LAKE IROQUOIS ASSOCIATION

June 8, 2006 Approved Board Minutes

The regular meeting of the Board of Directors of Lake Iroquois Association was convened at the Clubhouse on June 08, 2006 at 7:05 p.m.  Present were:  Mark Portwood, presiding officer;  Steve Garbaciak; Enid Miller; Sandra Ostrowski; Tracy Rodriquez and Floyd Woolridge. Bill Willis, Mark Webster and fifteen guests were also present. 

Woolridge made a correction to the May 11, 2006 LIA Board Meeting Minutes to strike the last two sentences from the New Business section because they were repeated from the Finance section. A motion was made by Woolridge, second by Miller, to approve the amended May 11, 2006 Board minutes.  Motion carried.

COMMITTEE REPORTS

RECREATION

Ostrowski submitted report for consideration.

    • There will be 13 monitors this year including Jeanne Peterson who will serve as scheduler.
    • A hazardous weather radio has been purchased and set up at the pool.
    • Free water aerobics have been tentatively scheduled for the two weeks before and after the 4th of July, weather permitting. Times will be posted at the pool house.
    • The baseball field has been measured out and is available for use. No LIA funds were used for this project.
    • Two horseshoe pits will be placed at the pavilion by Fathersı Day (June 18). Members are encouraged to bring their own horseshoes but there will be two sets available at the pool house for members to check out and borrow.
    • Members can also sign out donated lawn games to use in the park area and return to the pool house. These include 2 Bocce sets, 2 Croquet sets, 1 Bean bag toss.
    • The Board would welcome any comments on the suggestion to decrease the pool hours on weekdays between August 22 and Labor Day down to 3:00 pm ı 7:00 pm. This is due to a historic drop in use and available monitors during that time.

A motion was made by Garbaciak, seconded by Woolridge to accept the Recreation Report.  Motion carried.  

BUILDING & ROADS - Miller submitted report for consideration.

    • Mr. Goss, builder of two homes side by side on Huron Street is asking for permission to move his dumpster and port-o-potty between the two homes instead of having two separate dumpsters and port-o-potty. A motion was made by Enid Miller, seconded by Sandy Ostrowski to accept Mr. Gossıs request. Motion carried.
    • Mr. Carl Larsen, 104 Chickasaw is requesting an amendment to the variance he was granted at the April 13, 2006 meeting due to an incorrect variance measurement. The amendment would be from 15 feet to 20 feet. Miller made a motion, seconded by Woolridge to amend the previous variance as requested. Motion carried.
    • Miller brought up discussion of an inquiry regarding new construction sites which are not having a dumpster and port-o-potty on site. Miller advised the resident that she monitors the new construction sites to enforce that they are kept neat and that the builders have an acceptable method of disposing of construction waste. Ostrowski reviewed the previous guidelines discussed by the Rules and Regulations Committee on this issue. Miller made a motion, seconded by Steve Garbaciak to accept the new June 2006 revision of the Building Permit with the addition that a construction waste receptacle be placed at all construction sites.

BUILDING PERMITS

268, 269, 270B ı 107 Miami, Michael and Stephanie Johnson ı Coach House garage

538B & partial of 537B - Huron Lane - Jeff Goss ı New house

Garbaciak made a motion, seconded by Ostrowski to accept the Building and Roads report. Motion carried.

Miller asked the board to have a special meeting to finalize the Building Guide Books (yellow) on Wednesday, June 21 at 7:00 pm.

Larry Newton asked the Board to look into concerns that construction trucks are damaging parts of Iroquois Trail. Miller advised that she would look into the matter.

 WATER-WASTEWATER ı Garbaciak

    • Approx. 1,828,770 gallons of water were pumped in May.

Garbaciak made a motion, seconded by Miller to accept the Water-Wastewater report. Motion carried.

 

MEMBERSHIP - Rodriquez

New Members: 271B & 272B ı 109 Iroquois Trail ı Jacob & Heidi McCoy

101A & ı of 100A ı Joan Wyski

135A & ı of 136A ı Michael & Martha Rafferty                                                                

Garbaciak made a motion, seconded by Miller to accept the Membership report. Motion carried.

SECURITY - Portwood submitted report for consideration.

    • Security Officer Bill Willis worked 46 hours in May. 
    • 8 Warnings issued

Ostrowski made a motion, seconded by Woolridge to accept the Security report. Motion carried.

Mr. Willis advised the Board of the progress of having all residences comply with the vehicle sticker requirement. Total vehicle stickers issued to date: 423.  Total boat stickers issued to date:  approx. 160.

Mr. Willis advised the Board of a request for a private party of 200-250 people. The issue of parking for the event was discussed.

FACILITIES ENGINEER - Webster

Webster replaced a motor for the swimming pool with a back-up that had been previously purchased.

Webster will be on vacation from July 2nd ı July 9th.

 FINANCE - Woolridge

A motion was made by Woolridge, seconded by Miller to pay June bills of $13,043.98.  Motion carried.

Delinquent accounts total $15,007.00.

An offer was made on LIA-owned lot 605B ı 101 Kiowa Court for $3000 and rejected by the Finance Committee. Woolridge moved, second by Portwood, to accept the recommendation of the Finance Committee to continue to list the property at $6000 Motion carried.

