LAKE IROQUOIS ASSOCIATION
July 13, 2006 Board Minutes
The regular meeting of the Board of Directors of Lake Iroquois Association was convened at the Clubhouse on July 13, 2006 at 7:05 p.m. Present were: Phil Iverson, President and presiding officer; Steve Garbaciak; Enid Miller; Mark Portwood; Sandra Ostrowski and Tracy Rodriquez. Bill Willis, Mark Webster and six guests were also present.
A motion was made by Ostrowski, second by Garbaciak, to approve the June 8, 2006 Board minutes. Motion carried.
COMMITTEE REPORTS
RECREATION
Ostrowski submitted report for consideration.
- The pool was open 22 days in the last month
- A horseshoe pit was placed in the pavilion area on June 23rd
- The basketball hoop was broken on Tuesday, June 27. The VanderWaal family fixed the hoop at no charge to LIA.
- The Health Department did a random inspection of the pool and beach on July 6th. A copy of the report is posted in the monitorýs closet at the pool house.
- Ostrowski consulted an LIA resident who is a DNR officer and also Ken Newhouse from DNR in Gibson City regarding the Health Department closure of the beach.
o Webster advised the Board of clean-up procedures being taken including raking, chlorine bleach powder being applied, etc.
o Mark Webster advised that the beach water is tested every two weeks as required by the Health Department
o The beach is currently raked once a week
o Ostrowski will contact the finance department to determine if funds are available to add fresh sand after cleaning the beach
A motion was made by Rodriquez, seconded by Miller to spend up to $500 for new sand for the beach, pending approval by the Finance Committee. Motion carried.
- Iverson advised that he completed the dock bumpers.
- Char Mott advised that she received notification that the pond was treated 7/12/06.
- Webster suggested that the treatment company be advised that no payment will be made on treatment visits without prior notification to Mark Webster. Char Mott will advise the company.
- The Board agreed to continue to allow 16 year olds to use the pool unaccompanied on a trial basis.
A motion was made by Garbaciak, seconded by Portwood, to accept the Recreation Report. Motion carried.
BUILDING & ROADS - Miller submitted report for consideration.
- Miller advised of deterioration of Iroquois Trail and reported that Mark Webster will work on the road as soon as time permits.
- Miller brought up discussion of the progress of the revised Building and Roads Guide. Discussion was had regarding designing a new logo.
A motion was made by Garbaciak, seconded by Ostrowski to have 100 Building and Roads Guides printed. Motion carried.
- Ostrowski brought up the need to clarify LIA special use property from private property to avoid misunderstandings. A reminder will be put in the LIA newsletter regarding rules for LIA special use property.
BUILDING PERMITS
ý 128 Choctaw Trail, Lot 203A, Mike & Sheryl Guilfoyle, Pier permit
ý 122 Pawnee Drive, Lots 250B,251B&252B, Carl & Elaine Lueth, garage permit
ý 128 Iroquois Trail, Lots 547B,548B and partial 65A, Rick & Rita LaBarbara, dock permit
- Miller brought up discussion of the new construction on lot 537B and 538B and recommends that the building permit be pulled until the required elevation plan is submitted and approved by the Building Committee.
July 13, 2006 Board Minutes
The regular meeting of the Board of Directors of Lake Iroquois Association was convened at the Clubhouse on July 13, 2006 at 7:05 p.m. Present were: Phil Iverson, President and presiding officer; Steve Garbaciak; Enid Miller; Mark Portwood; Sandra Ostrowski and Tracy Rodriquez. Bill Willis, Mark Webster and six guests were also present.
A motion was made by Ostrowski, second by Garbaciak, to approve the June 8, 2006 Board minutes. Motion carried.
COMMITTEE REPORTS
RECREATION
Ostrowski submitted report for consideration.
- The pool was open 22 days in the last month
- A horseshoe pit was placed in the pavilion area on June 23rd
- The basketball hoop was broken on Tuesday, June 27. The VanderWaal family fixed the hoop at no charge to LIA.
- The Health Department did a random inspection of the pool and beach on July 6th. A copy of the report is posted in the monitorýs closet at the pool house.
- Ostrowski consulted an LIA resident who is a DNR officer and also Ken Newhouse from DNR in Gibson City regarding the Health Department closure of the beach.
o Webster advised the Board of clean-up procedures being taken including raking, chlorine bleach powder being applied, etc.
o Mark Webster advised that the beach water is tested every two weeks as required by the Health Department
o The beach is currently raked once a week
o Ostrowski will contact the finance department to determine if funds are available to add fresh sand after cleaning the beach
A motion was made by Rodriquez, seconded by Miller to spend up to $500 for new sand for the beach, pending approval by the Finance Committee. Motion carried.
- Iverson advised that he completed the dock bumpers.
- Char Mott advised that she received notification that the pond was treated 7/12/06.
- Webster suggested that the treatment company be advised that no payment will be made on treatment visits without prior notification to Mark Webster. Char Mott will advise the company.
- The Board agreed to continue to allow 16 year olds to use the pool unaccompanied on a trial basis.
A motion was made by Garbaciak, seconded by Portwood, to accept the Recreation Report. Motion carried.
