LIA Board Meeting August 12^th 2009

 

 

President Aders notified the board of an unavoidable delay in attendance to the meeting.

Vice president Steve Garbaciak called the meeting to order at 7:04 pm. The meeting began with the Pledge of Allegiance. Roll call of members present: Garbaciak, Rodriquez, Widmer, Martinez, and Ostrowski. 17 members were also present. A reminder was  made that board meetings are to be recorded to insure accuracy, then destroyed upon approval of the board. Ostrowski motioned to accept the July 8^th regular meeting minutes as presented, 2^nd by Rodriquez, carried.

Correspondence: Trivett: ATV helmets and safety will be covered in security or old business.

   Committee reports:

Finance: Tracy Rodriquez:

LIA disbursements July 8th-August 12^th are $47,915.72. The largest expenditure was $22,336.36 for a portable emergency generator and $3,362.63 for a pool vacuum. Both items were budgeted for this year. It was noted that the numbers this month are temporarily skewed due to a pending stimulus payment on the water tower project. Legal action is being taken on delinquent accounts. A copy of the financial report is available upon request for review at the clubhouse during business hours.

Motion to accept the financial report by Martinez, 2^nd by Garbaciak, carried.

 

President Aders present at 7:18 pm proceeded chairing the remainder of the meeting.

 

Recreation: Bill Willis:

President Aders read the recreation report in Willis's absence.

 A cement gutter is scheduled to be installed on the east side of the beach. Due to the magnitude of  concerted efforts required to complete the water tower project, the pool will not be opened this year. The chlorine will be returned by the FOM,  all other pool chemicals purchased for this year can be used next year. All scheduled and budgeted repairs at the pool and pool house have or will be done. Widmer volunteered to remove the diving board at no charge. Liability questions will be checked with LIA insurance carrier before replacing the diving board with a new one. Special thanks to Tammy VanderWaal, LIA's trial beach monitor who has kept  trespassers from using the beach. This will be considered again for next year. The test enzyme treatments were a success on the fishing pond this year. The board was in mutual agreement to add the enzyme to the algae treatment for next year.

Garbaciak motioned to accept the recreation report, 2^nd by Martinez, carried.

 

Roads and Buildings: Jerry Widmer:

Permits issued:

108 Sioux Court for a new home

135 Comanche Trail for a boat lift and dock

123 Dakota Drive for a fence

Variance issued:

Martinez motioned, 2^nd by Garbaciak to grant Mr. Hoagland of 110 Miami a 1'  variance on his porch, carried.

Martinez motioned, 2^nd by Garbaciak to grant Mr. Reiter of 129 Comanche Trail variance on his porch, carried.

Taking measurements from the home not the eave on the house, which is now the rule, should be changed to match Iroquois County's standards.  The reason being - lot owners may have to request a variance when it may not be necessary if this change is made.  This does not exclude the overall dimensions when an eave is installed in conjunction with the patio, nor does this exclude any home with an eave which is the outside dimension of the home.

 

Ditch work is completed along Arapaho Lane. 120 Arapaho: cleaned culvert with water jet. Costs are to be paid by lot owner.

 

Recommendations to the board:

1. All approved & budgeted  work invoices are approved upon receipt by the chairman responsible in overseeing the project.
2. Contractors must provide in detail a complete material list and cost of each item and hourly rate for each individual LIA is being charged for.
3. Specifications for culvert installation due to drainage issues.
4. Specifications for shoreline maintenance and repair such as size of base rock.
5. Reseeding  over Arapaho ditch work  needs to go out for bids.

 

A letter will be sent to the following lot owners asking them to stake our their rear property boundary  to identify the LIA easement to be used for drainage benefiting all property owners involved: 526B, 527B, 528B, 529B, 530B, 531B, and 532B.

 

   We have revised the permit numbering system by using the issue date plus a code letter to indicate the type of permit.  The issue date will also be considered the start date - from which the 6 month expiration date begins.  If an extension is needed, a written request must be presented to the Building Chairman and can only be extended with full Board approval.

 

  Widmer has been in contact with engineering firm, Shive-Hattery and Gray's Material regarding road project.

 

Aders will contact the owner of 151 Pawnee in regards to compliance of a fence he placed on the LIA easement without a permit.   LIA culvert adjacent to the lift station at the Dakota cul-de-sac needs to be repaired.

 

Garbaciak motioned to accept the roads and building report, 2^nd by Rodriquez, carried.

 

Water/Wastewater: Steve Garbaciak:

The water tower project is finished. Water is now being filtered and softened again. Recent water discoloration, now resolved,  was caused by a heavy build-up of iron and sediment in the lines during the flushing of the mains. The west and south ends of the lake were the most difficult to flush while maintaining water pressure at the same time. No boil orders issued for duration of project. We have received confirmation on the stimulus loan which would forgive 25% of the 20 year loan and reduce the interest rate from 2.5% to 0%. Water usage readings  are not available this month due to being on by-pass mode for most of July. A special thanks to Mark Webster and Patrick May, of May Electrical, and his crew for going above and beyond for us to switch the water tower over to fully operational, and to the membership for their patience and cooperation throughout this project. Unforeseen difficulties in testing, rewiring, flushing mains prevented LIA  from opening the pool this year. However the tower renovation will be good for 20+ years. The new water/wastewater plant project is ongoing. We are working through the state's paperwork requirements which includes submitting some forms more than once. A complete copy of this report is available for members to review during normal business hours.

