MAY 19, 2007 ANNUAL MEETING MINUTES
The 2007 Annual Meeting of the active members in good standing of Lake Iroquois Association,
a Not-For-Profit Illinois Corporation, was convened at 2:00 p.m. on May 19, 2007, at the Loda American Legion Hall.
Present were: Phil Iverson, President and presiding officer, Steve Garbaciak, Carol Hildenbrand,
President
Phil Iverson called the meeting to order.
Secretary Tracy Rodriquez read the Minutes of the 2006 Annual Meeting and the 2006 Board
Reorganization Meeting.
Bill Willis moved, second by Kris Matson, to accept the minutes of the 2006 Annual Meeting and the 2006
Board Reorganization Meeting. Motion carried.
COMMITTEE REPORTS
NOMINATING COMMITTEE
The Board, acting as Nominating
Committee, placed the names of Carol Hildenbrand and
Nomination from the floor: Bill Willis moved, second by Ken
Miller, that the nominations be closed. Motion carried.
Mike Johnson moved, seconded Ms. Madaj that one unanimous ballot be accepted. Motion carried.
RECREATION COMMITTEE ý Sandi Ostrowski, Chairman
The Hazard Siren project is still being researched. A member inquired if we might consider weather radios as an option.
Shoreline Rocking ý Excellent progress. Only 6 members
had notices written for compliance.
Dredging ý Inlet #1 is near completion. Inlet #2 at west end of the fishing
pond is being prepared.
Algae Control ý Marine Biochemists of Normal Illinois will be treating our pond this year. May
14, the first treatment on the perimeter of the fishing pond was completed. Information is on file at the LIA office regarding
the treatments and contacting Bill Hancock. Yellow signs will be posted if any hazardous chemicals are used in the treatments.
Research
into options to address the prolific Shad at the pond is being addressed. Mike Guardhouse of Department of Natural Resources
in
A vacuum has been purchased for the pool.
Water aerobics will start Monday
June 4 at 9:45 am.
Womenýs bathhouse renovation is underway.
Pool opening day will be Saturday, May 26.
Projected pool
area updates include sign renovation and addition of a shade canopy.
Various types of recreation equipment are available
for members to sign out and use in the park area.
The park closing time has been changed to ý hour after sunset.
Beach maintenance: 10 beach chairs and 4 beach umbrellas will be set up in the morning and taken down in the evening by summer help. The entrance
fence will be replaced. Ostrowski and the ýBuzzard Committeeý continue to try to deter the Buzzards and Geese at the beach. A member expressed great concern over this health hazzard. Another member suggested a type of siren which is inaudible to the
human ear, but very annoying to the birds. Ostrowski advised that she would welcome any other ideas.
Phil Iverson
installed a dock at the marina last year. Another dock installation is budgeted for this year.
A bench donated by Larry
Newton was placed along the dam for members to enjoy.
1000 bass and 500 catfish were added to the main lake this spring.
Ostrowski
again asked for interest in tournaments and competitions which the membership would be interested in. A member offered to help
with the fishing tournaments.
A member asked why the retaining wall is present at the beach. Soil erosion due to
rainfull was cited as the main reason due to the slope.
Jeanne Peterson was thanked for doing a great job as pool coordinator
last season as were the pool monitors.
New benches have been purchased for the park and tennis courts and will be placed shortly.
Motion
by Ken Miller, second by Kathy Miller to accept the Recreation Committee report. Motion carried.
ROADS AND BUILDING COMMITTEE
-
CONSTRUCTION PERMITS ý May 2006 to May 2007: New homes, 3; Garages, 2; Additions, 2;
Sheds, 3; Decks/patios, 1; Piers, 4.
Thank you to Mark Webster for all his help and guidance, and to the Building
Committee: Bill Collins, David Hildenbrand, and Tom Guilfoyle.
Motion by Teri Siddall, second by Tom Sagan, to accept the Roads
and Building Committee report. Motion carried.
WATER-WASTEWATER COMMITTEE ý Steve Garbaciak, Chairman
16,681,441 gallons
of water were pumped this year. This averages 45,702 gallons per day.
Outside of normal repairs and maintenance to our
plants, Mark Webster repaired a lift station on Dakota, a hydrant on Commanchi, videoed 10 sewer lines for compliance with state statutes,
and designed, fabricated and installed a new air lift device for our sludge tank.
In December, there was a sewer back-up on Iroquois
and
In March, a collapsed sewer was
discovered on Iroquois Trail after a sewer backup. Mark Webster and Dave Hildenbrand dug it out and replaced a section of crushed
sewer pipe. Several thousand dollars were saved by doing this work rather than contracting it out.
The dump trailer purchased
last year has been useful and cost effective.
The Board has retained David Hildenbrand as Mark Websterýs back-up.
In
August an inspection committee was formed to verify compliance for proper sump pump hook-ups and anti-siphon valves on outside water
valves. Special thanks noted to Ken Miller,Jim Reif, Don Pendleton, Dave Hildenbrand and Hank Dennison for helping with this
project which ran from September through November.
