LAKE IROQUOIS ASSOCIATION   ANNUAL MEETING

MAY 16TH 2009

The  2009 Lake Iroquois Association , a not-for -profit Illinois corporation, Annual Meeting of active members in good standing, was convened  on May 16^th 2009 at the American Legion Hall in Loda, Illinois. LIA board members present were: Steve Garbaciak, President, presiding officer, and water/wastewater chairman; Ramon Martinez, V.P. And security chairman, Tracey Rodriquez, finance chairman; Sandra Kellogg-Ostrowski, Secretary; Bill Willis, Roads and building chairman; Darrell Aders, recreation chairman. Members present:68; proxies:49; for total of  117 members represented constituting a quorum.

President Garbaciak called the meeting to order at 2:10pm. Secretary Ostrowski read the minutes of the 2008 annual meeting, and reorganization meeting. Corrections: It was noted that houses at LIA totaled 246 in 2008 and is 251 in 2009. Mike Johnson motioned to accept the 2008 annual minutes as amended, 2^nd by Sybil Kellogg, carried.

RECREATION: DARRELL ADERS, CHAIRMAN: Emmett Beherns Park; The broken merry-go-round base was welded and repaired by Mark Webster and is again operational. Reminder that there arelawn games available in the pool house monitors closet for members to use while using the park or pavilion. The baseball bases for the baseball diamond area will be reinstalled this spring. Swimming pool; had 2996 total swimmers for the 2008 season. Water aerobics was offered Monday, Wednesday,Friday, and Saturday and is planned to be offered again this year. Details will be posted in the Arrowhead Newsletter and Website. Thanks to Sonda Popa for overseeing the water aerobics last season. And Walt Willis for his efforts as pool coordinator. We would also like to acknowledge the donation of four lounge chairs for use at the pool. Items budgeted for the pool this year are: a pool vacuum and back-up pump so the pool can be kept operational. Maintenance and improvements will be made to the mens side of the bath house and the pool will be painted prior to being filled. Applications have been received for monitors. Six or seven will be hired for this year. Unfortunately the pool can not be filled until the water tower project is completed and the water tower is refilled to capacity.The target date for the pool to be open is July 1^st. However extensive rains and high winds has limited the number of days worked on the project. Norma Matson Beach has had an increase in use over the past year. 90 tons of mason sand was added to the beach area. Our budget allows for 30 more tons of mason sand as needed. The turkey vultures were not a problem in 2008 and we hope that continues. A reminder: The Department of Public Health forbids pets in the entire beach area and has the authority to close the beach if there is a health risk. This includes the sand, grass areas, and dock where members and guests have access. The fence has been removed. The wooden tables will be replaced by resin tables.  Funds have been budgeted for a small pavilion for the beach as the umbrellas were ineffective for needed shade. You must be 17 or have a responsible adult 17 or older to use the beach. Fishing pond: Marine Biochemists began algae treatmentin May and will treat the pond until September. A two month test is ongoing (Lots#120+122+128+130) of a bacterial treatment, which should eat the algae as well as the dead leaves and build-up on the bottom of the pond. If the results are successful we will extend the bacteria treatment to the entire pond for the remainder of the season. The oxygen level is being monitored and the use of aeration will be evaluated based on the oxygen levels. Main lake:1000 Large Mouth Bass will be stocked in the main lake only. Dredging and rocking shorelines were performed in the coves at Comanche, Oneida, Chickasaw, and at the spillway. Remember the lake level may be slightly higher during heavy periods of rain. The spillway will eventually drain the lake back down to the proper level. The lake level will be maintained at normal pool as designed when the lake was built. The lake will not be intentionally drained below this level but lot owners should be aware that drought conditions naturally decrease the lake level. Anyone rocking shorelines or putting in docks should use the spillway grate as the reference for proper water level. LIA has donated $500 towards the Bayles Lake 4^th of July fireworks show. An account has been set up at the Federated Bank on Loda for any donations.

MEMBERSHIP: SANDRA KELLOGG-OSTROWSKI: There have been 14 new members in the past fiscal year.

