LIA Board Meeting

                                                                    October 14, 2009

 

The regular meeting of the Board of Directors of Lake Iroquois Association convened at the clubhouse on Wednesday October 14, 2009. The meeting was called to order at 7:05 pm by President Aders. In attendance: Aders, Rodriquez, Widmer, Garbaciak, Ostrowski and Martinez. Absent Popa. Also in attendance 9 members.

The Board opened the meeting with the Pledge of Allegiance.

Garbaciak moved, seconded by Martinez to approve the September Board meeting minutes.

Motion carried.

Correspondence:

To be discussed later in the meeting.

Finance - Rodriquez

From September 9, 2009 - October 13, 2009 disbursements totaled $179,513.18.

Disbursements since last month are larger than usual. One to Jetco for $127,980.00 and one to Foth & VanDyke for $30,614.46. These were for the Water Tower painting project. These monies came from our IEPA loan monies. As of September 30, 2009, LIA has $700,048.90 in recorded assets.

The Budget-vs.-Actual report for April 1, 2009 - September 30, 2009 shows $267,559.49 in Total Income and $211,724.19 in Total Expense.

Financial reports are available for review by any member of LIA at the LIA office upon request.

Respectfully submitted,

Tracy Rodriquez

LIA Treasurer

Motion by Martinez, seconded by Garbaciak to accept the financial report. Motion carried.

Recreation - Ostrowski

Current Committee Members: Tracy Rodriquez , John Sullivan and Jerry Martin.

Rental Piers for members: More rental dock locations will be identified when the demand exceeds the current availability.

Beach area: Pavilion: I am collecting estimates for a concrete base and structure. Pier at pavilion: permanent ,durable and lasting. Outdoor grills (2) next to the pavilion @ a cost of $100 each, like the ones at the park. Mason sand will be placed in the spring.

Pool/Park area: A vacuum has been purchased. Men's side of pool, done by Iverson Construction, is presently ongoing.

Diving board removal will be done by Jerry Widmer at no cost to LIA. Researching a replacement is ongoing..

Fishing Pond: We will continue with the same regimen used in 2009 (algae/enzyme) for 2010. Fish stocking: John Sullivan will oversee the type of fish to be stocked, when and where, using monies budgeted.

Walking/ATV Trail: A path will be cut and staked next spring. Trailheads will also be identified so people won't accidentally stroll into someone's back yard.

Shoreline committee: Committee has disbanded. Same two properties are incomplete. Have criteria established before checking shorelines. Small rock does not work well for retention.

Dredging: No recommendations at this time.

Motion by Garbaciak, seconded by Martinez to accept the recreation report. Motion carried.

Buildings & Roads - Widmer

New Permits issued:

319B - House

372B - House

 99A - Deck

528B - Fence

 

Variance requests:

543B - Requesting 3' variance in front (see attached pictures and drawings). Committee is split on approving the request. Pending board approval.

Vote was taken and variance was granted.

After more discussion...

Motion by Martinez, seconded by Ostrowski to reconsider the vote for approval of variance . Motion carried.

Revote on variance allowance.... variance granted.

Work completed on Mohawk Drive & Huron Lane. Grade swale south from Huron on easement is completed. Water jetting on Iroquois Trail, also completed. Where applicable, water jetting is billed to property owners.

Security informed me of a complaint by 136 Mohawk Drive regarding the swale being on their property. This is the same individual that brought it to the board's attention of the water problem in the first place. The swale in question is less than 7' for a short distance on this property. We could not have completed this work in any other manner than what was done. See attached pictures.

Steve Garbaciak and I inspected the gate house for the condition. The asphalt shingles on the roof need to be replaced. A few outside boards need to be replaced, one piece of exterior plywood needs to be replaced, and all the inside trim work that was never completed needs to be finished. In my opinion, this building is structurally sound and this is something that maintenance personnel can handle repairing in its entirety.

In the LIA Building Guide Book, we need to add the "Letter of Understanding", which was approved in the February 11, 2009 board meeting. Copy attached.

Motion by Rodriquez, seconded by Ostrowski for LIA to pay to fix the ditch/drainage problem (on Huron to the drainage ditch) @ in accordance with Widmer's proposal of materials needed to complete project. 4 yeas, Garbaciak abstained.

