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The regular meeting of the Board of Directors of Lake Iroquois Association was convenrd at the Clubhouse on October 13, 2005 at 7:06 p.m. Present were: David Hildenbrand, President and presiding officer; Floyd Woolridge; Mark Portwood; William Miller; Phil Iverson; Enid Miller; and Norma Matson. Also present were Mark Webster and 18 guests.

Matson moved, second by Portwood, to accept the minutes of the September 8, 2005 Board meeting as presented. Motion carried.

The fishing tournament conducted on September 24 enrolled five contestants, who caught a total of four fish. Al Johnson won in the "big bass" category. It is hoped that a future tournament will draw a larger response. Christopher Puhr has offered to organize a Kid's Fishing Tournament for 7 to 13-year-olds, on Saturday, October 22. Fishing will take place off the Dam, and Puhr will provide information fliers and prizes. Iverson moved, second by Matson, to permit Puhr to conduct the Kid's Fishing Tournament. Motion carried.

Willis prepared a list of recommended fee charges for registration of vehicles, watercraft and non-licensed vehicles for the next fiscal year. The recommendations will be considered at the next Finance Committee meeting.

FINANCE - Woolridge - The Committee met Tuesday night. Woolridge moved, second by Enid Miller, to pay September bills (submitted at the October Board meeting) of $14,613.93. Motion carried.

A CD #862 in the amount of $20,405.69 will be rolled over . Mark Webster used one sick day, and no vacation days in September.

LIA inlets are becoming narrowed and shallower, due to silt in rainstorm run-off. A contractor contacted by Webster estimated cost of dredging at $2000 per inlet, not including cost of hauling away the dredged material. The Finance committee has asked Paul Hurckes to chart the depth of each inlet. It is proposed to dredge one inlet per year if approved by the Board.

Char Mott has requested to be relieved of her job as LIA office secretary. She has offered to assist as back-up for a replacement secretary. Sonda Popa, new resident at 115 Wichita Lane, has offered to serve as interim office secretary under Char's guidance.

Woolridge proposed changing the LIA By-laws to set the billing dates to April 1, July 1, October 1, and January 1, instead of March 31, June 30, September 30, and December 31. This will facilitate receiving dues and maintenance payments within the fiscal year.

The By-laws may be changed by placing the proposed wording in the next Arrowhead, and voting on the change at the following LIA Board meeting.

Enid Miller was thanked for her service on the Finance Committee. She has been appointed to complete the unexpired term of Board member Raymund Theron, who extended his resignatiion at the September 8, 2005 Board meeting. She will assume the Chairmanship of the Roads & Building Commitee. Bill Miller will chair the Water-Wastewater Committee.

Ten delinquent members, each owing LIA over $1,000, will be removed from the delinquent list, since there is no prospect of recovering payments. Some are bankrupt, some lots were sold for taxes.

A special Finance Committee budget meeting will be scheduled to meet in November after the Board's November meeting.

In November, the water tower will be drained to permit inspection, repair and refurbishing, at a cost of approximately $149,000, which has been provided for in the budget. This procedure is carried out on a 20-year schedule.

RULES AND REGULATIONS - Report from Sandi Ostrowski, Chairman - Committee members: Dan Pursley; Steve Garbaciak; Jerry Martin; Enid Miller, Bill Miller. The Committee met September 20 for a final run-through of the revised Building Rules Handbook, and the revised Building Permit Application form. Stephanie Johnson prepared the coopies of both documents, and submitted copies to Iroquois County for review.

The booklet and application form were the result of the collective efforts of last year's and the current LIA Boards, and last year's and the current Rules and Regulations Committee members.

Next on the agenda for the Committee is defining job descriptions for LIA employees, and specifying responsibilities of the Board positions and chairmanships.

The Committee meets on the Tuesday following the monthly Board meeting, at the Clubhouse, 7:00 p.m., and is an open meeting.

NON-LICENSED VEHICLE - Iverson - Members John Dahlman and Teri Siddall. Working on safety issues and insurance coverage.

FACILITIES ENGINEER - Mark Webster - Spending majority of time winterizing the facilities, and performing annual equipment maintenance on all LIA machines.

A cross-connection survey will be completed to insure that all outside water spiggots are equipped with an anti-syphon device.

