LAKE IROQUOIS ASSOCIATION

June 11, 2008 Board Meeting Minutes

 

The regular meeting of the Board of Directors of Lake Iroquois Association was convened at the Clubhouse on June 11, 2008 at 7:05 p.m.  Present were:  Phil Iverson, President and presiding officer, Steve Garbaciak, Carol Hildenbrand, Ramon Martinez, Sandi Ostrowski, Tracy Rodriquez and Bill Willis.  Mark Webster and 11 guests were also present.

 

The Board opened the meeting with the reciting of the Pledge of Allegiance.

 

A motion was made by Willis, seconded by Hildenbrand, to approve the May Board meeting minutes.  Motion carried.

 

CORRESPONDENCES

               -               Iverson advised of a correspondence from Mr. & Mrs. Beck regarding mowing along Iroquois Trail.  The issue has been addressed.

 

COMMITTEE REPORTS

 

RECREATION ý Ostrowski

-               Fishing Pond Treatment ý The next algae treatment is scheduled for Thursday, June 12.  Bill Hancock will be getting a water sample to check the nitrate, potassium and phosophorous levels.  Aeration information is being reviewed by the Board.

-              Pool ý Opened on May 31^st.  First person in the pool was Travis Wagner.  Pool temperature 62F.  Water aerobics started June 9^th.  Sonda Popa will oversee water aerobics this season.  Walt Willis is doing a great job as pool coordinator, security, and seasonal help. 

-               There are pool toys, sand toys and lawn games available for members to use while visiting the recreation areas.

-              Beach ý The fence has been removed.  30 tons of mason sand has been placed at the beach.  Ostrowski recommended that more mason sand be placed at an approximate cost of $1000.  Two crank umbrellas will be placed on picnic tables at the beach and the pool.  A motion was made by Ostrowski, seconded by Rodriquez to purchase an additional 60 tons of mason sand for the volleyball court at the beach.  Motion carried.

 

Willis made a motion, seconded by Garbaciak to accept the Recreation report. Motion carried. 

 

BUILDING & ROADS ý (Willis)

               -               Robert Lafrey, Lot 80A, 140 Iroquois Trail, 10 X 12 foot portable shed.  Requesting variance of rear setback to prevent blocking neighborýs view of lake.  Willis made a motion, seconded by Martinez to give a 2 foot variance on the rear setback requirement. Motion carried.

               -               Lot 184A, 185A, 123 Dakota (house), Bruce and Jan Emmerling, asking for a 4 foot variance from the water.  Willis made a motion, seconded byHildenbrand to approve the 4 foot variance on the water side.  Motion carried.  A member asked about drainage concerns at this property. 

 

A motion was made by Ostrowski, seconded by Martinez to accept the Road and Buildings Report. Motion carried.

               

WATER-WASTEWATER ý Garbaciak

-               Approx.  1,448,380 gallons of water were pumped in May.  This was 186,450 gallons more  than last month and 602,700 gallons less than last year.   

-               Mark Webster attended school last month which was very informative for him and valuable to LIA.

-              Normal maintenance was performed on water and wastewater plants.

-              Tremendous amounts of rainwater caused the alarm system at the main wet well to go off due to the levels rising.  Both pumps continued to work and Webster monitored them continuously and no back-ups occured.

-              The new control panel project is underway.  Hildenbrand advised that $15,000.00 was budgeted and the bid they chose came out to $16,664.00.  The company provides a three year parts and labor guarantee.  Garbaciak made a motion, seconded by Martinez to approve the expenditure and start the project.  Motion carried.

-              The smoking of the sewer lines will take place when there is dryer weather.

-              Big thanks to Dave Hildenbrand for helping Mark with the pool projects and filling in for him while Mark was at school.

-              Webster will be on vacation next week.  Dave Hildenbrand, Walt Willis and Bill Willis will help out in his absense.

 

Willis made a motion, seconded by Hildenbrand to accept the Water-Wastewater report.  Motion carried. 

 

MEMBERSHIP ý Rodriquez

 

               -               Travis & Mindy Duley, 113 Iroquois Trail,Lot 270B (house)

 

A motion was made by Garbaciak, seconded by Hildenbrand to accept the Membership report.  Motion carried.

 

SECURITY ýMartinez

                                -               Willis worked a total of 60 hours in May.

                               -               137 Watercraft stickers issued to date

                               -               Dog complaints ý 2

                               -               Complaint waterfowl harrassment ý 1

                               -               Written warning speeding ý 1

                               -               Verbal warning speeding ý 1

                               -               Dumpster violation ý 1 warning issued

                               -               Missing boat ý 1

                               -               24 hour suspension issued ý 1

                               -               Verbal Warning violation of no wake zone/hours ý 4

                               -               Verbal Warning no current watercraft sticker ý 8

                               -               Animal complaint no pet ý 1

                               -               Warning to member not in good standing bringing guest and fishing on main lake ý 1

                               -               Verbal warning for not registering 4 wheeler ý 1

                               -               Missing pet report - 1

                               

Garbaciak made a motion, seconded by Ostrowski to accept the Security report.  Motion carried. 

 

 FINANCE - Hildenbrand

                -              May 2008 bills totaled $27,526.13.

                A motion was made by Hildenbrand, seconded by Garbaciak to approve May bills (payable in June) of $27,526.13.  Motion carried.