Motion by Garbaciak , seconded by Ostrowski to accept Buildings & Roads report. Motion carried.

Water-Wastewater - Garbaciak

We pumped 1,428,040 gallons of water last month, 218,280 gallons less than last month and 105,370 gallons less than last year. Hopefully we can take the water restriction notice down. Please watch the sign at the front gate.

Good News -we received the first checks for our water tower project, a total of $209,127.00. We paid our contactor and Foth what they requested, and are waiting for a couple of items to be finished and file for the rest of the monies from IEPA, then we will pay off our contractor and Foth.

Loan Repayment Schedule:

This is still to be determined. I spoke with Kevin Bryant of the IEPA and he stated he/we should have everything settled and he would get back to us with total owed and a repayment plan. Jan? - Feb? Also, what is loan and what is stimulus. Tower light... I have been working with Gustafson- Foth on this. We ordered a L.E.D. device for the tower. It contains no light bulbs. It is supposed to last a minimum of 10-15 years. The unit is at Foth's office and we are trying to schedule an installation date.

ERH took over our water and sewer plants Oct 1st. They have "hit the ground running" on this project, and we have a great deal of work to do and many plans for updating our operation. Some things that have been done...the drying beds were cleaned and hauled to the land fill. Several electric motors were replaced. They have started a general clean-up and the water plant is in the process of being painted. They have also moved a small building onto the wastewater site. This is to be used for testing our effluent discharges...reason...did not want to test in water plant due to possible contamination of water. They are setting up schedules for flushing and flow checking our fire hydrants, and installing our Sensaphones at the lift stations. They will also "work" our portable generator once a month on various lift stations. ERH will furnish monthly reports to LIA and do proper reporting to EPA and state agencies.

All in all there has been a lot of activity at our water/wastewater facility.

From what I have seen so far I believe we made a good choice on ERH to run our system.

The IEPA sent us a notice of our change to ERH to service our plants and approved them/us for five years.

 

A special thanks to Mark Webster for all the fine work he has done for LIA and to Ken Kulow for the use of his license. Thanks guys, LIA appreciates your efforts.

I have the latest rankings on costs for 123 communities on their water and wastewater use fees, we rank 49, about the middle of the group.

A complete copy of this report is available at the LIA business office.

ERH is having an open house at the Loda water plant on Oct 31st if anyone would like to see what they are doing.

Respectfully submitted,

Steve Garbaciak

Motion by Martinez to accept the water/wastewater report, seconded by Widmer. Motion carried.

Membership - Popa

New Members:

Brian Hoff 137 Chippewa Lots 569B-572B

(Report given by Char Mott in Popa's absence)

Security - Martinez

Total hours worked: 51

                       1. 2 Watercraft registrations completed (2 hrs)

                       2. 7 vehicle registrations completed (3 hrs)

                       3. 2 non-licensed vehicle registrations completed (1 hrs)

                       4. 3 pet recovery/return (4 hrs)

                       5. 10 phone complaints handled

 

Strangers fishing in small lake - 1 incident

Neighbor disagreements - 1 incident

Illegal boats in lake - 2 incidents

Noise complaints - 5 incidents

Fishing equipment stolen

(11 hrs)

                       6. Office work (4 hrs)

                       7. Security Patrol (26 hrs)

 

Purchase of radar speed guns is cancelled. No further action will be taken. Speed bumps will be installed next spring as weather permits.

Motion by Widmer, seconded by Garbaciakr to accept Security report. Motion carried.

Facilities Operations Manager - Reynolds

Summarization of tasks:

Lawn mowing, seeding, tilling, worked on equipment, general cleaning and winterization of bathrooms.

Old Business:

In order to clear up mis-information which was discussed at a prior board meeting, it is to be noted that Dr. Sandiego's boat (Lot #31- A) is in compliance with LIA rules. He has received his title and it is an 18ft watercraft with a 115 HP inboard/outboard motor.

The issue with Cody Kuester's shed has been resolved.

Revised guidelines for Unlicensed Drivers/Unlicensed Vehicles:

Motion by Ostrowski, second by Rodriquez to table this issue until November. Motion carried.