BUILDING & ROADS - Miller submitted report for consideration.
- Miller advised of deterioration of Iroquois Trail and reported that Mark Webster will work on the road as soon as time permits.
- Miller brought up discussion of the progress of the revised Building and Roads Guide. Discussion was had regarding designing a new logo.
A motion was made by Garbaciak, seconded by Ostrowski to have 100 Building and Roads Guides printed. Motion carried.
- Ostrowski brought up the need to clarify LIA special use property from private property to avoid misunderstandings. A reminder will be put in the LIA newsletter regarding rules for LIA special use property.
BUILDING PERMITS
ý 128 Choctaw Trail, Lot 203A, Mike & Sheryl Guilfoyle, Pier permit
ý 122 Pawnee Drive, Lots 250B,251B&252B, Carl & Elaine Lueth, garage permit
ý 128 Iroquois Trail, Lots 547B,548B and partial 65A, Rick & Rita LaBarbara, dock permit
- Miller brought up discussion of the new construction on lot 537B and 538B and recommends that the building permit be pulled until the required elevation plan is submitted and approved by the Building Committee.
A motion was made by Miller, seconded by Garbaciak to pull the permit on lot 537B and 538B due to not receiving an acceptable elevation report. Motion carried.
Ostrowski made a motion, seconded by Portwood to accept the Building and Roads report. Motion carried.
WATER-WASTEWATER ý Garbaciak
- Approx. 1,872,950 gallons of water were pumped in June.
- Garbaciak advised of maintenance on the water treatment fuse box. Webster will complete
the repairs.
- Garbaciak brought up discussion of repair work needed on the water tower. The engineering
- Garbaciak brought up discussion of repair work needed on the water tower. The engineering
firm estimate is $139,900 with Mark Webster
doing a portion of the work.
A motion was made by Garbaciak, seconded
by Miller to direct the engineer to put together a bid package for
the work. Motion carried.
- Garbaciak recommends that we not go to a metering system for water usage as he feels that the initial installation and maintenance would be cost prohibitive and not in the best interests of Lake Iroquois Association.
Miller made a motion, seconded by Ostrowski to accept the Water-Wastewater report. Motion carried.
MEMBERSHIP - Rodriquez
New Members: Lot 133A ý Daniel & Judy Angus - 103 Comanche Trail
Lot 350B ý Paul Kuter - Arapaho Lane
Lots 613B-617B ý Tony & Judy Lavine - 121 Wyandotte
Lots 250B-252B ý Carl & Elaine Lueth - 122 Pawnee Drive
Lot 76A ý Richard & Val Birch - 112 Ponca Point
Lots 309B-311B ý Bruce & Susan Bastert - 110 Mohican Lane
Lots 248B-249B ý Walter & Amalia Hoskins - Pawnee Drive
Ostrowski made a motion, seconded by Garbaciak to accept the Membership report. Motion carried.
SECURITY - Portwood submitted report for consideration.
- Security Officer Bill Willis worked 61 hours in June
- Total security hours worked to date for FY 06-07 are 165
- Vehicle registration is up to 453 to date. 47% of membership has not applied for their registration up to this point.
A motion was made by Portwood, seconded by Miller to put a notice in the Arrowhead and prepare letters for Bill Willis explaining procedures and requesting registration of all vehicles. Motion carried.
- A letter was received regarding an unlicensed, inoperable vehicle which is in violation of LIA rules
A motion was made by Garbaciak, seconded
by Ostrowski to have Portwood write a letter to the resident advising
him that the vehicle must be removed or all LIA privileges will be
suspended. Motion carried.
- Portwood read a letter sent to a
resident whose LIA membership was suspended for 24 hours for burn
pile violations. The resident apologized.
Garbaciak made a motion, seconded by Rodriquez to accept the Security report. Motion carried.
FACILITIES ENGINEER - Webster
- Webster advised that we are currently under a mandated plan with the EPA to video tape 10 manholes per year because of the sewer collapse along Iroquois Trail.
- Iverson requested that Webster documented his current procedures of inspection of lift stations.
- Webster brought up discussion of illegal sump pump/footing tile connections. Garbaciak and Webster will work with any volunteers to set up a schedule and plan for inspections.
- Iverson brought up discussion of the possibility of starting a compost pile to help with smell issues from burn pile. Iverson volunteered to make a compost pile sign.
Garbaciak made a motion, seconded by Rodriquez to accept the Security report. Motion carried.
FACILITIES ENGINEER - Webster
- Webster advised that we are currently under a mandated plan with the EPA to video tape 10 manholes per year because of the sewer collapse along Iroquois Trail.
- Iverson requested that Webster documented his current procedures of inspection of lift stations.
- Webster brought up discussion of illegal sump pump/footing tile connections. Garbaciak and Webster will work with any volunteers to set up a schedule and plan for inspections.
- Iverson brought up discussion of the possibility of starting a compost pile to help with smell issues from burn pile. Iverson volunteered to make a compost pile sign.
A motion was made
by Portwood, seconded by Ostrowski to start a compost pile in the
vicinity of the burn pile. Motion carried.