Engineers Daley and Associates have been provided the information they requested for the water plant survey.

Webster is conferring with a representative of the Illinois Rural Water Association, to gather information on our water plant needs.

Woolridge - LIA homes need to be inspected for illegal hook-ups to the sanitary water system from sump pumps and gutter downspouts. Ground water and rain water that enters our wastewater plant system after a rainfall upset the orderly work of the sewer system, and is also illegal. Volunteers are needed , to be trained by Webster, to inspect homes. "Pen" Pendleton and Kenneth Miller volunteered to serve on this committee.

Spot lights on the large "Lake Iroquois" sign at the front gate shine only on each end of the sign. Could additional lights be added to illuminate the the center of the sign?

Has LIA paid anything toward the engineering study of our water plant by Daly & Associates? We should ask to receive reports of the company's progress , plus billing, at regular intervals.

Objections to plan to add a wading pool to the pool complex. Each of our recreational facilities is valued by some members, and considered unnecessary by others.

Iverson moved, second by Matson, to hire Sonda Popa as interim LIA office secretary for 20 hours/week, at the same rate paid to Char Mott. Motion carried.


	LAKE IROQUOIS ASSOCIATION October 13, 2005 Board Minutes The regular meeting of the Board of Directors of Lake Iroquois Association was convenrd at the Clubhouse on October 13, 2005 at 7:06 p.m. Present were: David Hildenbrand, President and presiding officer; Floyd Woolridge; Mark Portwood; William Miller; Phil Iverson; Enid Miller; and Norma Matson. Also present were Mark Webster and 18 guests. Matson moved, second by Portwood, to accept the minutes of the September 8, 2005 Board meeting as presented. Motion carried. COMMITTEE REPORTS RECREATION - Iverson - Bumpers have been purchased for the two new docks. The fishing tournament conducted on September 24 enrolled five contestants, who caught a total of four fish. Al Johnson won in the "big bass" category. It is hoped that a future tournament will draw a larger response. Christopher Puhr has offered to organize a Kid's Fishing Tournament for 7 to 13-year-olds, on Saturday, October 22. Fishing will take place off the Dam, and Puhr will provide information fliers and prizes. Iverson moved, second by Matson, to permit Puhr to conduct the Kid's Fishing Tournament. Motion carried. ROADS AND BUILDING - Enid Miller - No report WATER-WASTEWATER - Bill Miller - No report MEMBERSHIP - Matson NEW MEMBERS - 52A - 137 Pueblo Drive, Tim & Jodi Mahoney - lot 39A - 105 Pima Lane - Shawn & Terry McCormick - lot 525B - 145 Pawnee Drive - Michael & Emily Medlock - lot 527B - 149 Pawnee Drive - Michael & Sheryl Guilfoyle - lot 93A - 114 Onieda Lane - Richard & Sallie Gall - lot 117A - 117 Chickasaw Lane - Michael & Patricia Reisinger - house 352B - 121 Arapaho Lane - Shane & Pamela Puls - house 113A - 109 Chickasaw Lane - Lester & Diane Sanders - house 296,297,298B - 101 Yuma Court - Michael & Jennifer Otto - house 270B - 113 Iroquois Trail - Delmar & Joanne Barr - house 637,638,639B - 132 - Wyandotte Drive - Matt & Stacy Bradshaw - house 573,574B - 129 - Chippewa Drive - Ryan & Amanda Donaldson - house SECURITY - Portwood - Security Officer Bill Willis worked 39 hours in September. It was a quiet month. Willis prepared a list of recommended fee charges for registration of vehicles, watercraft and non-licensed vehicles for the next fiscal year. The recommendations will be considered at the next Finance Committee meeting. FINANCE - Woolridge - The Committee met Tuesday night. Woolridge moved, second by Enid Miller, to pay September bills (submitted at the October Board meeting) of $14,613.93. Motion carried. A CD #862 in the amount of $20,405.69 will be rolled over . Mark Webster used one sick day, and no vacation days in September. New LIA credit cards were issued for use by Mark Webster and Char Mott. LIA inlets are becoming narrowed and shallower, due to silt in rainstorm run-off. A contractor contacted by Webster estimated cost of dredging at $2000 per inlet, not including cost of hauling away the dredged material. The Finance committee has asked Paul Hurckes to chart the depth of each inlet. It is proposed to dredge one inlet per year if approved by the Board. Char Mott has requested to be relieved of her job as LIA office secretary. She has offered to assist as back-up for a replacement secretary. Sonda Popa, new resident at 115 Wichita Lane, has