LIA BOARD MINUTES

July 8^th, 2009

 

The regular meeting of the board of directors of Lake Iroquois Association was convened at the clubhouse on  July 8^th 2009 at: 7:10pm. Present were: Darrell Aders, presiding officer; Steve Garbaciak, Ramon Martinez, Sandi Ostrowski, Tracey Rodriquez, Bill Willis, and Jerry Widmer.   12 guests were also present.

The board opened with the Pledge of Allegiance.

Motion to accept the June 10^th, June11th emergency and June 21^th special meeting minutes as written was made by Widmer, 2^nd by Martinez,  carried.

CORRESPONDENCES:

 1. E-mails concerning the safety of children drivers on golf carts and ATV's from Nancy Seamands and John Knab will be addressed under security.

2. Richard Walzak regarding tap water quality questions was read and answered by Steve Garbaciak. Issues noted will be resolved when the water tower project is complete.

3. Ron Biggs noted the flagpole at the front entrance needs to be painted.

COMMITTEE REPORTS

RECREATION:  Bill Willis

Pool: Tentative opening date is July 18^th. The diving board base has rusted beyond repair and will be removed.  The pool, pool house floors, exterior trim and playground equipment have  or will be painted. The pool house internal wall on the mens side needs to be replaced. It will be outsourced due to potential asbestos hazard. The pool monitor maintenance shed will be cleaned out. The pool vacuum has been ordered. Attempts to find someone to repair the tennis nets are being made. Fishing lake algae seems to be under control. The east shoreline will be re rocked by maintenance ASAP. Beach area: contractor estimates  (Premier, Unlimited, and J. Meister & Sons) to place a concrete gutter along the east side of the beach were submitted for board review. Willis motioned, 2^nd by Widmer to accept the $2,905 Unlimited Construction bid for the beach gutter installation, carried. The docks at the island, marina and beach have been reset and/or repaired. The trailers and boats will be moved to the burn pile area from the marina without further notice. Trails for walking and ATV riding will be addressed in the fall.

Motion to accept recreation report by Garbaciak,2^nd  by Rodriquez carried.

BUILDING AND ROADS: Jerry Widmer

7/8/09 - Roads & Buildings:

Permits granted: 

31A -  boat lift.   Granted

544B - Request for variance - in process

Numerous contacts on the property owners on Arapaho Lane in reference to the upcoming ditch work.  And also a good response from the lot/home owners bordering Pueblo & Mohawk drive.   There still has to be contacts made with some of the lot owners involved.  On July 5^th, I met with Emmett Behrens.  Emmett took the time to show me the various drainage ditch problems that he was aware of and I was not.  I didn't realize that our problems are more severe than what I imagined.  I will try to have all these documented, along with costs, to solve the ones that need immediate attention. 

Two problems that have surfaced are:

1)     151 Pawnee Drive that has been told by me, to pick up a permit for the fence that he has erected.  He has also erected this fence on the LIA easement, which is not permitted.   We need to get the home owner's attention.

2)      109 Cayuga Lane - the individual dumped a load of rock & dirt in the road ditch in front of his property, which is blocking the drainage of the entire south side of the street.  The individual was told to remove the stone and as of today's date, has not complied.   Also found that the entrance culvert to his property had been blocked with rocks.  In the last day or two, I have found numerous culverts that have been blocked off with landscaping.  

In another matter,  we had a sink hole develop next to the road way on Comanche Trail, which I documented with pictures.   A contractor was called and the problem was repaired. 

537B - Also talked to lot owner regarding the serious erosion on his property and the adjoining lot.  He said that he would appreciate any help that we could give him towards fixing the problem.  I informed him of the possibility of work being done on the south side of Huron Lane and maybe at that time we could offer some assistance. Willis motioned, 2^nd by Martinez to have president Aders write a letter to Ron Dudley giving him 10 days to have the rock in the ditch removed  or LIA will charge him to have it removed. Jason Noder, 151 Pawnee will be sent a letter reminding him to apply for a fence permit, and giving him 10 days to remove his fence off the right of way, and that his water will be shut off if caught watering his lawn again under water restriction, carried.

