for your review.

 

They have painted buildings and fixtures, installed a new building at the sewer plant and repaired our
final filter building. They have repaired the several electrical motors in our water and sewer plants and
they also repaired the electrical wiring -switches and controls at our plants. Cleaned our drying beds
twice. They are also in the process of repairing our sludge traveler system in our sewage digester. They
are in the process of installing our sense-phones at the lift stations. Again, this complete report is
available at the LIA office for your review.

 

Great job ERH!

 

New water plant - We have received word on our new water/wastewater plants. EPA was requiring a few
changes to the bidding documents in the project manual. Shive-Hattery did the changes and reprinting.
They had no comment on the drawings, so we believe that they are approved (?).

 

David Shafer touched base with us. His comment: Water plant looks like we should see a permit in the
next few weeks. They have had a few phone calls to clear up outstanding questions so they believe that
we are close. The will prepare forms to request the authorization to bid.

 

Sewer plant - They think we are still a little way away. We believe we have met all of the EPAs
requirements, but they do not have a feeling for a time line to receive a permit.

 

Side note -Several contractors have shown significant interest in our projects.

 

A complete copy of this report is available at the LIA business office.

 

Respectfully submitted,

 

Steve Garbaciak

 

Motion by Martinez, second by Popa to accept the Water/Wastewater report. Motion carried.

Security: Martinez

 

Total hours worked: 29

 

1. 7 Vehicle registrations completed 3 hours
2. 1 Pet recovery/return 1 hour
3. 6 Phone complaints handled

Neighbor.s disagreements

Noise complaints 1 incident

Dead Wild Life 1 incident

Speeding 1 incident 8 hours

 

4. Office work 2 hours
5. Security Patrol 15 hours

 

Discussion was had regarding the possibility of purchasing a severe weather warning system: $20,000 +
installation. Will approach Bales Lake about whether they would be interested in splitting the cost and
locating between the lakes. Will do more research.

 

Motion by Popa, second by Garbaciak to accept Security Report. Motion carried.

 

Facilities Operations Manager:

 

Steve Reynolds has been working on repair of the cable guardrail along Iroquois Trail and has winterized
all equipment as well as fixed the salt spreader.

 

Gator needs to be serviced. Martinez will get estimates.

 

Old Business:

 

The Board chose not to put any speed bumps at the back gate over winter month.

 

Revised guidelines for unlicensed vehicle usage and unlicensed drivers;

 

Unlicensed Drivers:

 

Unlicensed drivers may drive unlicensed vehicles on LIA streets under certain conditions.

 

Each item was presented as a motion:

 

1. Operators must be 12 years of age or older and must be the members. immediate family or
guest.  Carried

 

2. Operators along with their parent, grandparent or guardian must have attended and
successfully completed an LIA rules and safety course for unlicensed vehicles.    Carried

 

3. Operators must obey all driving rules, such as keeping to the right side of the road, no kicking
up gravel, staying off lawns and empty lots, and obeying the 25MPH maximum speed limit
on LIA roadways. Operators must recognize that all pedestrians have the right of way.   Carried

 

4. Riders must wear safety helmets. Golf carts are exempt from the helmet requirement.   Carried

 

5. Unlicensed vehicles must conform to the LIA unlicensed vehicle rules. 4 yeas, 1 nay (Rodriquez - voted no due to points #5 and #6 under "Unlicensed vehicles" below)

 

6. Immediate family members under the age of 12 may drive unlicensed vehicles on LIA trails
only when in the immediate control of a parent, grandparent or guardian who is a member of
Lake Iroquois. Immediate control is defined as being within normal speaking distance.  Carried.

 

Unlicensed Vehicles:

 

Association members, immediate family and guests may operate All Terrain Vehicles, Golf Carts, Go
Carts and unlicensed motorcycles on LIA streets and roadways under the following conditions:

 

1. A current certificate of liability insurance and a signed letter of understanding from the owner
must be on file. The unlicensed vehicle must be registered with LIA.   Carried

 

2. Vehicles may only be operated on LIA streets or designated areas.   Carried

 

3. Vehicles must display a bright orange safety flag which is visible above the rider, occupants
or roof line of the unlicensed vehicle.   Carried

 

4. Vehicles must obey all driving rules, such as keeping to the right side of the road, no kicking
up gravel, staying off lawns and empty lots, and obeying the 25MPH speed limit on LIA
roadways. Operators must recognize that all pedestrians have the right of way.   Carried

 

5. Vehicles will transport only the number of persons for which it is designated to carry.  3 yeas, 2 nays (Rodriquez, Ostrowski) Carried

 

6. Vehicles may only be operated by drivers who meet the manufacturer.s minimum
recommended age.  4 yeas, 1 nay (Rodriquez) Carried

 

7. Vehicles operating between sunset and sunrise must have illuminated white headlamps
visible 500 feet to the front and illuminated red taillights visible 100 feet to the rear.  Carried

 

New Business:

 

The Board will address updating Rules and Regulations handbook and the LIA website in the future.

 

Motion by Garbaciak to adjourn meeting at 11:56 pm. Seconded by Popa, carried.

 

Respectfully submitted,  Sonda Popa