LAKE IROQUOIS ASSOCIATION
September 13, 2006 Board Meeting Minutes
The regular meeting of the Board of Directors of Lake Iroquois Association was convened at the Clubhouse on September 13, 2006 at 7:00 p.m. Present were: Phil Iverson, President and presiding officer, Steve Garbaciak, Enid Miller, Sandra Ostrowski, Tracy Rodriquez and Floyd Woolridge. Mark Webster and 10 guests were present
A motion was made by Garbaciak, second by Ostrowski, to approve the August 9, 2006 Board minutes. Motion carried.
CORRESPONDENCES
Iverson brought up correspondence from LIA member Mike Rafferty offering his assistance and experience on the bylaws committee.
COMMITTEE REPORTS
RECREATION
Ostrowski submitted report for consideration.
There were 4082 swimmers since season.
Drinking in fenced pool area was addressed.
Ostrowski advised that she asked Chuck Hoff to be a part of the inlet dredging process.
September 13, 2006 Board Meeting Minutes
The regular meeting of the Board of Directors of Lake Iroquois Association was convened at the Clubhouse on September 13, 2006 at 7:00 p.m. Present were: Phil Iverson, President and presiding officer, Steve Garbaciak, Enid Miller, Sandra Ostrowski, Tracy Rodriquez and Floyd Woolridge. Mark Webster and 10 guests were present
A motion was made by Garbaciak, second by Ostrowski, to approve the August 9, 2006 Board minutes. Motion carried.
CORRESPONDENCES
Iverson brought up correspondence from LIA member Mike Rafferty offering his assistance and experience on the bylaws committee.
COMMITTEE REPORTS
RECREATION
Ostrowski submitted report for consideration.
There were 4082 swimmers since season.
Drinking in fenced pool area was addressed.
Ostrowski advised that she asked Chuck Hoff to be a part of the inlet dredging process.
The
inlet on Shawnee near the beach will be dredged in 2006 at a cost
of $2000.
A motion was made by Ostrowski, seconded by Miller to use
$1000 from the operating budget and $1000 from the dredging fund to
dredge the inlet on Shawnee near the beach. Motion carried.
Ostrowski asked of the progress of the final dock purchase for this season. Iverson advised that the dock installation will be addressed in the upcoming weeks.
Ostrowski noted that Pool Coordinator, Jeanie Peterson and the pool monitors did an outstanding job this season
Larry Newton has placed a bench on the dam for all to use. He will maintain it.
Walt Willis hauled approximately 20 loads of rock for the island shoreline
Emmett Beherns and Red Trivett took care of a large area of poison ivy
Shoreline violations will be reviewed by the Board and recommendations made at the October meeting
A motion was made by Garbaciak, seconded by Rodriquez, to accept the Recreation Report. Motion carried.
Diane Mueller advised the Board of her husbandıs proposal to hire an employee to maintain and be present at the beach for set hours during the buzzard season. She also advised of a suggestion of a sprinkler-powered scarecrow that has been used with success in another community. The Board will review Mr. Muellerıs suggestions for the upcoming season.
Woolridge advised of another suggestion by Tom Guilfoyle. Mr. Guilfoyle advised the Board of an option to install a wire that the birds would not want to perch on to deter them. A motion was made by Woolridge, seconded by Rodriquez to allow Mr. Guilfoyle to purchase the necessary materials, up to $25, to try this deterrent.
BUILDING & ROADS - Miller submitted report for consideration.
Permit requests:
Jeff and Deb Bristle, 110 Seneca Lane, Lot 486B, deck permit
Les and Diane Sander, 109 Chickasaw Lane, Lot 113A, adding on to the existing deck with a shed under deck
Justin Goss, 103 Kiowa, Lots 605 & 606 B, House permit
Miller advised the Board that Verizon sent a fax advising that they did not have a problem with the proposed construction by Justin Goss on Kiowa Lane in regard to the utility easement. Mr. Goss also submitted the requested Execution of Agreement that his two contiguous lots will not be separated as long as he owns the lots due to the side setback location of his proposed house.
Miller advised of correspondence from 2 residents regarding the incompletion of the drainage ditch on Huron Lane. Webster will speak to Mr. Jeff Goss.
