September 8, 2005 Board Minutes
Matson moved, second by Iverson, to accept the minutes of the August 11, 2005 Board minutes with the following corrections:
under the Recreation report, read " replace two of the Marina boat docks with the metal models" ; in the Finance report, delete "Bill Santefort has resigned from the Finance Committee". Motion carried.
CORRESPONDENCE
An e-mail from a member objecting that the Board formally discussed constructing a small children's wading pool adjacent to the LIA pool, and voted to proceed with the construction without bringing the idea before the membership, and before funds were allocated in the budget. President Hildenbrand called for a straw vote of the Board members to determine if the project was still favored. Miller voted nay, all other board members , aye. The Board proposed to fund the $5,900 project with approximately $5000 recovered from members delinquent in dues and fees, plus a $2000 saving from replacing only two Marina boat docks, instead of three. Volunteer labor would be solicited to complete the project, and contributions will be welcomed to help fund the wading pool. It was noted that no members came to the meeting to voice concerns in the matter.
COMMITTEE REPORTS
RECREATION - Iverson - Pool attendance for August and September was 1274. Attendance for the whole season was 4456.
The Monitors were thanked for doing a fine job.
A Fishing Tournament is scheduled for September 24, from 7:00 a.m. until 12:00 noon. Signs will be posted at the front and back gates and the Marina.
A boat dock, which has been purchased from Menard's for a sale price of $1,066, will be installed, and a second dock will be purchased for the same price. The approximately $2,200 balance from the $4500 allocated for the two docks can be used to install bumpers on all the docks.
ROADS-BUILDING - Miller - Building permits: 234B, 288 N 070 E Township Road, Daniel Pursley- garage;
257B, 142 Pawnee Drive, Mark Webster - deck.
The owner of lot 635B met with the Building Committee, Board members and the contractor on August 14, and concluded that no variance would be requested.
WATER-WASTEWATER - Theron - 1,956,040 gallons of water were pumped in August, which was 136,350 gallons more than were pumped in July. This fall, as late in the season as possible, when water demand has fallen, the water tower will be drained, and the interior will be inspected for work that needs to be done. Bids will be taken for needed work to be done the following fall.
LIA is working with Daly & Associates-Engineers to ascertain future needs in the water-wastewater plants.
MEMBERSHIP -Matson - No report.
SECURITY - Portwood - Security Officer Bill Willis worked 56 hours in August. Five 24-hour suspensions were given; 4 verbal warnings; and one dog turned over to Animal Control.
FINANCE - Woolridge - The new computer system is up and working. LIA presently maintains six bank accounts to manually handle deposits and withdrawals from the several Funds. With the new computer system capability, the accounts could be reduced to two.
Woolridge moved, second by Matson, to accept the March 31, 2005 audit conducted by Russell Leigh & Associates. Motion carried.
Mark Webster has acquired bids for an air-conditioner system for the Clubhouse: Houston's, 3-ton unit, $1400; Advantage Comfort Systems, 3-ton unit, $1400; 3 1/2 ton unit $2640. Woolridge moved, second by Portwood, to leave the decision to Mark Webster. Motion carried.
To address the concern voiced in the correspondence, Woolridge moved, second by Theron, that the Board not authorize any expenditure, over $2000, that has not been provided for in the budget, unless it has been approved by the Finance Committee. Motion carried.
IPG Insurance Providers' policy for Liability for Directors and Officers will cost $20 more when renewed, for $1,577 per year.
Enid Miller is a new member of the Finance Committee. Other members are Bill Santefort and Paul Hurckes.
The delinquent list now totals $48,444.12, which includes charges for 3rd quarter water fees. Also, another member has filed for bankruptcy, owing LIA $2000.
Woolridge moved, second by Iverson, to purchase an Invoice Duplicator computer program, at cost not to exceed $250. Motion carried.
Woolridge moved, second by Portwood, to purchase a back-up system for the LIA computer, cost approximately $60, to be used by Char Mott. Motion carried.
Woolridge moved, second by Matson, to pay August bills (submitted at the September Board meeting) of $21,190.30. Motion carried.
Woolridge moved, second by Matson, to permit certain bills to be paid to avoid late payment penalties, with Board approval to be granted at the next Board meeting. Motion carried.
AD HOC COMMITTEES
RULES & REGULATIONS - Sandi Ostrowski - The Committee met August 16, to prepare a final draft of the Construction Rules Handbook. It has been submitted to Iroquois County to review what is included. The Construction Permit is completed. The Committee will meet next Tuesday, and will have copies of the new versions in the hands of the Board members before the next meeting.
Ostrowski requested that each Committee chairman work on a job description for the committee's responsibilities.
The new LIA web site is up and contains more features and information. Thank-you is due to Ken Gates for his work on it.
Thanks also are due to Mark Webster, for re-connecting the phone at the pool, which had been vandalized.
Ostrowski also mentioned that the badminton nets are missing from the Sport Court at the park.
FACILITIES ENGINEER - Mark Webster - The culvert and driveway leading to the fishing lake have been widened.
The street work for this year is finished, using a smaller chip for the final coat, to minimize tar bleeding in hot weather.
Working with representative from the Illinois Rural Water Association, who is coming tomorrow with equipment for leak detection in our water system.
OLD BUSINESS - none
NEW BUSINESS
Raymund Theron submitted a written resignation from the Board, and expressed appreciation for the good experience and cooperation he had enjoyed while serving on the Board for the past 18 months. Matson moved, second by Portwood, to accept the resignation with regret. Motion carried.
COMMENTS-QUESTIONS
Gerald Martin empathized that all Board decisions should be scrutinized for fairness and consistency.
He asked the Board to verify that members who buy 1 and 1/2 lots must comply with the same set-back requirements for out-buildings in regard to the new side lot line, as are required for whole lots. The Board was in agreement.
The Women's Club has purchased and planted three trees in the playground-park: a Bradford pear which is a memorial to the Hoagland family, and two maples, which will form a group with seating provided. The Club will maintain a tree-memorial plaque in the Clubhouse, listing past and present trees that have been planted as memorials.
Portwood moved, second by Iverson, to go into Executive Session at 9:43 p.m. Motion carried.
The Board returned to regular session at 10:10 p.m.
Portwood moved to adjourn at 10:15 p.m.
Next Board meeting October 13, 2005 at 7:00 p.m.
Respectfully submitted,
Norma Matson, Secretary