Motion to accept building and roads report by Willis, 2^nd by Martinez carried

WATER WASTEWATER:  Steve Garbaciak

There were no water meter readings as we are still on by-pass mode. The water tower project is coming to completion. It has been a long arduous task. Thanks to everyone for your cooperation in restricting water usage during the renovation. It will take  a few days to fill the tower and test before the system is back to normal operation. Upon completion, Foth will draft a letter to IEPA requesting designated funds for the project to be deposited in LIA account to pay bills due. We are also waiting on stimulus paperwork from Geoff Andres (IEPA)The water pressure issues we had while EIEC was working on their lines has been resolved. The new water/sewer plant paperwork is ongoing. We received a log number on our water plant from the IEPA (2009-1415-0) and are still waiting on permits.

Merle Roy repaired a sink hole on Comanche by fixing the damaged drain and culvert.

A complete copy of this report is available at the LIA business office.

Motion to accept water/wastewater report by Willis, 2^nd Martinez, carried

MEMBERSHIP: Sandi Ostrowski:  New members:  None

SECURITY: Ramon Martinez:

Registered in June: 24 watercraft, 19 vehicle, 2 non-licensed vehicle, 4 pets

5 phone complaints handled; one referred to the board

3 boat speeding; one referred to the board

June hours worked including the above, routine patrol and office work total: 53

A letter will be composed by security and sent to Mr. Bolten advising him that if he drives his Seado recklessly again his lake privileges will be suspended. A question on the length of a boat was raised from the audience. The paperwork shows the boat is in compliance. The length will be confirmed and final decision will be make when the D.O.C. registration is received. John Sullivan volunteered to assist security in identifying boats that are not in compliance. Erma Hewerdine also offered her assistance in testifying on issues brought before the board by security.

Motion to accept security report by Ostrowski, 2^nd by Garbaciak, carried.

FINANCE: Tracey Rodriquez:

Bills paid after previous monthly meeting to date totaled: $48,545.11.  Rodriquez submitted a delinquent maintenance or membership fees notification letter and a delinquent water fees notification letter for board review. Rodriquez  motioned to adopt both letters as the standard for delinquent accounts, 2^nd by Garbaciak, carried.

$21,000 of the total is to Shive-Hatterly which will eventually be refunded by the stimulus funding.

Rodriquez motioned 2^nd by Garbaciak to pay Shive-Haterly when the Next CD matures, carried.

CD#300039

- Loda Federated Bank CD#300039 in the amount of $113,140.79 matured. 

- $100,000 was rolled over into a new CD#300488 for 14 months at 2.480%.

- $7831.21 of the remaining balance used to pay off truck loan in order to avoid resigning for another loan at 5% interest rate.

- Remaining $5309.58 put into Federated Bank GF Replacement/Improvement Acct. #26867.

Vermilion Bank CDs

- The FDIC has extended is $250,000 deposit insurance through December 31, 2013. 

- I anticipate not renewing any of the 5 Vermilion Bank CDs totaling approximately $105,000 (GF-$42,648 and WWT $62,352) which mature on July 20, 2009. Loda Federated Bank is offering more competitive rates at this time so I will move the money into one or more CDs at that location.

- I will withhold from the Vermilion Bank CDs the amount of money needed to cover the WWT Capital Improvements bills pending (Approximately $21,000), plus an additional amount as will be discussed for estimated Water/Sewer Capital Improvement bills to be incurred in the immediate future.

Payroll: As of July, 2009, I have converted payroll over to a semi-monthly system rather than once a month. 