Miller advised that we are seeking legal council regarding our options with non-complaint builders and non-paying members.
Mr. and Mrs. Dykes addressed the Board regarding their requested building permit for lot number 119A. They are requesting a waiver of the 1st floor square footage requirement based on bylaw waiver options and prior exceptions. A motion was made by Ostrowski, seconded by Miller to grant the requested waiver. Roll call vote (3 ayes, 3 nays). Mr. & Mrs. Dykes agreed to attend the next Board meeting to continue to address this issue.
Ostrowski made a motion, seconded by Rodriquez, to accept the Building and Roads report. Motion carried. (4 ayes, 1 nay)
WATER-WASTEWATER ı Garbaciak
Approx. 1,830,920 gallons of water were pumped in August.
Garbaciak advised that the water leak outside the pool was repaired.
Garbaciak advised that a hydrant was replaced on Commanche Trail. The work will be completed as weather permits. Special thanks to David Hildenbrand for his assistance with this project.
Garbaciak advised that inspections of sump pump hookups and water downflow spouts are about 80% completed.
Garbaciak advised that a catwalk in the water plant has broken and he and Webster will determine the necessary repairs.
Iverson advised that Foth & Van Dyke/Daily Division have submitted a Confirmation of Clientıs Request to Perform Additional Services to complete and submit an IEPA Public Water Supply Loan Program Application Package. According to conversation with Mr. Greg Gustafson of Foth & Van Dyke/Daily Division the cost of these additional services would be approximately $5,000-$8000. In addition, Foth and VanDyke/Daily Division advised that LIA should hire an attorney to assist with the application preparation. Rodriquez suggested that the Board call IEPA to see if there is any application preparation assistance available before we pay for these services. Webster will contact IEPA.
Woolridge made a motion, seconded by Ostrowski to accept the Water-Wastewater report. Motion carried.
MEMBERSHIP - Rodriquez
New Members: Lot 282B, 283Bı Delores Cappitelli ı Lots on Pueblo
Lot 514B-516B ı Bradley & Jaimi Smith ı 125 Pawnee (house)
Garbaciak made a motion, seconded by Woolridge to accept the Membership report. Motion carried.
SECURITY (Woolridge)
Security Officer Bill Willis worked 58 hours in August
Total security hours worked to date are 304
Woolridge advised that there have been complaints of late night doorbell ringing and
personal property being moved around.
Woolridge advised that to date Mr. Willis only has 64 hours remaining in his allowable work hours through the end of the year. He is requesting 100 more hours be added to the limit. Woolridge will discuss the matter with Mr. Willis.
Woolridge suggested that we publish a reminder of the 25 mile per hour speed limit on Lake Iroquois due to excessive speeding
Woolridge advised of his correspondence with Mr. Willis regarding security procedures and provided the Board with recommendations from Mr. Willis. Woolridge requested that the Board members review the correspondence and be prepared to discuss the issues at the next Board meeting.
Ostrowski made a motion, seconded by Garbaciak to accept the Security report. Motion carried.
FINANCE - Report submitted by Hildenbrand and presented by Woolridge
August bills totaled $19,656.53
Iverson brought up discussion of a bill in the amount of $2047.99 from Foth and VanDyke for the beginnings of the assembly of the bidding specifications.
A motion was made by Woolridge, seconded by Miller to pay August bills (paid in September) of $19,656.53. Motion carried.
Hildenbrand reminded each Board member to begin preparing preliminary budget requests for the Fiscal Year 2007/2008 for their respective areas.
Miller made a motion, seconded by Garbaciak to accept the Finance report. Motion carried.
FACILITIES ENGINEER - Webster
Webster provided a proposed September project schedule to all Board Members for review.
OLD BUSINESS
Iverson advised that the Board is continuing to negotiate Mark Websterıs contract renewal
NEW BUSINESS
Miller advised that the Womanıs Club would like permission to paint and redecorate the clubhouse at no cost to LIA. Sonda Popa is willing to donate paint and several women are willing to do the work. Woolridge made a motion, seconded by Miller to allow the Womenıs Club to do the work at no cost to Lake Iroquois Association. Motion carried.
