LIA Board Meeting
September 9, 2009
The regular meeting of the Board of Directors of Lake Iroquois Association convened at the clubhouse on
September
9, 2009. The meeting was called to order at 7:02 pm by President Aders. Present: Aders, Rodriquez,
Widmer, Garbaciak, and Popa. Absent
Ostrowski and Martinez. Also in attendance 14 members.
The Board opened the meeting with the Pledge of Allegiance.
Garbaciak
moved, seconded by Widmer to approve the August Board meeting minutes.
Motion carried.
Correspondence:
The Board received a thank
you from the Rod & Reel Club (Shane Kleinert) for the $200.00 donation to the Annual Lake Iroquois Kids Fishing Tournament.
Finance -
Rodriquez
The Lake Iroquois Association Financial Reports from April 1, 2009 - August 31, 2009 were submitted to the Board
of
Directors for review.
Since our August board meeting, there have been no out of the ordinary expenditures. From August 13, 2009 -
September 9 2009 disbursements totaled $13,281.41.
As of August 31, 2009, LIA has $664,593.89 in recorded assets.
The Budget-vs.-Actual
report for April 1, 2009 - August 31, 2009 shows $264,723.91 in Total Income and
$267,479.66 in Total Expense.
We are still awaiting
funds from our IEPA water tower loan. Once these funds have been received and recorded on
the books, a more accurate report of our
budget vs. actual standing can be given.
Financial reports are available for review by any member of LIA at the LIA office upon request.
Respectfully submitted, Tracy Rodriquez LIA Treasurer
Motion by Widmer, seconded by Garbaciak to accept the financial report. Motion
carried.
Recreation - Ostrowski
No Report.
Buildings & Roads - Widmer
New Permits issued:
313B - Fence
80A -
Patio and retaining wall
Variance request: One - denied
See correspondence attached regarding
Gray's Material service. This project has been basically postponed until a new
set of specifications are completed and we rebid it.
At this time we have no response on weigh tickets that we
requested from them for material we have purchased.
Per the Board's instructions,
a letter was sent to Cody Kuester on August 21st regarding his shed. See attached letter.
Seeding on Arapaho, Huron & easement
property on drainage problem. See attached quotes, which I believe are
excessive for the type of work that we require. I recommend
not accepting the seeding proposals at this time.
For references only, the ditch north of Huron, which was formerly Goss' properties,
I believe we have a workable
solution to the problem. Mr. Goss has verbally committed to use his equipment to prepare the ditch in
a manner that I
have recommended. I have had preliminary contact with both property owners. The proposal I wish to make: Mr.
Goss
furnishes all the equipment to repair the ditch; the two property owners split the cost with LIA for materials,
which at this time
is estimated to be $500 in rock, $400 in fiberglass matting (which I have used successfully on my
own farms). See attached pictures.
Excavating
and grading of road ditch on Mohawk & Huron with a cost not to exceed $1,125. Additional excavation
will consist of the grade
swale south from Huron Lane on LIA's easement for approximately 300' to furnish drainage
for the homeowners at a cost of $1,120. All
homeowners involved in this project have been contacted either by
personal contact or e-mail. All but one individual have approved
the project and want to proceed. That individual not
responding is being dealt with by Darrell Aders.
Iroquois Trail ditch proposal:
This item I feel is one of the most important items we have to address & move forward
on as soon as possible. The road is continually
deteriorating because of the water not having access to drainage. This
work originally was approved under Gray's Materials' contract,
which they have since stated they cannot complete
this year. This contract is not valid anymore. Estimated cost of this project is
$2,760 not to exceed $3,000. This
ditch is more difficult than may appear at first glance, as we have many utility problems buried
in the ditch, along with
support systems for EIEC and I believe the quotation is in order for the work that needs to be performed
and I
recommend that we recommend awarding the contract to Murle Roy Construction, as proposed.
Need to discuss detached structures -
the difference on what is detached and what is permanent.
Garbaciak moved, seconded by Popa for LIA to complete the seeding on Arapaho
and Pawnee using our own
equipment. Motion carried.
Widmer moved, seconded by Rodriquez to rock and fiberglass mat the ditch
north of Huron between lots 537-538B
at a cost not to exceed $1000. Motion carried.
Widmer moved, seconded by Garbaciak to have a
letter sent from our lawyer to property owner on lot 528B on
Pawnee to move fence, within 10 days of the date of letter, to complete
ditch work. Ditch & swale easement work on
Mohawk to be continued as recommended. Motion carried.
Garbaciak moved, seconded by
Rodriquez to have Iroquois Trail work to proceed as proposed, with contract going
to Murle Roy Construction. Motion carried.
Motion
by Garbaciak , seconded by Rodriquez to accept Buildings & Roads report. Motion carried.
Water-Wastewater - Garbaciak
We
pumped 1,646,320 gallons of water last month, our first full month of operation after the renovation of the water
tower. Unfortunately,
we had to place the restricted water use signs back up due to high water usages (which is normal
for this time of year).
We had a
lot of activity last month and this - getting the "bugs" out after being on "by-pass mode" for so long. The
back-up generator
and lift stations have all been "phased" to run the same way and quick connections were installed.
We reviewed the installation requirements
of our Sensaphones for the lift stations with ERH and they will install them
accordingly, and at the same price as quoted $700 each
x 7 = $4900. I recommend we award the contract to ERH.