- Webster advised of other maintenance jobs performed in June.
- Webster would like to personally thank David Hildenbrand, Bill Willis and Walt Willis who assisted with several of his responsibilities during his vacation.
FINANCE - Report submitted by Woolridge
- Webster advised of other maintenance jobs performed in June.
- Webster would like to personally thank David Hildenbrand, Bill Willis and Walt Willis who assisted with several of his responsibilities during his vacation.
FINANCE - Report submitted by Woolridge
A motion was made by Garbaciak, seconded by Portwood to pay June bills of $15,600.31. Motion carried.
- An audit was conducted on the LIA books on June 28 and will be available for review in August or September.
- Discussion was had regarding a
delinquent account by the owner of lot 375 & 376B.
A motion was
made by Ostrowski, seconded by Miller to send the prepared delinquent
accounts letter. Motion carried.
Garbaciak made a motion, seconded by Rodriquez to accept the Finance report. Motion carried.
AD HOC COMMITTEES
RULES AND REGULATIONS
Sandy Ostrowski advised that we still need a new Chairperson for the committee and that no one has come forward at this time.
OLD BUSINESS:
Iverson advised that a bid was received on lot 605b from Justin Goss in the amount of $6000.
A motion was made by Miller and seconded by Ostrowski to accept the bid. Motion carried (4 yes, 1 no).
NEW BUSINESS:
- Char Mott suggested that we hold a clean-up day the Monday after the fall LIA garage sales. The Womenýs Club volunteered to handle the project.
- A guest brought up discussion of a new construction site which is not in compliance with the building time line rules. Iverson asked Miller to draft a letter advising the owner that another extension would not be granted if the work was not completed according to the required rules.
- Iverson advised that he spoke with Mr. Trivett regarding the picnic table at the fishing pond and his offer to construct a more permanent base area for the table to facilitate easier mowing and vandalism prevention. The Board agreed to have Webster and Ostrowski work with Mr. Trivett on this project.
- Rodriquez reminded the board of a prior suggestion to move the Board Meetings back to the second Wednesday of each month.
Garbaciak made a motion, seconded by Rodriquez to accept the Finance report. Motion carried.
AD HOC COMMITTEES
RULES AND REGULATIONS
Sandy Ostrowski advised that we still need a new Chairperson for the committee and that no one has come forward at this time.
OLD BUSINESS:
Iverson advised that a bid was received on lot 605b from Justin Goss in the amount of $6000.
A motion was made by Miller and seconded by Ostrowski to accept the bid. Motion carried (4 yes, 1 no).
NEW BUSINESS:
- Char Mott suggested that we hold a clean-up day the Monday after the fall LIA garage sales. The Womenýs Club volunteered to handle the project.
- A guest brought up discussion of a new construction site which is not in compliance with the building time line rules. Iverson asked Miller to draft a letter advising the owner that another extension would not be granted if the work was not completed according to the required rules.
- Iverson advised that he spoke with Mr. Trivett regarding the picnic table at the fishing pond and his offer to construct a more permanent base area for the table to facilitate easier mowing and vandalism prevention. The Board agreed to have Webster and Ostrowski work with Mr. Trivett on this project.
- Rodriquez reminded the board of a prior suggestion to move the Board Meetings back to the second Wednesday of each month.
Portwood made a motion, seconded
by Garbaciak to move the regular monthly board meetings back to the
second Wednesday of each month. Motion carried.
- Miller brought
up discussion of lots on the fishing pond which have shorelines that
are not rocked. Miller and Ostrowski will prepare letters for
the lot owners requesting compliance.
COMMENTS-QUESTIONS
- Mr. Willis inquired about the status of a new dock installation by the boat dock area.
COMMENTS-QUESTIONS
- Mr. Willis inquired about the status of a new dock installation by the boat dock area.
A motion was made by Portwood, seconded by Rodriquez, to purchase
and install another dock and bumpers not to exceed $2000.
- Mr. Willis
advised of complaints of lot lawns not being maintained.
The Board discussed the procedures and Webster will have them mowed
by our current contracted mower.
Miller moved, seconded by Rodriquez, to go into Executive session at 10:15 p.m.
A motion was made by Garbaciak, seconded by Miller to come out of executive session at 11:15 pm.
The Board returned to open session at 11:15 pm.
Mark Portwood resigned from the Board effective immediately due to his expected move out of Lake Iroquois.
A motion was made by Garbaciak, seconded by Ostrowski to accept Portwoodýs resignation. Motion carried.
A motion was made by Garbaciak, seconded by Miller to adjourn the meeting to July 26, 2006. Motion carried.
Miller moved, seconded by Rodriquez, to go into Executive session at 10:15 p.m.
A motion was made by Garbaciak, seconded by Miller to come out of executive session at 11:15 pm.
The Board returned to open session at 11:15 pm.
Mark Portwood resigned from the Board effective immediately due to his expected move out of Lake Iroquois.
A motion was made by Garbaciak, seconded by Ostrowski to accept Portwoodýs resignation. Motion carried.
A motion was made by Garbaciak, seconded by Miller to adjourn the meeting to July 26, 2006. Motion carried.