November, committee formed for Water/Wastewater Plant. Members
Trent Eschleman, Steve Garbaciak, Phil Iverson, Rick LaBarbara adn Mark Webster. Several productive meetings were held. Thanks for the hard work of this committee.
Feb. 21, Town Hall Meeting in regard to Water/Wastewater Plant project. Meeting
was informative and received favorable responses from those in attendance.
We are in the process of applying for an IEPA low
interest loan for the Water/Wastewater Plant project.
Municipal Utility Data for
May
9, 2007 an article was published in the Loda Times in regard to our water tower renovation. Copies are available from Garbaciak
today for anyone interested.
Several Board Members have been attending the Loda Sanitation District meetings for informational
purposes. We are not members of the LSD.
The LIA Board encourages our members to be active in the decisions to be
made in water and wastewater issues and to attend our monthly meetings.
Greg Gustafson of Foth and Van Dyke Engineers addressed
the meeting in regard to our Water/Wastewater Plant project. He advised the meeting of the progress of the loan application
to IEPA. Pending final details, the loan application will be completed, provided to the Board for review, and submitted to IEPA. We are in the process of the final IEPA Planning requirements, publishing of required documents, completion of the revolving loan
fund for submittal, and final inspection by the Board of the Final draft.
A member asked if there was any consideration given
to installing a stand pipe. Currently the pump is running 22-24 hours per day. Gustafson advised that currently there
is adequate storage for our system. He suggested that a ground storage tank could be considered if storage concern becomes an
issue. Webster advised that our pumping capacity needs to be increased, rather than the storage capacity increased.
A member asked
if the water plant project includes projections for future construction. Gustafson advised that 20 year projected growth has
been applied to the plant plans.
The question was raised regarding whether Ethanol Plants could adversely affect the water supply
to LIA. Greg Gustafson advised that there are concerns, due to lack of regulations in the state of
Mr. Gustafson was thanked for his time and information.
Motion by Bill
Collins, second by David Hildenbrand to accept the Water-Wastewater Committee report. Motion carried.
MEMBERSHIP COMMITTEE-
Tracy Rodriquez, Chairman
In Fiscal Year 2006-2007 LIA gained 24 new members: 13 new members bought or built houses; 11
bought lots.
We have 339 members, 91 of whom exclusively own lots.
We now have 243 homes, including those under construction.
Of these, 147 homes are on "B" lots, and 96 are on "A" lots.
Currently, 201 houses are occupied by year-round residents, 37
houses are used by week-enders, and 5 houses are occupied by renters.
Char Mott was thanked for all her help with the Membership
responsibilities.
SECURITY
COMMITTEE ý
Bill Willis was introduced for those members who may have not met him.
The LIA Security
Person for Fiscal Year 2006-2007 was Bill Willis a LIA resident. Bill is a retired Illinois State Police Officer and former
Chief Deputy for the Ford County Sheriffýs Department. Bill has lived at LIA since 1974, and has served three terms on the Board
Directorýs with one term as President of the LIA Board of Directors. Bill worked a total of 378 hours for the fiscal year. Bill
was compensated at a rate of $12 per hour for his services, which included providing a watercraft, gas and oil for lake patrol.
A
total of 171 watercraft stickers were issued for powered watercraft for LIA members. Approximately 600 vehicle stickers were
issued for LIA memberýs personal owned vehicles. This represents about 70% of the membership that have registered their vehicles
with LIA. This fiscal year a new policy was adopted regarding vehicles owned by LIA members. You no longer have to register
your vehicle annually. Upon presentation of a copy of your vehicle registration card you will be issued a LIA sticker for each
vehicle. This sticker is registered to you and does not have to be renewed until the vehicle is disposed of. This has
resulted in the savings of more than $2000 per year for stickers, mailing costs and administration costs.
The following is a
summary of events handled by LIA SECURITY for this fiscal year: (A copy of this summary is available upon request)
COMPLAINTS
RULES VIOLATIONS REGARDING UNLICENSED VEHICLES (GO-CARTS, 4 WHEELERS, MOTOR BIKES, GOLF CARTS): 11
BURN PILE RULES VIOLATIONS: 9
COMPLAINTS INOPERABLE VEHICLES IN PUBLIC VIEW: 6
VANDALISM REPORTS: 16
DOG/PET COMPLAINTS: 14
VIOLATION
OF QUIET HOURS AND NO
NON REGISTERED WATERCRAFT ON
THEFT COMPLAINTS: 3
DUMPSTER
RULES VIOLATIONS: 4
CRIMINAL COMPLAINTS REFERED TO IROQUOIS COUNTY SHERIFFýS DEPARTMENT: 6
VIOLATION OF PARK/PLAYGROUND
HOURS: 4
VIOLATION OF BEACH HOURS: 6
VEHICLE ACCIDENTS ON LIA ROADWAYS: 5
VIOLATION OF RULES PARKING
AREA NEAR BOAT RAMP: 3
EXCESSIVE NOISE COMPLAINTS: 7
SPEEDING COMPLAINTS: 27
BOATING ACCIDENTS ON
LAKE: 1
WATER RESTRICTIONS VIOLATIONS: 10
VIOLATION OF BOATING RULES DOUBLE SKIING/TUBING: 2
UNDERAGE
DRINKING COMPLAINTS REFERED TO SHERIFFýS DEPARTMENT: 3
VIOLATION OF LIA OWNED DOCK RULES: 2
DOG/PET PICKED UP
& RETURNED TO LIA MEMBER: 3
DOG/PET CAPTURED BY ANIMAL CONTROL: 3
VERBAL WARNINGS ISSUED BY LIA SECURITY: 25
WRITTEN WARNINGS ISSUED BY LIA SECURITY: 26
SUSPENSION OF LIA MEMBERSHIP ISSUED BY LIA SECURITY (24 HOURS): 3
The
Board is looking into securing the proper equipment for animal catching.