Miller brought up discussion of former Board Member Norma Matson and her years of service and dedication to Lake Iroquois. Miller made a motion, seconded by Rodriquez to rename the LIA Beach the Norma Matson Beach in gratitude for Normaıs dedication and service to Lake Iroquois over the past 40 years.
COMMENTS-QUESTIONS
A member brought up discussion of the condition of the fishing pond and algae control issues. He believes that part of the problem is due to fertilizer from nearby farm fields. The Board will evaluate the problem and the treatment procedures.
Emmett Beherns brought up the issue of how far the high hoe will reach into the water for dredging the inlets. Webster will review the matter.
A member brought up Waterwillow growth near the overflow inlet on Iroquois Trail.
A member asked about the $2000 cost for dredging. Iverson advised that it is for digging out the inlet and stock piling it. Webster will haul it away with LIA equipment.
Miller moved, seconded by Ostrowski, to go into Executive session at 9:35 p.m.
The Board returned to open session at 11:00 pm.
A motion was made by Garbaciak, seconded by Woolridge to adjourn the meeting to September 21 at 7:00 pm.
Ostrowski asked of the progress of the final dock purchase for this season. Iverson advised that the dock installation will be addressed in the upcoming weeks.
Ostrowski noted that Pool Coordinator, Jeanie Peterson and the pool monitors did an outstanding job this season
Larry Newton has placed a bench on the dam for all to use. He will maintain it.
Walt Willis hauled approximately 20 loads of rock for the island shoreline
Emmett Beherns and Red Trivett took care of a large area of poison ivy
Shoreline violations will be reviewed by the Board and recommendations made at the October meeting
A motion was made by Garbaciak, seconded by Rodriquez, to accept the Recreation Report. Motion carried.
Diane Mueller advised the Board of her husbandıs proposal to hire an employee to maintain and be present at the beach for set hours during the buzzard season. She also advised of a suggestion of a sprinkler-powered scarecrow that has been used with success in another community. The Board will review Mr. Muellerıs suggestions for the upcoming season.
Woolridge advised of another suggestion by Tom Guilfoyle. Mr. Guilfoyle advised the Board of an option to install a wire that the birds would not want to perch on to deter them. A motion was made by Woolridge, seconded by Rodriquez to allow Mr. Guilfoyle to purchase the necessary materials, up to $25, to try this deterrent.
BUILDING & ROADS - Miller submitted report for consideration.
Permit requests:
Jeff and Deb Bristle, 110 Seneca Lane, Lot 486B, deck permit
Les and Diane Sander, 109 Chickasaw Lane, Lot 113A, adding on to the existing deck with a shed under deck
Justin Goss, 103 Kiowa, Lots 605 & 606 B, House permit
Miller advised the Board that Verizon sent a fax advising that they did not have a problem with the proposed construction by Justin Goss on Kiowa Lane in regard to the utility easement. Mr. Goss also submitted the requested Execution of Agreement that his two contiguous lots will not be separated as long as he owns the lots due to the side setback location of his proposed house.
Miller advised of correspondence from 2 residents regarding the incompletion of the drainage ditch on Huron Lane. Webster will speak to Mr. Jeff Goss.
Miller advised that we are seeking legal council regarding our options with non-complaint builders and non-paying members.
Mr. and Mrs. Dykes addressed the Board regarding their requested building permit for lot number 119A. They are requesting a waiver of the 1st floor square footage requirement based on bylaw waiver options and prior exceptions. A motion was made by Ostrowski, seconded by Miller to grant the requested waiver. Roll call vote (3 ayes, 3 nays). Mr. & Mrs. Dykes agreed to attend the next Board meeting to continue to address this issue.
Ostrowski made a motion, seconded by Rodriquez, to accept the Building and Roads report. Motion carried. (4 ayes, 1 nay)
WATER-WASTEWATER ı Garbaciak
Approx. 1,830,920 gallons of water were pumped in August.
Garbaciak advised that the water leak outside the pool was repaired.
Garbaciak advised that a hydrant was replaced on Commanche Trail. The work will be completed as weather permits. Special thanks to David Hildenbrand for his assistance with this project.
Garbaciak advised that inspections of sump pump hookups and water downflow spouts are about 80% completed.