offered to serve as interim office secretary under Char's guidance. Woolridge proposed changing the LIA By-laws to set the billing dates to April 1, July 1, October 1, and January 1, instead of March 31, June 30, September 30, and December 31. This will facilitate receiving dues and maintenance payments within the fiscal year. The By-laws may be changed by placing the proposed wording in the next Arrowhead, and voting on the change at the following LIA Board meeting. Woolridge recommended that a Building Grievance Committee be appointed. Enid Miller was thanked for her service on the Finance Committee. She has been appointed to complete the unexpired term of Board member Raymund Theron, who extended his resignatiion at the September 8, 2005 Board meeting. She will assume the Chairmanship of the Roads & Building Commitee. Bill Miller will chair the Water-Wastewater Committee. Ten delinquent members, each owing LIA over $1,000, will be removed from the delinquent list, since there is no prospect of recovering payments. Some are bankrupt, some lots were sold for taxes. A special Finance Committee budget meeting will be scheduled to meet in November after the Board's November meeting. In November, the water tower will be drained to permit inspection, repair and refurbishing, at a cost of approximately $149,000, which has been provided for in the budget. This procedure is carried out on a 20-year schedule. AD HOC COMMITTEES RULES AND REGULATIONS - Report from Sandi Ostrowski, Chairman - Committee members: Dan Pursley; Steve Garbaciak; Jerry Martin; Enid Miller, Bill Miller. The Committee met September 20 for a final run-through of the revised Building Rules Handbook, and the revised Building Permit Application form. Stephanie Johnson prepared the coopies of both documents, and submitted copies to Iroquois County for review. The booklet and application form were the result of the collective efforts of last year's and the current LIA Boards, and last year's and the current Rules and Regulations Committee members. Next on the agenda for the Committee is defining job descriptions for LIA employees, and specifying responsibilities of the Board positions and chairmanships. The Committee meets on the Tuesday following the monthly Board meeting, at the Clubhouse, 7:00 p.m., and is an open meeting. NON-LICENSED VEHICLE - Iverson - Members John Dahlman and Teri Siddall. Working on safety issues and insurance coverage. FACILITIES ENGINEER - Mark Webster - Spending majority of time winterizing the facilities, and performing annual equipment maintenance on all LIA machines. A cross-connection survey will be completed to insure that all outside water spiggots are equipped with an anti-syphon device. The water mains will be flushed in early November. Watch for posted signs giving schedule for flushing. Engineers Daley and Associates have been provided the information they requested for the water plant survey. Webster is conferring with a representative of the Illinois Rural Water Association, to gather information on our water plant needs. OLD BUSINESS Woolridge - LIA homes need to be inspected for illegal hook-ups to the sanitary water system from sump pumps and gutter downspouts. Ground water and rain water that enters our wastewater plant system after a rainfall upset the orderly work of the sewer system, and is also illegal. Volunteers are needed , to be trained by Webster, to inspect homes. "Pen" Pendleton and Kenneth Miller volunteered to serve on this committee. NEW BUSINESS Portwood - Lake Iroquois will observe the same hours for "Trick-or-Treating" as Loda and Paxton. COMMENTS-QUESTIONS Spot lights on the large "Lake Iroquois" sign at the front gate shine only on each end of the sign. Could additional lights be added to illuminate the the center of the sign? Has LIA paid anything toward the engineering study of our water plant by Daly & Associates? We should ask to receive reports of the company's progress , plus billing, at regular intervals. Objections to plan to add a wading pool to the pool complex. Each of our recreational facilities is valued by some members, and considered unnecessary by others. Portwood moved, second by Iverson to go into executive session at 9:05 p.m. Motion carried. The Board returned to regular session at 9:55 p.m. Iverson moved, second by Matson, to hire Sonda Popa as interim LIA office secretary for 20 hours/week, at the same rate paid to Char Mott. Motion carried. Matson moved to adjourn at 10:05 p.m. Next Board meeting November 10, 2005 at 7:00 p.m. Respectfully submitted, Norma Matson, Secretary