The Finance Committee met on June 7, 2006. Mr. Woolridge brought up discussion of how Mark had to replace a motor for the swimming pool with a back-up that was on hand. The finance committee recommended that we do not purchase a back-up motor now at a cost of approximately $4000. Woolridge seconded by Miller made a motion to bring up the need for consideration in next yearıs budget. (Garbaciak - nay). Motion carried.

Woolridge submitted an updated spreadsheet of the progress of the planned capital improvements and their fund balances.

The Board has not yet been advised regarding one of the 5 contiguous lots at 613B, regarding whether it was sold or not.

Woolridge advised that the annual audit by Russ Leigh will be conducted on June 22 at the Association office.

Miller made a motion, seconded by Rodriquez to accept the Finance report. Motion carried.

 AD HOC COMMITTEES

RULES AND REGULATIONS ı Sandy Ostrowski advised the Board that a new Chairperson was needed for the committee.

OLD BUSINESS:

Ostrowski brought up discussion of the wading pool project. Discussion was opened up to guests to voice their opinion regarding the wade pool project. A motion was made by Ostrowski, seconded by Garbaciak to rescind the Boardıs decision to construct a wade pool. Motion carried.

Phil Iverson asked about the status of the womenıs pool house improvements. Discussion followed.

A guest asked the Board regarding parking campers behind the burn pile. The Board advised members that parking campers and boats in that location is allowed year round at the ownerıs risk. The Association assumes no liability for any property stored in this location.

Woolridge brought up the issue of illegal hook-ups and the need to begin inspections.

Woolridge will be checking with Houston regarding the air conditioner parts warranty in response to the air conditioner in the clubhouse breaking.

NEW BUSINESS:

Woolridge brought up discussion of the need to purchase a new mower. Mr. Pursley questioned the board regarding why the mower wasnıt budgeted for and what the process has been in determining which mower to purchase. Open discussion was held. Woolridge made a motion, seconded by Miller to use the $6000 from the rescinded wade pool project plus $10,000 budgeted for the Water Tower Fund, which has reached its replacement amount, towards the purchase of a new mower. The purchase price is not to exceed $13,000. Selection of the mower will be decided by a committee of Mark Webster, Dan Pursley, Emmett Beherns. The remainder from the $6,000 will go into the Water/Waste Water Fund. Motion carried.

Miller would like to institute a system of reminders for issues that need to be addressed at future meetings. Rodriquez advised that she will maintain the files on computer.

Woolridge made a motion, seconded by Garbaciak to accept Karen Hurckes suggestion to check costs for having the Arrowhead printed professionally. Motion carried.

Miller thanked Dan Pursley for serving as an interim Board Member and for his excellent help to the Roads and Building Committee and the other committees he assisted.

COMMENTS-QUESTIONS - none

Garbaciak moved, seconded by Miller, to go into Executive session at 9:55 p.m.

The Board returned to open session at 11:25 p.m.

Motion by Woolridge, seconded by Rodriquez to adjourn meeting to 7:00 pm on Wednesday, June 21,

2006.

The Board returned to open session at 7:02 pm on Wednesday, June 21, 2006.

A motion was made by Floyd Woolridge, seconded by Tracy Rodriquez to appoint Phil Iverson to the LIA Board to finish the term of David Hildenbrand. Motion carried.

Discussion was resumed on the Building Rules & Regulations Guide.

A motion was made by Woolridge to not accept the Building Rules & Regulations Guide. No second. Motion failed.

A motion was made by Ostrowski, seconded by Miller to accept the amended Building Rules & Regulations Guide. Motion carried.

Garbaciak brought up discussion of docks and dock bumpers and Iverson advised that he will be submitting a bill.

Portwood advised the Board that Cody Kuester of Kuester Electric will be submitting a proposal for an emergency warning siren.

                    Iverson brought up discussion of renovation work on the Womenıs Pool Locker Room.

Garbaciak made a motion, seconded by Ostrowski to have Ostrowski, Webster and Iverson go ahead with the Womenıs Pool Locker Room renovation not to exceed $2500. Motion Carried.

Webster reported that a used John Deere tractor type of mower was selected and purchased for $6500 by the committee formed to research the mower needs. Webster asked the Board for permission to purchase a broom sweeper attachment for the mower at an approximate cost of $3750. The sweeper will allow the road chips to be re-claimed onto the road as needed rather than purchasing new chips.

Garbaciak made a motion, seconded by Miller to allow Mark Webster to purchase the broom sweeper attachment as requested.

Iverson brought up discussion of a correspondence by a resident who is experiencing unpleasant burn pile smell. Suggestions were brought up and will be discussed again at the next Board meeting.

Ostrowski made a motion, seconded by Miller to go into Executive Session at 8:30 pm. Motion carried.

The Board returned to open session at 9:10 pm

A motion was made by Ostrowski, seconded by Rodriquez to appoint Phil Iverson as LIA Board President. Motion carried.

A motion was made by Portwood, seconded by Rodriquez to adjourn the meeting.

Next regular Board meeting July 13, 2006 at 7:00 p.m.

Respectfully submitted,

Tracy Rodriquez, Secretary