               -               Hildenbrand recommended using Cramer Siding & Window Co. of Champaign for the windows being ordered for the clubhouse.  Hildenbrand made a motion, seconded by Willis to purchase the windows for the clubhouse at a cost of $10,800.  Motion carried.

               -               Hildenbrand advised that 36 past due accounts letters were sent.  5 warnings of water to be shut off if bills are not brought current.  Hildenbrand made a motion, seconded by Garbaciak to turn over 5 accounts to our attorney to be filed in small claims court for non-payment.  Motion carried.

                -              Hildenbrand advised that the money budgeted for Dave Hildenbrandýs hours for the year is almost depleted.  The Board discussed the issue and agreed that the limit will be lifted and Dave will     be compensated for his work as needed.

               -               Hildenbrand brought up discussion of the need to replace culverts along Iroquois Trail which lead to the sewer plant and the boat ramp area.  Willis advised that they are crushed and non- functioning.  The cost for   replacement is approximately $1500.  Martinez brought up discussion of   residents whose culverts need repair or replacement.  Willis advised that letters are in the process of being sent.  Hildenbrand made a motion, seconded by Martinez to purchase the culverts.  Motion carried.

               -               Hildenbrand advised that there was not enough money budgeted in this yearýs operating fund for the proposed dredging                work, but that funds were available from LIA savings which was set aside for special projects or emergencies.  Willis advised that the Shoreline Committee inspected LIA property which needs addressing.  The bid to dredge the spillway is $1,680.00. Trees need to be             cleared along the Shoreline on Oneida Trail at a cost of $2800.00.  Shoreline along Chickasaw Lane needs rocking and dredging at a cost of $1,680.00.  Shoreline along Commanche Trail needs to be cleared of brush, dredged, and rocked at a cost of $12,600.00.  Total cost is approximately $18,680.00.     A motion was made byHildenbrand, seconded by Martinez to contract with Balk Excavating for the     LIA shoreline dredging work at an approximate cost of $18,680.00.  Motion carried.

 

Ostrowski made a motion, seconded by Garbaciak to accept the Finance report.  Motion carried. 

 

FACILITIES ENGINEER (Webster)

 

               -               We were adding 4000 gallons of water to the pool per day and are now adding an average of 400 per day.

               -               Ditch work is in process.

               -               Hildenbrand brought up a sinkhole in the field behind the pavilion.  Webster will check it.

               -               Iverson inquired of the timeline for road improvements. Webster has spoken to Grays and asked them to send LIA a written proposal.  We are only doing seal coating this year. Discussion followed regarding areas where there is construction damage which needs to be                               addressed.

                                               

AD HOC COMMITTEES

 

 

FISHING COMMITTEE

               -               Tournament was held with 15 fishermen participating.

               -               A tree was planted and memorial stone dedicated in William Santeforteýs memory. 

 

RULES AND REGULATIONS COMMITTEE

               -               They are continuing to read through the materials and do not have a report to submit for this meeting.

OLD BUSINESS

 

               -               Garbaciak advised that the new truck has been working out well for LIAýs needs.  The dump body has saved many duplicate trips on the same project.  One item that was overlooked at the time of purchase was the need for Running Boards.  The installed cost is approximately $300 at the truck shop in Rantoul.  Garbaciak made a motion, seconded by Martinez to purchase the running boards.  Motion carried.

               -               Iverson was contacted by the fireworks committee from Bayles Lake regarding the 4^th of July fireworks display.  $5000 of the desired $6000 has been contributed by Bayles Lake members. $210 has been contributed to date by LIA members.  A motion was made by Willis,  seconded byMartinez  to contribute the difference needed to bring the LIA contribution up to $1000.00 for the 4^th of July fireworks display.  Motion carried.

               -               Iverson brought up discussion a residence at 107 Seminole needing mowing.  Emmett Behrens will mow as needed.

               -               Willis passed out a brochure from Boulder Designs with examples of engraved boulders which could be considered for signage at the entrances to LIA. 

               

NEW BUSINESS

                -              Char Mott advised of a benefit for Bob and Nancy Seamands on July 13, 1-4 pm.  The benefit is to assist the family with medical bills from Bobýs accident. 

               -               Ostrowski thanked the Womenýs Club for the work they did planting flowers and cleaning up near both entrance gates. 

               -               Garbaciak advised that a Star Magnolia was planted at the park in memory of Enid Miller.

 

 

QUESTIONS FROM THE MEMBERSHIP

 

-              Dave Meitz asked about the next algae treatment for the fishing pond.  He advised that the algae goes very deep and the current treatments donýt seem to be working.  Discussion followed about the possibility of putting in grass carp.  Webster will ask the fish farm where we get our fish what they recommend.

-              Diane Gerndt brought up discussion of pool use by members who are delinquent on fees.  A current delinquent accounts list will be placed at the pool.  Ostrowski advised that if there is a complaint about the pool, she should be contacted with the monitorýs name, the date, and the complaint so that she can address the problem.

-              Willis clarified that the members who have received letters for delinquent accounts have been advised that their membership has been suspended until their fees are brought current.

-              Jerry Martin asked about the lake levels and if we have a policy on how high we keep the levels.  Webster advised that he adjusts the levels based on rainfall and early spring snow thaws.

 

Willis made a motion, seconded by Ostrowski to adjourn.

 

Next regular Board meeting will be July 9, 2008 at 7:00 pm.