August 9, 2006 Board Minutes
The regular meeting of the Board of Directors of Lake Iroquois Association was convened at the Clubhouse on August 9, 2006 at 7:05 p.m. Present were: Phil Iverson, President and presiding officer, Steve Garbaciak, Enid Miller, Sandra Ostrowski, Tracy Rodriquez and Floyd Woolridge. Bill Willis, Mark Webster and nineteen guests were also present.
An addition was made to the July 13, 2006 minutes by Board member Garbaciak under the Water/Wastewater section. A motion was made by Garbaciak, second by Ostrowski, to approve the amended July13, 2006 Board minutes. Motion carried.
COMMITTEE REPORTS
RECREATION
Ostrowski submitted report for consideration. There were 2109 swimmers since the July 13th meeting. Water aerobics has been well supported and will be continued through August. Ostrowski advised the Board that she had ordered new sand for the beach shoreline and that Mark Webster had spread the sand out. Ostrowski brought up discussion of the bird problem at the beach. The Board and the guests discussed the problem and possible solutions.
Ostrowski asked Tom Mueller to chair a committee to try to come up with possible solutions to the bird problem.
A motion was made by Miller, seconded by Garbaciak, to accept the Recreation Report. Motion carried.
BUILDING & ROADS - Miller submitted report for consideration.
Miller advised of 26 foot variance (water setback) request from Larry & Michelle Dykes of Miami Drive, Lot 60A. A motion was made by Miller, seconded by Ostrowski to approve the variance request. Motion carried.
Miller brought up discussion of two homes under construction by Mr. Jeffrey Goss on Huron Lane. The Building Committee finds that the second elevation submitted by Mr. Goss is still unacceptable and recommends that a certified letter be sent to Mr. Goss advising him that he is in violation of LIA building rules by not submitting acceptable elevation reports and thus his $500 deposit is forfeited. A motion was made by Ostrowski, seconded by Garbaciak, to forfeit Mr. Gossıs $500 deposit due to non-compliance with elevation report requirements. Motion carried. A motion was made by Ostrowski, seconded by Rodriquez, to seek legal counsel up to a fee of $300 on LIAıs options in regard to non-compliant builders. Motion carried.
Miller brought up discussion of the encroachment issue on the house being built by the Larsons. Iverson advised that Mr. Larson has agreed to purchase the necessary land to meet the LIA requirements. Garbaciak made a motion, seconded by Ostrowski to draft a letter stating that LIA will sell the Larsons the minimum amount of land necessary to have their house and overhang be sitting entirely on their property for an amount of $100 with LIA incurring no costs.
Miller advised that a certified letter sent to the owner of lots 11B, 375, and 376 on the township road was not recorded as received.
A motion was made by Miller, seconded by Ostrowski to put a lien on the property at Lot 11B due to no response to our certified letter and non-payment of LIA fees.
Garbaciak made a motion, seconded by Rodriquez, to accept the Building and Roads report. Motion carried.
WATER-WASTEWATER ı Garbaciak
Approx. 1,898,310 gallons of water were pumped in July. Garbaciak advised of two water leaks at the water plant which were repaired quickly and efficiently by Webster. Garbaciak advised that he has one volunteer and needs a couple more to help inspect sump pumps for proper outlets.
Garbaciak brought up discussion of the water tower work. Webster advised that we need to approve payment of the second Memorandum of Agreement on the engineering work to Foth & Van Dyke/Daily Division. Garbaciak made a motion, seconded by Rodriquez to pay $43,500 for the second memorandum of agreement on the engineering work. Motion carried. Woolridge advised that there is no new information on the EPA loan request.
Garbaciak made a motion, seconded by Miller to accept the Water-Wastewater report. Motion carried.
MEMBERSHIP - Rodriquez
New Members: Lot 112Aı Daniel & Judy Angus ı 107 Chickasaw
Lot 134A ı William and Maria Roggenkamp - 105 Comanche Trail
Miller made a motion, seconded by Ostrowski to accept the Membership report. Motion carried.
SECURITY
Security Officer Bill Willis worked 81 hours in July. Total security hours worked to date for FY 06-07 are 246. Mr. Willis reviewed for the Board a summary of the July security incidents and actions taken. Sign stating that only members and guests allowed on LIA property was replaced at the back gate
Garbaciak made a motion, seconded by Ostrowski to accept the Security report. Motion carried.
FINANCE - Report submitted by Woolridge
July bills totaled $23,980.33
A motion was made by Woolridge, seconded by Miller to pay July bills of $23,980.33. Motion carried. Webster applied for an Illinois grant of $500 for doing his EPA work on the internet. LIA was selected and will receive the $500. The LIA delinquent fees list is currently at $21,702.13. Woolridge advised that the FY 2007/2008 budget will need to be prepared in September. He asked that each chairperson prepares a proposal for funds needed for their respective areas.
Garbaciak made a motion, seconded by Miller to accept the Finance report. Motion carried.
AD HOC COMMITTEES
RULES AND REGULATIONS
Iverson advised that we have 4 volunteers: Huerkes, Matson, Guilfoyle, and Popa, to form a committee to update the LIA bylaws.
FACILITIES ENGINEER - Webster
Webster advised that he will be replacing the water hydrant on Comanche Trail. Webster advised that the water leak on Comanche Trail is repaired.
Webster advised that the new mower broom works well.
OLD BUSINESS
Rodriquez brought up the need to discuss and publicize the rules for shoreline space rental for roll-in docks and the opening date to be placed on the list for the space rental. A motion was made by Rodriquez to advise residents via the Arrowhead that if they are in good standing they may submit a check for the fee amount by March 1, 2007 to the LIA office if they wish to be put on the list for shoreline space rental for roll-in docks. If more requests are submitted than spaces are available, a lottery drawing will be held at the March Board Meeting and anyone not selected will be refunded their check amount. No second. Motion tabled for further discussion in the future.
Ostrowski brought up discussion of feedback to the LIA websight and asked that Char Mott advise all Board Members of any feedback that is received from the websight.
Ostrowski brought up discussion of the inlet dredging. Webster advised that a report was completed on the conditions of the inlets. Ostrowski will review the report and make recommendations to the Board.
Iverson advised that Mark Websterıs contract will be up for renewal October 6, 2006. The Board will set up a time to meet with Mark.
Iverson advised that there is a Board position still open to fill out Mark Portwoodıs term until the next annual meeting. Carol Hildenbrand advised the Board of her interest and qualifications. Wally Bragiel advised the Board of his interest and qualifications. Terri Siddal advised the board of her interest and qualifications.
NEW BUSINESS
Bill Willis requested a meeting with the Board for personnel issues.
COMMENTS-QUESTIONS
A resident asked the Board of their position on a current builder and his non-compliance to LIA rules. Miller advised the resident that the builder is being assessed the current fees for non-compliance as allowed by LIA rules.
Miller moved, seconded by Ostrowski, to go into Executive session at 10:02 p.m.
The Board returned to open session at 11:37 pm.
A motion was made by Garbaciak, seconded by Woolridge, to publish the following statement in the Arrowhead. ıThe Board inadvertently published the Executive Session minutes of June 21, 2006 in the Arrowhead newsletter. We regret the error. In reference to the complaint that was received from a resident regarding Bill Willis, the Board reviewed the matter and felt no action was necessary.ı
A motion was made by Miller, seconded by Ostrowski to nominate Carol Hildenbrand to fill the Board vacancy left by Mark Portwoodıs resignation. Motion carried.
Garbaciak made a motion, seconded by Rodriquez, to adjourn the Board meeting to Wednesday, August 30, 2006. Motion carried.
