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	LAKE IROQUOIS ASSOCIATION June 13, 2007 Board Meeting Minutes The regular meeting of the Board of Directors of Lake Iroquois Association was convened at the Clubhouse on June 13, 2007 at 7:04 p.m. Present were: Phil Iverson, President and presiding officer, Steve Garbaciak, Carol Hildenbrand, Enid Miller, Sandra Ostrowski, Dan Pursley and Tracy Rodriquez. Mark Webster and 12 guests were also present. The Board opened the meeting with the reciting of the Pledge of Allegiance. A motion was made by Ostrowski, seconded by Pursley, to approve the amended April Board meeting minutes. Motion carried. CORRESPONDENCES - 4 correspondences received which will be discussed later in the meeting. COMMITTEE REPORTS RECREATION ı Ostrowski - Wednesday, June 6^th Bill Hancock treated the fishing pond for algae. A file on the treatments is stored at the office. - Dredging ı Ostrowski met with Lee Excavating on May 19^th and discussed with the Board the details and estimated cost which would be between $2500 and $5000. Ostrowski recommended that we do as much of the work as we can on the fishing pond within the range of our budget. Further discussion will be had later in the meeting. - Pool use ı of 18 days, 16 open, 2 closed, 3 shift only closed. Total swimmers not counting water aerobics: 535. - The pool back-up pump was delivered June 8^th. - No tournaments or family game nights are currently to be scheduled due to lack of interest. - Dave Hildenbrand, Jeff LaBarbara, Jeff Runge, and Phil Iverson were thanked for their volunteer work on the womenıs shower house. - We have had underage swimmers on the beach. The Illinois Health Department requires that all swimmers under age 17 must be accompanied by an adult. - Reports of dogs running loose on the beach in violation of LIA rules. Posted signs should be moved to a more prominent location. - Chairs will be stored in the womenıs washroom for members to help themselves during the week. They will be put out on the weekends. - The wooden fence at the beach needs to be replaced. Anyone interested in helping with this project please call Sandi Ostrowski - The issue of the weather siren has been dropped due to the cost and the lack of grant money available. A motion was made by Garbaciak, seconded by Hildenbrand, to accept the Recreation Report. Motion carried. BUILDING & ROADS - Miller - John Knab, 118 Dakota, Lots 8A and half of 9A- Boat dock. - Kenten St. Peter, 131 Choctaw, Lot 322B- Deck - David Meister, 103 Pima Lane, Lot 223B ı asking for a 10 foot rear set back variance for a 192 square foot detached garage on a permanent foundation. A motion was made by Miller, seconded byPursley to grant the 10 foot rear set back variance requested as long as the roof peak is not greater than 15ı high and pending the wording being changed from "garden shed" to "garage." - Vincent Rogers, 048 300N, Lot 11B- new home ı Discussion was had regarding the fact that Mr. Rogers is not a member in good standing due to monies owed on other LIA lots owned by him. A motion was made by Garbaciak, seconded by Pursley, to send a letter to Mr. Rogers advising him that a permit will not be granted until all back dues and maintenance fees owed on all lots owned are paid in full. Motion carried. - David and Carol Meitz, 122 Choctaw Trail, Lots 201A and half of 202A ı 16ı X 22ı addition (upstairs), 28ı X 28ı garage with a 28ıX 6ı covered porch (deck) - asking for a 3 foot variance. Miller noted for the record that this home does not have the required 1200 square foot first floor living space and that the side setback on the north side of the house is only 8 foot 1 inch per survey dated July 2, 1987. There is no record of any variances being issued on these two building infractions. This request is being made due to a previous side setback problem. A committee was formed to oversee shoreline rocking/rerocking compliance. Bill Willis will chair the committee which will draw up in writing guidelines for shoreline standards. A motion was made by Pursley, seconded by Garbaciak to grant the construction permit to the Meitz family pending receiving in writing that by July 11 they will comply with the shoreline rocking guidelines which the shoreline committee will prepare. (5 yea, 1 nay). It was noted by the Board Member who voted nay that the vote was cast because the Board Member does not believe the owners will comply. - The Board reviewed the list of all other lot owners who have not complied with the shoreline rocking standards after receiving a letter last fall: 92A Cline, 199A Hesford, 43A Gritz. The shoreline committee chair will draft a letter giving them a deadline and consequences. The Board will approve the letter at the July meeting. - The Board discussed the paving issue on Dakota. Miller advised of what work was done by GMS & Companies. - The Board discussed the proposal submitted by GMS for the 2007 paving season. Iverson suggested that Webster request that LIA roads be completed earlier in the season if possible to ensure warmer temperatures for proper setting. Hildenbrand made a motion, seconded by Garbaciak, to accept the Building and Roads report. Motion carried. WATER-WASTEWATER ı Garbaciak - Approx. 