A reminder that the speed limit in LIA is 25 miles per
hour. Speed violations were reviewed. In summary, most residents are doing a good job of obeying the speed limit. A few are repeatedly violating the speed limit. Recommended actions provided by Mr. Willis for violations were reviewed and
are being considered. A copy of the full speeding report is available from the Board upon request.
Please remember to attach
your car and boat stickers.
Trailers need to have lot numbers on them or they will be removed starting Monday, May 21.
Walt
Willis will be substituting for Bill Willis on security matters periodically.
A member asked if LIA could establish a rule which
allowed for fining individuals who violated speed limits. The question will be referred to our attorney.
A member asked who covers
for Bill Willis when he is off-site. Mr.Willis advised that he notifies the security chairman when he is going to be absent,
and that Walt Willis will be substituting periodically as stated above. Mark Webster advised that he is also available to be
called in the event that Mr. Willis cannot be reached and a security concern is present.
A member asked if there is a leash law
for animals. Mr. Willis advised that he should be called if a pet is off of the ownerýs property and not on a leash.
Darrell
Aders moved, seconded byDiane Sander, to accept the Security Committee report. Motion Carried.
FINANCE COMMITTEE ý Carol
Hildenbrand, Chairman
Hildenbrand thanked Floyd Woolridge, for his dedication and work as the former Finance Chair. She also
thanked the Finance Committee members: Amy Ashleman, Kathy Larson and Diane Biggs for their work in reviewing monthly expenditures
and their input into the expenditures this past year. Also thanked was Alan Dudley for his help with this yearýs annual billing.
This
Fiscal Year Delinquent List - money owed: homes...$13,777.00 lots...$21,225.00.
Last Fiscal
Year Delinquent List ýMoney owed - $4294.00 from six members. More than half of this amount ($2590.00) is owed by two
members. The Board is still trying to collect these monies. Char Mott was thanked for her diligence in trying to collect
these delinquent accounts.
Write Offs on last yearýs annual report. An ex-member who is trying to clear up his credit paid
off his LIA debt of $2422.32.
Auditor's Report - The Auditor's Report for 2006 is available for your review at the LIA office.
No major discrepancies noted.
Since our year end on March 31, 2007, two CDs have been purchased. One was for $70,000.00
for the General Fund and one was for $20,000.00 for the Water/Wastewater Fund. The two CDs were purchased at The Main Street
Bank in Champaign at the rate of 5.40%.
Bill Willis moved, second by Kenneth Miller, to accept the General Fund budget for FY
2007-2008, which was approved by the Board of Directors at the March, 2007 meeting. Motion carried.
Motion by Tom Sagen,
second by Kathy Larson to accept the Finance Committee report. Motion carried.
FACILITIES ENGINEER - Mark Webster
No report.
NEW BUSINESS
Proposal to amend the bylaws. Should a member in good standing be allowed to present a maximum
of 2 proxy votes? Open discussion was held. Motion failed (39 yea, 52 nay).
Discussion was brought up regarding
whether LIA should limit membership to only one Waste Pick-up Provider choice. Discussion was held on the issue. The majority
of those present who spoke on the matter appeared in opposition to this limitation.
The Lake Iroquois Womenýs Club presented
the Board with a $500 check to be used toward the water plant project.
QUESTIONS-COMMENTS FROM MEMBERSHIP
Iverson opened
up the questions-comments from membership section by bringing up the walking/biking path maintenance. The membership was invited
to contact the LIA office if it appears that the path is not being maintained.
A member asked if there has been discussion on
water meters. Garbaciak addressed the question and expressed his opinon that due to the cost of installing, billing, and the
different tax category of selling water versus selling service, that it is not in the best interests of LIA.
A member
inquired about the interest rates on each of the CDs that LIA holds.
A member inquired about the issue of non-payment
of dues and he expressed that he would like the Board to take a stronger position on this non-compliance. He suggested that
the Board suspend the LIA privileges of those who have not paid their dues by a certain deadline. Another member suggested shutting
off the water of members who do not pay their water bills. The Board will review the bylaws on these matters.
A motion
was made by Sandi Ostrowski, seconded by Jeri Dennison to adjourn the meeting at 4:36 pm.
The meeting was adjourned at 4:36 p.m.
Respectfully
submitted,
Tracy Rodriquez, Secretary