Darrell Aders and Steve Garbaciak met with Sean and John McBride of ERH and
reviewed water and wastewater
contracts and made changes that we and our attorney suggested. All parties were in agreement. The final
drafts will be
here on the 9th of September.
It is our suggestion that we go ahead with ERH to run our water/wastewater facilities
starting October 1, 2009. This
will also give us time for the two week notice to concerned parties of our system.
Water tower payment -
our attorney has reviewed and complied with requests from IEPA's attorney and sent them off
to Springfield.
LIA/Steve Garbaciak received
a notice from Chris Nifong and Kevin Bryant - IEPA, that we, LIA, needed an ARRA
(American Recovery and Reinvestment Act of 2009)
CCR/Cage number to process our loan. I checked with our engineer (Foth) and was informed by them they would charge 2-4 hours ($400-$800)
to fill out this form. I called Chris Nifong at the IEPA and he said we did not have to go thru the engineer, that we could do it
ourselves. We had to have it back in Springfield on 9-11-09. I worked most of last week on this and with Char's help completed it
Saturday. We had to wait 48 hours for our CCR/Cage # and were successful. We got our number and completed IEPA's - ARRA form
and mailed it to Springfield this morning 9-09-09. I hope this is the last of the paperwork for the money loan, so we can pay off
our contractor.
New Water Plant - There was a problem last month with paperwork. The State said they were going to deny our
request
for help on this project because of not receiving required papers. I called Dave Shafer (Shive-Hattery) and he
said he would look
into this. He contacted me and stated the financial certifications were sent the same day as the
plans, to the Financial Dept of IEPA.
They were signed for at the loading dock by "Anderson". I don't know why
they cannot be located.
The plans/revisions were resent 7-21-09.
They were delivered next day by UPS. I don't know if they got catalogued
with a different project, but they are missing in Springfield.
We have sent new copies of everything by delivery driver
to IEPA. I would expect a permit and authorization to bid in the next 30 -
45 days. We did not lose our place in line
for the funds - Hopefully we can get some help on this project.
Water Tower Lights -
Awhile back the light went out on our tower. We had our engineer look into this. The
switching controller is bad and will either need
to be repaired or replaced. We are waiting for estimates of repair.
A complete copy of this report is available at the LIA business
office.
Respectfully submitted, Steve Garbaciak
Widmer moved to award contract for Sensaphones to ERH, seconded by Popa. Motion
carried.
Motion by Popa, seconded by Widmer to accept Water-Wastewater report. Motion carried.
Membership - Popa
New
Members:
Lauren Mansell Lots 275 & 276B 101 & 103 Iroquois Trail
Robert & Kathleen Clasby House 104 Sioux
Ct (85A)
Chris Aranda House 129 Choctaw (323B)
Jason & Lana Wesslund House 161 Pawnee Dr (541B)
Children:
Anna, Catherine & Jack
Michael & Lynda Kelch House 158 Iroquois Trail (88 & 89A)
Children: Chris,
Connor, Ryan & Michael
Motion by Widmer , seconded by Garbaciak to accept Membership report. Motion carried.
Security -
Martinez (absent) report given by Garbaciak
Total hours worked: 70
1. 6 Watercraft registrations completed (3 hrs)
2. 11 vehicle
registrations completed (4 hrs)
3. 4 non-licensed vehicle registrations completed (2 hrs)
4. 1 pet recovery/return (2 hrs)
5. 12 phone
complaints handled
Strangers fishing in small lake - 2 incidents
Neighbor disagreements - 2 incidents
(18hrs)
6. Office work (5hrs)
7. Radar checks (8 hrs)
8. Security Patrol (28 hrs)
Board has no objection to Martinez purchasing
a radar gun.
Motion by Popa, seconded by Widmer to accept Security report. Motion carried.
Facilities Operations Manager - Reynolds
Rocked shoreline at fishing pond
Painted LIA post signs
Painted trim boards at pool shower house
Worked
up dirt at beach and planted grass seed
Helped paint playground equipment
Mowed LIA property several times
Old
Business:
Beach: Weather is still nice - Beach will still be maintained. Bathrooms will close at dusk.
Swimming Pool: Diving board
needs to be replaced. Recreation chairman will look into replacement.
Trails: Trails behind Huron may be too close to homes.
Problem referred to Recreation chairman.
Mark Webster's cell phone has been returned and service disconnected.
Revised guidelines
for Unlicensed Drivers/Unlicensed Vehicles: Guidelines for unlicensed drivers/unlicensed vehicles - tabled. Suggestions will be posted
in the Arrowhead asking for feedback from membership. Safety course is being considered for the spring.
Portable Docks: There
was more discussion concerning leaving portable docks in lake year round. Recreation will look into
availability of more locations
for said docks.
New Business:
There was some concern raised regarding the removal/repair of the Guard House at front gate. Board will
look into
this.
Steve Reynolds is a part-time employee - 30 hours a week. Discussion to change this to a full time position.
This will
be reviewed after his 90 day probationary perod.
Questions and Comments:
Shane Kleinert was in attendance and personally
thanked the Board for the donation to the Kids Annual Fishing
Derby.
Jan Peters thanked Shane Kleinert for the Kids Fishing Tournament,
Chris Matson for taking pictures and the Board
for taking care of the fishing lake.
Rodriquez thanked Garbaciak for the extra work
needed to acquire the IEPA loans
Motion to adjourn meeting at 9:42 pm by Garbaciak, seconded by Widmer, carried.
Respectfully
submitted,
Sonda Popa