2,052,080 gallons of water were pumped in May. That is 233,000 gallons more than was pumped in April. - There was a water main leak on Huron which was repaired by Webster and Murle Roy. - Water restrictions are in effect and signs are posted. Compliance by everyone is appreciated. - The repairs that were done to the pool last year appear to be greatly helping curtail water usage at the pool this year. - Water violations were cited and warnings were issued. Ostrowski made a motion, seconded by Pursley to accept the Water-Wastewater report. Motion carried. MEMBERSHIP - Rodriquez No new members. Ostrowski made a motion, seconded by Miller to accept the Membership report. Motion carried. SECURITY - Pursley - Security Officer Bill Willis worked 35 hours in May. - Substitute Walt Willis worked 16 hours in May. - Multiple violations were cited including pet violations, burn pile violations, boating violations, etc. - 149 watercraft stickers have been issued to date. - 640 total vehicle stickers issued to date. - The Board discussed what the current consequences are for members who are not in good standing. - Two new roll-in boat docks owned by members are out of LIA specifications but the Board has accepted and approved those docks. - Mr. Willis updated the Board on the equipment which had been previously discussed for dog catching. He advised that the incidences have decreased and that the county animal control officers are taking a more active role. Mr. Willis recommends waiting on the cage and he will look into the cost of the gloves and capture pole. Garbaciak made a motion, seconded by Miler to accept the Security report. Motion carried. FINANCE - Report submitted by Hildenbrand - May bills totaled $27,508.27. A motion was made by Hildenbrand, seconded by Miller to approve May bills (payable in June) of $27,508.271. Motion carried. - Hildenbrand advised that she would like to turn in to small claims court a member who owes $1,722.00 in back dues. - $11,260 is currently owed by members who have not paid their dues or first quarter water bill. Hildenbrand recommends that we turn off their water for non-payment. The Association will print in the arrowhead notice that the Board will now be enforcing the consequences stated in the bylaws. A motion was made by Miller, seconded by Ostrowski, that all members who are delinquent in fees, dues or waterbills will have their membership suspended, all appropriate fees will charged to the delinquent account, and in the event of non-payment of waterbills, the memberıs water will be turned off 45 days from the date billed as per the bylaws. Motion carried. Miller made a motion, seconded by Ostrowski to accept the Finance report. Motion carried. FACILITIES ENGINEER (Webster) - Webster advised that he has prepared 2007 street work recommendations. - Webster advised on the status of our IEPA loan application. He advised of EPA public notice requirements and timelines. Greg Gustafson is preparing those notices which are part of the requirements for the application process. - Webster advised of his work on the LIA shoreline rerocking. He advised that every year he completes a certain portion of the rerocking needed on LIA property as allowed by the budget for that year. AD HOC COMMITTEES - RULES AND REGULATIONS ı Meetings are suspended until fall due to scheduling conflicts. OLD BUSINESS - Miller advised that the builder on Lot 495B has completed his outside work and has a Bobcat and a watertank which needs to be removed. Mr. Willis will contact the builder. - Miller advised that the owner of Lots 709-712 was notified of non-compliance of sump pump issues. Garbaciak will check if compliance has been completed. - The Board discussed which issues will be submitted to LIA attorney Bob Martensen for advisement. They include: Violations of Lake Iroquois Covenants Laws regarding registered sex offenders IEPA loan papers for review Submitting member to small claims court for non-payment of fees and dues - Mr. Willis asked the Board to review the letter he presented regarding speeding violations on LIA. - Mr. Willis asked the Board to address the issue of the inoperable vehicle at lot #146A. A motion was made by Pursley, seconded by Miller to suspend the memberıs privileges until the vehicle is made operable or is removed. Motion carried. - Rodriquez brought up the issue of the improvements needed to the ditch on Huron. Iverson advised that work needs to be done on the LIA property to which the ditch drains. Iverson volunteered to use the LIA backhoe to do the work on the LIA property. - Pursley read a petition received by the Board in regard to the order of dredging projects to be completed. The Board discussed the petition and the project will be considered in the next budget cycle. NEW BUSINESS - Pursley brought up discussion of personal property and a shed/playhouse on Lot#365. Enid advised that no building permit has been issued for the shed/playhouse. Mr. Willis will discuss the matter with the owner. QUESTIONS FROM THE MEMBERSHIP -A member inquired about all terrain vehicles without flags. - A member inquired about LIA signs that need repair/replacement. A motion was made by Garbaciak, seconded by Ostrowski to go into Executive Session at 11:00 pm. Motion carried. The Board returned to open session at 11:28 pm. A motion was made by Hildenbrand, seconded by Miller to pay seasonal help $8/hour and pool monitors $7.50/hour effective immediately. Motion carried. A motion was made by Ostrowski, seconded by Miller to adjourn the meeting at 11:32 pm. Motion carried. The next monthly Board Meeting will be held on July 11, 2007.