October 11, 2006 Board Meeting Minutes
The regular meeting of the Board of Directors of Lake Iroquois Association was convened at the Clubhouse on October 11, 2006 at 7:00 p.m. Present were: Phil Iverson, President and presiding officer, Steve Garbaciak, Carol Hildenbrand, Enid Miller, Sandra Ostrowski, Tracy Rodriquez and Floyd Woolridge. Mark Webster and 11 guests were present.
A motion was made by Hildenbrand, second by Garbaciak, to approve the September13, 2006 and September 21, 2006 Board minutes. Motion carried.
CORRESPONDENCES
- none
COMMITTEE REPORTS
RECREATION
Ostrowski submitted report for consideration.
- Ostrowski brought up the need for a timeline for the poolhouse restoration project. At this time a point person is needed to oversee the project.
- Ostrowski brought up the need to purchase the dock for the marina from Menards.
Webster will pick up the dock this week.
- Ostrowski submitted pictures for review on the shoreline rocking needs. LIA property on Comanche Trail needs attention. Letters will be sent to property owners who need to
address their shorelines requesting attention to this matter.
- Ostrowski advised that in regard to dredging on the Shawnee inlet, the Board is in the process of securing the needed release of liability from the resident whose property will be accessed in the dredging process.
- Ostrowski brought up discussion of the buzzard problem at the beach. The wires on the
cement blocks havenęt been as effective as had been hoped. Whether there is still a need for the retention blocks was discussed as well as other ideas.
A motion was made by Garbaciak, seconded by Miller, to accept the Recreation Report. Motion carried.
BUILDING & ROADS - Miller submitted report for consideration.
Permit requests:
- Dan Pursley, 147 Pawnee Drive, Lot 526B, new house permit
- Barry & Cheryl Wright, Co. Rd. 300 N. 060, Lots 342 & 343B, new house
- Lance & Trisha Freeman, 133 Mohawk Dr., Lots 491, 430, 431B, 581 sq. ft. addition
- Scott and Sally Gall, Iroquois and Oneida, 1 month extension on building permit
- Corbin & Teri Siddall, 104 Pueblo, Lots 301 & 302b- rear setback variance for shed
Miller advised that the Bylaws which are recorded with the County require that all portable sheds shall be at a setback of at least (two) 2 feet from any property line.
- Miller advised that some money was received from the owner of Lot 11b, but more is still owed. The Board discussed our options. LIA will contact the owner to advise of our intentions if payment is not received.
- Ostrowski made a motion, seconded by Hildenbrand, to accept the Building and Roads report. Motion carried.
WATER-WASTEWATER ę Garbaciak
- Approx. 1,428,460 gallons of water were pumped in September
- Webster will repair the catwalk as his schedule permits
- Sump pump inspections are near completed
- Garbaciak advised that drainage from a farm field comes under ground and spills
into the retention pit on Choctaw. Concern was expressed regarding whether that
water runs into the fishing lake. He also advised that there appears to be a fresh
water spring on the west side of the pond.
Webster advised that Daily Division/Foth & Van Dyke and Associates, Inc. submitted a changed Confirmation of Clientęs Request to Perform Additional Services in an estimated amount of $4500 for assistance with the IEPA loan application process. This reduction is in view of Mark Webster providing 6 hours per week of assistance in completing the loan package. A motion was made by Garbaciak, seconded by Ostrowski to go forward with the agreement for services in the amount of $4500. Motion carried.
Webster advised that we need an authorized signer for all loan documents for the IEPA loan. A motion was made by Woolridge, seconded by Garbaciak to have the Board President be the authorized signer. Motion carried.
Webster advised that we need to specify an attorney for the IEPA loan process. A motion was made by Woolridge, seconded by Garbaciak to contact Mr. Thompson and contract for his services at $125/hour. Motion carried.
Woolridge made a motion, seconded by Ostrowski to accept the Water-Wastewater report. Motion carried.
MEMBERSHIP - Rodriquez
New Members: Lot 526Bę Paula Gray ę Lot on Pawnee Drive
Rodriquez brought up discussion of the Bylaws in regard to the requirement to maintain a Membership Committee. Rodriquez advised that the initial purpose of the Membership Committee, which was a requirement to vote to accept each membership application, is outdated and there is no longer a need for such a committee. The Board agreed that a Membership Committee need not be formed or maintained, and that the Bylaws Committee will be notified to add this to their proposed Bylaws changes.