The pay schedule is as follows: 

            Pay Period Worked                Time Cards Due                     Pay Day

            1^st - 15^th of each month         16^th day of same month          20^th day of the same month 

           16^th - 31^st of each month        1^st day of the next month       5^th day of the next month

 Time cards must be turned in to the LIA office or deposited in the guard shack mail slot by the next day after the Pay Period Worked (16^th or 1^st) to receive wages schedule Pay Day.  Neither Char nor I will be responsible for tracking down time cards.  Hours not turned in on time will be paid on the next payroll.

Mark Webster

Check #12559 issued July 1, 2009 in the amount of $2290.29 for June 1-25, 2009.

Check #12560 issued July 3, 2009 in the amount of $1353.88 for final 2 weeks paid vacation due.

Mark has paid in full all amounts owed to Lake Iroquois Association.

Mark has been converted to an hourly employee making $20/hr regular and $30/hr emergency.

Motion to accept financial report by Garbaciak, 2^nd  by Widmer, carried

FACILITIES ENGINEER:  Thanks to Dave Hildebrand, who has been filling in when and where he can.

AD HOC

Fishing committee: The Bass club will be in charge of the children's fishing derby again this year. Rodriquez motioned, 2^nd by Martinez to approve a $200 LIA donation towards the event, carried.

Shoreline committee: 99A has not met the completion deadline of June 30^th. Ostrowski motioned 2^nd by Martinez to access property as of July 1^st. Carried.

OLD BUSINESS:

ERH Enterprises will meet with Garbaciak and Webster to discuss contracting a water waste water engineer. Steve will notify board and water/waste water committee when the meeting is scheduled.

Operation manager position:  Willis motioned, 2^nd by Martinez to hire Steve Reynolds as the LIA operation manager at $12 per hour part time to start Monday July 13^th at 8:00am. Steve will report to Darrell Aders and/ or assigned supervisor. Ostrowski motioned to amend the motion to include a 90 day probation period to reevaluate job description, wage increase. No second on the motion, failed. Original motion carried.

Sunday contract work: LIA rules presently state a 12:00 noon starting time. Complaints   occurred prior to assigned time. This would include mowing for hire. Widmer motioned 2^nd, by Martinez to terminated contractor hours on Sunday unless it is an emergency effective September 1^st. Discussion was held. Roll call vote as follows: yes: Widmer, Willis, Martinez, no: Garbaciak, Rodriquez, Ostrowski, Aders broke the tie in favor of terminating contract work on Sunday, carried.

Resolution to protest tax assessments as a board authored by President Aders. Pursley will contact the Bayles Lake board president to include Bayles Lake in the protest before submitting the resolution to the county board. Ostrowski motioned to accept the resolution striking paragraph #4 as it misrepresents the current situation, 2^nd by Widmer. Roll call vote as follows: Willis no, Martinez no, Ostrowski yes, Garbaciak yes, Rodriquez yes, Widmer yes, motion carried.

Out building siding to be "compatible" to residence as described in the By-laws are to be defined as: Martinez motioned, 2^nd By Garbaciak The house siding type, material and color will determine the like siding of an out building in order to match in color and material. The exception are brick homes which the gables are to match the out building as stated above. Steel sheds are not allowed, smaller storage units, dog houses, or children's playhouses are not considered unattached structures.  One nay, motion carried The biggest problem  has been members purchasing sheds without applying for  the necessary LIA permit. Widmer will issue Kuester  a notice to side or remove their shed. 

 NEW BUSINESS:

Golf cart ATV safety is an issue the board will address. Children driving recklessly have been reported. Martinez will check  Gibson City and Ludlow ordinances for golf cart use. A committee will be formed to compile a safety and compliance memorandum of understanding for minor drivers and owners of the ATV or golf cart. It is a privilege that can be taken away if abused. Marinez will put a reminder  in the Arrowhead that golf carts and ATVs without headlights are to be off  LIA roads between dusk and sunrise.

Motion to adjourn meeting at 10:35 pm by Garbaciak, 2^nd by Ostrowski carried.