Widmer motioned to accept the Water/wastewater report, 2^nd by Martinez, carried.

 

Security:Ramon Martinez:

Total hours worked this month is 74. Duties breakdown included: 11 watercraft registrations, 7 vehicle registrations, 2 pet recovery/returns, 36 phone calls handled: 1 unregistered boat, 2 noise violations (pneumatic hammer), 3 noise complaints (loud music), 4 trespassers fishing on pond, 2 neighbor disagreements. Office work: 6 hours and routine security patrol: 30. Dennis Higgins of Gibson City is trained and willing to conduct the safety class when LIA is ready to hold it. The cost of used speed guns will be checked by Martinez and Aders.  Four 25 mile per hour signs are available to be placed at various locations around the lake to get peoples attention. Flags on the signs were also suggested.  A suggestion was made suggestion was made to create an appeal panel separate from the board to handle an appeal process for rules violations.

Garbaciak motioned to accept the security report, 2^nd by Rodriquez, carried.

 

New Membership: Sandi Ostrowski:

Lots:

Margaret Bormet: lots 677-678B (Sioux)

David & Susan Cook:  593B (Chippewa)

Greg & Phyllis Perkinson: 689B (Seminole)

Homes:

Craig & Brooke Gonet: 163 Huron

Michael & Starr Duffy 117 Pueblo

Dale Benear: renting 113 Chickasaw

Garbaciak motioned, 2^nd by Martinez to accept the new membership report, carried.

AD HOC

Other Committee Reports:

Fishing derby is scheduled for  August 15^th::

 

 Facilities Operations Manager: Steve Reynolds.

Getting acclimated to job description including seasonal tasks and committee requests. Aders will ask Steve to submit for  each board meeting, an overview of tasks completed the previous month and tasks scheduled for following month to keep the board up to speed. Need to locate training program on pool operations for Steve.

Steve will test the beach water bacteria level, required by the IEPA to be done 2 times per month.

Old Business:

Requirement to mow lots 2  times per month did not get a motion. No further action will be taken, the current 1 time per month requirement stands.

Sensephone: Installation quotes from May's Electric and ERH, were presented by Garbaciak. Garbaciak will review the items that need to be done as part of the installation and will make a recommendation.

 

By-laws: Are still with the attorney for review. Aders will follow up on the status.

 

Job search committee: The ERH  water/wastewater proposal recommended by the committee was submitted to the board for review. After discussion Widmer motioned, 2^nd by Ostrowski to have ERH run the LIA water and sewer plant for 5 years at a cost of $100,000, per year.  The contract will be reviewed with Garbaciak and Aders and ERH and will go over contract as suggested by our attorney, Bob Martensen.  No official date has been set for the changeover.  At our meeting (ERH, Aders, Garbaciak) these items will be reviewed and set.  It was also stated that the concerned parties in our water wastewater operation will be given a two-week notice that changes will be coming. Mark Webster will continue to be paid hourly when needed during the transition.

 

Revised guidelines and requirements for off road vehicles are being researched by security. Golf cart use in area municipalities were reviewed as a sample of ordinance guidelines.

 

 Ostrowski motioned to notify the Kuesters that the shed they bought without a permit requires siding of the same material and color to match the house and same roofing color and type to match the house by a date designated by Widmer, or  remove the shed by the designated date, 2^nd by Martinez, Roll call vote:

Aye: Ostrowski, Garbaciak, Martinez, Nay: Rodriquez, Abstain: Widmer, Aders: not necessary, carried.

 

New Business:

Insurance coverage for LIA is being revised and updated where necessary. Insurance coverage for minors driving golf carts will also be checked.

LIA Board of Directors reorganization: President Aders announced the resignation of Bill Willis as recreation chairman due to family health issues. Ostrowski motioned to accept Willis's resignation with regret, 2^nd by Martinez, carried. The board thanks Bill Willis for his many years of service to Lake Iroquois and wish his family well. Widmer motioned to appoint Sonda Popa to the vacated seat which term ends May of 2010,

2^nd by Garbaciak, carried. Ostrowski will chair recreation. Sonda Popa will be secretary.

Red Trivett: Issues addressing who is required to wear helmets on ATV's was referred to security to review.

Questions were raised on roll away dock removal that will be handled by Martinez. A request for better access to the roll away docks on the main lake adjacent to the fishing pond was raised from the floor.

 

The recycling trailer has been removed for scrap at no cost to LIA, officially ending LIA's  recycling program. A very special thanks to the LIA womens club volunteers (men and women)  who kept it going for 20 years.

 

NOTE:  Committee reports and correspondence are available at the office for membership to review.

 

Motion to adjourn the meeting at  9:45pm by Rodriquez, 2^nd by Ostrowski, carried.