Garbaciak advised that a catwalk in the water plant has broken and he and Webster will determine the necessary repairs.
Iverson advised that Foth & Van Dyke/Daily Division have submitted a Confirmation of Clientıs Request to Perform Additional Services to complete and submit an IEPA Public Water Supply Loan Program Application Package. According to conversation with Mr. Greg Gustafson of Foth & Van Dyke/Daily Division the cost of these additional services would be approximately $5,000-$8000. In addition, Foth and VanDyke/Daily Division advised that LIA should hire an attorney to assist with the application preparation. Rodriquez suggested that the Board call IEPA to see if there is any application preparation assistance available before we pay for these services. Webster will contact IEPA.
Woolridge made a motion, seconded by Ostrowski to accept the Water-Wastewater report. Motion carried.
MEMBERSHIP - Rodriquez
New Members: Lot 282B, 283Bı Delores Cappitelli ı Lots on Pueblo
Lot 514B-516B ı Bradley & Jaimi Smith ı 125 Pawnee (house)
Garbaciak made a motion, seconded by Woolridge to accept the Membership report. Motion carried.
SECURITY (Woolridge)
Security Officer Bill Willis worked 58 hours in August
Total security hours worked to date are 304
Woolridge advised that there have been complaints of late night doorbell ringing and
personal property being moved around.
Woolridge advised that to date Mr. Willis only has 64 hours remaining in his allowable work hours through the end of the year. He is requesting 100 more hours be added to the limit. Woolridge will discuss the matter with Mr. Willis.
Woolridge suggested that we publish a reminder of the 25 mile per hour speed limit on Lake Iroquois due to excessive speeding
Woolridge advised of his correspondence with Mr. Willis regarding security procedures and provided the Board with recommendations from Mr. Willis. Woolridge requested that the Board members review the correspondence and be prepared to discuss the issues at the next Board meeting.
Ostrowski made a motion, seconded by Garbaciak to accept the Security report. Motion carried.
FINANCE - Report submitted by Hildenbrand and presented by Woolridge
August bills totaled $19,656.53
Iverson brought up discussion of a bill in the amount of $2047.99 from Foth and VanDyke for the beginnings of the assembly of the bidding specifications.
A motion was made by Woolridge, seconded by Miller to pay August bills (paid in September) of $19,656.53. Motion carried.
Hildenbrand reminded each Board member to begin preparing preliminary budget requests for the Fiscal Year 2007/2008 for their respective areas.
Miller made a motion, seconded by Garbaciak to accept the Finance report. Motion carried.
FACILITIES ENGINEER - Webster
Webster provided a proposed September project schedule to all Board Members for review.
OLD BUSINESS
Iverson advised that the Board is continuing to negotiate Mark Websterıs contract renewal
NEW BUSINESS
Miller advised that the Womanıs Club would like permission to paint and redecorate the clubhouse at no cost to LIA. Sonda Popa is willing to donate paint and several women are willing to do the work. Woolridge made a motion, seconded by Miller to allow the Womenıs Club to do the work at no cost to Lake Iroquois Association. Motion carried.
Miller brought up discussion of former Board Member Norma Matson and her years of service and dedication to Lake Iroquois. Miller made a motion, seconded by Rodriquez to rename the LIA Beach the Norma Matson Beach in gratitude for Normaıs dedication and service to Lake Iroquois over the past 40 years.
COMMENTS-QUESTIONS
A member brought up discussion of the condition of the fishing pond and algae control issues. He believes that part of the problem is due to fertilizer from nearby farm fields. The Board will evaluate the problem and the treatment procedures.
Emmett Beherns brought up the issue of how far the high hoe will reach into the water for dredging the inlets. Webster will review the matter.
A member brought up Waterwillow growth near the overflow inlet on Iroquois Trail.
A member asked about the $2000 cost for dredging. Iverson advised that it is for digging out the inlet and stock piling it. Webster will haul it away with LIA equipment.
Miller moved, seconded by Ostrowski, to go into Executive session at 9:35 p.m.
The Board returned to open session at 11:00 pm.
A motion was made by Garbaciak, seconded by Woolridge to adjourn the meeting to September 21 at 7:00 pm.