Hildenbrand made a motion, seconded by Garbaciak to accept the Membership report. Motion carried.
SECURITY (Woolridge)
- Security Officer Bill Willis worked 42 hours in September.
- Woolridge advised that we set a time range for trick or treat hours. A motion was made by Woolridge, seconded by Garbaciak to set Trick or Treating hours at 5-8 pm to concur with the surrounding communities. Motion carried.
- Willis requested that we remove all boats from the area across from the Marina by November 1, 2006 to allow mowing and rocking. Woolridge will talk with Willis to clarify the rules on this matter.
- Willis requested guidance from the Board on the procedures for inoperative vehicles. The Board agreed that Willis will send a standard form letter to any violators and will give them a designated period of time to correct the matter. If the matter goes uncorrected, it will be referred to the Board for further action. Iverson will inquire of our attorney in this regard.
- Woolridge advised that he is in discussion with Willis regarding whether to form a Security Committee and/or a team of volunteers for times when extra support is needed. The Board agreed that further discussion will be held on this matter.
Rodriquez made a motion, seconded by Hildenbrand, to accept the Security report. Motion carried.
FINANCE - Report submitted by Hildenbrand
- October bills totaled $15,660.56. A motion was made by Hildenbrand, seconded by Garbaciak to approve October bills (paid in November) of $15660.56. Motion carried.
- Hildenbrand advised that unused monies from the pool monitors, seasonal labor and summer hires will be used to cover the additional cost of health insurance for Mark Webster as negotiated in his new contract, and for additional security hours as needed, up to a total of $4333.00
- Hildenbrand advised that at the finance committee Mark Webster recommended that the Board hire David Hildenbrand to substitute for him at the water plant during sick days or vacation days. A motion was made by Ostrowski, seconded by Miller to hire David Hildenbrand at a cost of $12/hour to be Mark Websteręs substitute.
- Hildenbrand brought up discussion of the need to prepare to purchase another office copier.
Woolridge made a motion, seconded by Garbaciak to accept the Finance report. Motion carried.
FACILITIES ENGINEER - Webster
- Webster advised that he completed all of the September projects he had proposed and presented to the Board at the August meeting.
- Webster provided a proposed October project schedule to all Board Members for review.
- Iverson advised that Mark has begun to keep a Job Log of hours worked and which jobs are worked on during which hours.
OLD BUSINESS
- The Board will address the issue of comparing prior versions of the LIA Bylaws and making sure that the most current copy of the LIA Bylaws is recorded with Iroquois County.
- The Board is pleased to report that we have renewed Mark Websteręs contract for 3 1/2 years.
- Iverson advised the Board that he would like to ask Greg Gustafson of Daily Division/Foth & Van Dyke and Associates, Inc. to meet with the Board to discuss the Water Plant project. A motion was made to ask Greg Gustafson to meet with the Board at the November meeting and to compensate him for this meeting at his hourly rate. Motion carried.
- Ostrowski inquired as to the status of working with Bayles Lake on siren and other mutual purchases. She will contact the president of Bayles Lake for further inquiry.
- Ostrowski brought up discussion of the need to outline Officer and Board responsibilities. The Board agreed that each Chairman will prepare a list of their job descriptions for the November meeting.
NEW BUSINESS
- Mitch Nuss of Insurance Providers reported to the Board the current status of our LIA insurance coverages. Mr. Nuss advised that our renewal prices have not increased since last year.
- Iverson brought up discussion of a group of volunteers who would like to offer to assist Mark Webster with miscellaneous projects that need to be done around Lake Iroquois. Webster would be happy to work with the group to formulate priorities and oversee their efforts.
- Webster order 1000 6ę-8ę channel catfish and 1000 6ę-8ę Walleye to be released in the big lake.
- Iverson advised the Board that he and Garbaciak attended a Loda Sanitary District meeting today to investigate whether LIA would benefit from association with this organization. Another information meeting will be held January 10 at 4:00 pm at the Loda Town Hall.
- Terry Riggins has volunteered to do trapping along LIA shorelines for problem animals such as minks and muskrats. A motion was made by Garbaciak, seconded by Woolridge to allow Mr. Riggins to do the trapping. Motion carried. (5 yea, 1 nay)
A motion was made by Garbaciak, seconded by Rodriquez to adjourn the meeting at 9:52 pm.
