July 9, 2008 Board Meeting Minutes
The regular meeting of the Board of Directors of Lake Iroquois Association
was convened at the Clubhouse on July 9, 2008 at 7:04 p.m. Present were: Phil Iverson, President and presiding officer,
Carol Hildenbrand, Tracy Rodriquez and Bill Willis. Mark Webster and 7 guests were also present.
The Board opened the meeting
with the reciting of the Pledge of Allegiance.
A motion was made by Willis, seconded by Hildenbrand, to approve the June Board
meeting minutes. Motion carried.
CORRESPONDENCES
- Willis advised of a correspondence from Carl Larson regarding dredging and maintenance on a neighboring lot. Willis
advised that he has addressed the concerns.
- Ostrowski advised of a correspondence from Paul
Baker thanking the Board for the mason sand at the beach.
COMMITTEE REPORTS
RECREATION ý Ostrowski
- Fishing Pond ý
- Treatment was done on July 7. Follow-up application will be done on July 23.
- Webster advised that he researched the need for grass carp. The company that supplies our fish, suggested
stocking 7 grass carp per surface acre.
A motion was made by Willis, seconded byHildenbrand to put in no more than 40 grass carp this fall for algae control, not to exceed $350.00 from the fish stocking budget..
- Pool ý
- Total use, not including water aerobics, as of Sunday, July 5th was 776. Pool temperature has stayed in the mid
70ýs. Poles for shade need to be secured before the tarp can be put up again. Webster will secure the poles.
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- Mason sand was delivered and spread at the beach.
- Umbrellas at the beach have been destroyed by wind. A permanent structure will be considered for next yearýs
budget.
A motion was made by Rodriquez,
seconded byWillis to purchase two large garbage cans to be placed at the beach and the playground. Motion carried.
Hildenbrand
made a motion, seconded by Willis to accept the Recreation report. Motion carried.
BUILDING & ROADS ý (Willis)
- 494B & 495B Unattached Garage (660 sq. ft.),
Ramon Martinez.
A motion was made
by Hildenbrand, seconded by Rodriquez to accept the Road and Buildings Report. Motion carried.
WATER-WASTEWATER ý Garbaciak (Given by Webster)
- Approx. 1,981,100 gallons of water were pumped in June. This was 531,720 gallons more than last month and 197,490
gallons more than last year.
- Due to the severe storms in the beginningof the month, three lift stations had problems this month and needed service. We
had to have Metropolitan Pump come out and repair or replace control parts for two of the lift stations and replace a pump
motor on the third. We have a spare pump which is now being used. Rebuilding the old pump would cost over $3200, and a
new one would be $5100. Webster advised buying the new one. Willis made a motion, seconded by Rodriquez to purchase
a new lift station pump to serve as a back-up.
- Due to the high water use, water restrictions will begin, as our pumps are running at the maximum capacities.
- Contacts have been attempted to Greg Gustafson in regard to the progress of the IEPA loan. Do response to date.
Attempts will be continued.
- Special thanks to
Dave Hildenbrand for his help during this difficult time.
- A current update on water/wastewater charges and rankings for the surrounding area was distributed to the Board. A copy
is available for review in the office.
Willis made a motion, seconded by Hildenbrand to accept the Water-Wastewater report. Motion carried.
MEMBERSHIP ý Rodriquez
- Jason Norder,
A motion was made by Willis, seconded by Hildenbrand to accept the Membership report. Motion carried.
SECURITY ý
- Willis worked a total of 76 hours in June.
- 157 Watercraft stickers issued to date
- 756 Vehicle stickers issued to date
- Dog complaints ý 1
- Verbal warning speeding ý 1
- Verbal warning no current watercraft sticker
ý 6
- Verbal warning violation of no wake hours ý
5
- Vandalism reports to LIA property ý 2
Iverson advised that a 12 year old resident lost control of his bike going over a speed bump and sustained injuries including a small
skull fracture. Iverson asked that his concern over the safety of the speed bumps for children on bikes be considered in evaluating
this trial period.
Hildenbrand made a motion, seconded by Rodriquez to accept the Security report. Motion carried.
FINANCE - Hildenbrand
- June 2008 bills totaled $44,313.64.
A motion
was made by Hildenbrand, seconded by Willis to approve June bills (payable in July) of $44,313.64. Motion carried.
- The windows in the clubhouse were installed. An additional $595.00 was spent on the windows which was not in the
original estimate, due to additional materials needed.
- A fairly good response has been had to the overdue
accounts letters.
- Our attorney has sent letters to five delinquent accounts advising of pending legal action if full payment is not received.
Rodriquez made a motion, seconded by Willis to accept the Finance report. Motion carried.
FACILITIES ENGINEER (Webster)
- Still working on filling options for the big ditch.
- Street work ý Webster has signed and sent back a proposal from Grayýs Materials. All work must be completed by
September 1, 2008. Willis made a motion, seconded byHildenbrand to authorize Grayýs Materials to do the road work per
their proposal. Motion carried.
- Iverson inquired about the timeline to smoke the sewer lines. Webster advised that when the weather allows, the work will
be done.
- Iverson advised that a resident asked about the feasibility of putting a call-up system on each of the lift stations as opposed
to just on the main station. Webster advised that there would need to be phone service at each station and LIA would incur
a monthly service charge. Webster will check if there is any other type of system available.
- Boat trailer mowing. Willis sent letters advising that if the area around the trailer is not mowed by the 25th of the month, LIA
will do the mowing at a charge to the owner of $25 per mowing.
AD HOC COMMITTEES
DREDGING COMMITTEE
A deposit of $9340.00 has been paid to Balk Excavating and work has begun.
SHORELINE COMMITTEE
Out of 50 lots receiving letters, all but 11 have been corrected. Willis made a motion, seconded by Hildenbrand that those remaining
lots which do not submit their plan for completion by August 1 have an immediate suspension of all LIA privileges and a $50 special
assessment for each month until the work is completed, beginning in August. Motion carried.
OLD BUSINESS
- Our attorney is handling the property at lot 11B. Legal steps are being taken to have the property condemned.
- Ostrowski suggested in her report that the Board ask the Rules and Regulations Committee for a time-line of
completion of recommendations.
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- Thanks was given to Carol and Dave Hildenbrand
for the research and work done to put windows in the clubhouse.
NEW BUSINESS
- Willis sent a letter to a former member who left a boat at LIA. The owner was advised that he has 10 days to pick up his
boat or it will be towed away and impounded.
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facilities.
- Ostrowski noted in her report that the fireworks show was impressive and well-received. Char Mott advised that donations
can still be received for the show and will be used for next yearýs show.
- Rodriquez asked if there are rules or guidelines as to what information is posted on the entrance sign. Char Mott will bring it
up at the Womenýs Club meeting.
QUESTIONS FROM THE MEMBERSHIP
- A member asked if the fishing pond will continue
to be treated even if the grass carp are placed.
- A member asked why there was an additional cost for the window repair above the estimate. Hildenbrand advised that when
the trim was removed, there was a gap which needed to be filled and the charge was for parts and labor.
- A member inquired about the buoy regulations and where boats are allowed to go. Willis advised that if a boat is leaving a
wake in a no wake zone, the boat registration number should be reported to him.
- A member asked about progress on the landscaping and decorating of the back gate area. Ideas and proposals are still
being sought and no action has been taken at this time.
Willis made a motion, seconded by Hildenbrand to adjourn.
Next regular Board meeting will be August 13, 2008 at 7:00 pm.