ROADS AND BUILDING: BILL WILLIS, CHAIRMAN:  The following building permits were issued by the LIA building committee for FY 2008-2009: Residence:4, Storage sheds: 5, Residence decks: 1, home additions: 1, and patios: 1, docks/boat lifts: 2, Fence: 0, tiling of side ditch/fill-in:3. Thanks to committee members: Bill Collins, Dave Hildenbrand, Tom Guilfoyle, Dan Pursley, and Carl Larson. Road maintenance and repairs for 2008-2009: Please note there are approximately 47,520 feet (9 miles) of  paved roadways within the recorded platt of Lake Iroquois. In FY 2008-2009 appx. 4,779 ft. of roadway was rebuilt  or resurfaced (chip and seal only) at a cost of $25,128. This breaks down to a cost of $5.26 per running foot of roadway. The streets resurfaced were: Mohawk=1,547',   Wyandotte=1,325', Shawnee=1,200',Chickasaw=906', Wichita/Blackfoot=851',Chippewa=435', Kiowa=346'. will no This years project will be the complete rebuilding of base and reseal with oil and chips on Iroquois Trail from Pueblo to Seminole, all of Seminole and Oneida for a total of 5,200 feet.  Side ditch work along the roads listed above and Arapaho to improve drainage. The total cost of this project is: $189,000. Please note changes in building rules. As of April 1^st. it will cost $.35 per square foot for new construction on driveways, sidewalks, and patios that are paved with concrete asphalt or paving stones. This impact fee is for large projects that require heavy equipment. This does not apply to repairing or improving an existing structure.You must have a permit to pave beyond your property line and to fill in your road ditch, please refer to the By-laws and Building Rule Book. You must have an LIA permit to place a shed on your property and guidelines that must be followed such as the shed must match the material (sided houses=sided shed) and color of the residence, also how where it can be placed depending on the size of the shed. 

WATER WASTEWATER: STEVE GARBACIAK, CHAIRMAN: Year to date: We pumped and treated 17,879,208 gallons of water which averages out to 48,850 gallons a day or 194 gallons per household. This is still a good trend as we used 613,962 gallons less than last year which included our pool and public places. This has been a busy year for the water dept.. First off the water tower project is finally off and running. We had to bid the project three times. The winning bidder was JetCo of Prospect Heights, Illinois. The project could not begin until Geoff Andres of the IEPA financial Dept. signed off on approval. Greg Gustafson and I traveled to Springfield on April 10^th.to meet with Mr. Andres. He informed us that LIA was approved for the Loan at 2% for 20 years, but the paperwork for the stimulus bill was on the governor's desk and would not be signed until later in May. To expedite starting the project we signed the paperwork for the stimulus bill that afternoon. The stimulus gives LIA a 25% forgiveness and 0% interest on the 20 year loan, which saves LIA $130,000. The water tower renovation is moving as quickly as possible. No work will be done during rain or high winds. Also, we are looking   into a new water plant and sewer plant. We investigated 3 engineering firms: Foth-Farnsworth Group-Shive Hatterly. After Mark and I visited 4 water systems in 2 states, it was determined that Shive-Hatterly had the best satisfaction rating and feedback from their clients. Mark and I have had several meetings with Dave Shafey of Shive-Hatterly looking at different systems, and are finalizing blue prints on the two plants with Shive Hatterly. Soil borings have been completed at the proposed sites.

Paperwork and permits were signed and submitted to the IEPA in time to beat the March 31^st deadline for stimulus funds (25% forgiveness and 0% interest). Please refer to the most recent Arrowheads or LIA website under the water/wastewater reports to review the latest information. Restricted water use: Normally we have 150,000 gallons of water on hand. The tower water has been drained for the duration of the project. We now have a hydro pneumatic back-up tank that holds 5000 gallons (only 3% of normal supply) A boil order would have to be issued if there was a substantial drop in water pressure. Thank you for your cooperation in conserving water. This year we had to repair the main well pump wiring after a lightning strike. We replaced 3 gate valves; 2 at the tower and 1 at the wet well.  It was recently   determined that the back-up generator  was not transferring electricity to run the pumps That has been resolved.The Sensaphone warning system for the lift stations just arrived and will be installed ASAP. We are looking into a back-up portable generator for  the lift stations during a power outage or other emergency.Special thanks to Mark for his dedication to LIA beyond normal duties and maintenance to the water plants. Mark is overseeing the water tower project with Levi Kopman of Foth engineering, to make sure everything is done correctly. Mark has also traveled with Steve to check out other water and sewer plants and is working with the engineering firms.Thanks also to Dave Hildenbrand for his help as Mark's back-up man and his work on many LIA projects. We are finally seeing progress being made on our plans for LIA.

SECURITY: RAMON MARTINEZ, CHAIRMAN:  Total security hours for 2008-2009 fiscal year was 348 hours. Watercraft registrations: 115; Vehicle registrations: 63;Non-licensed vehicles:18; Pet registrations: 18; Phone complaints: 7 (3 referred to county sheriff); office work: 19 hours; speed complaints: 4 with warnings issued.

FINANCE: TRACEY RODRIQUEZ, CHAIRMAN:

Tracy Rodriquez addressed the LIA membership present with the 2009 Finance Report.

Special thanks were given to Char Mott for the hard work and day-to-day oversight of the financial responsibilities involved in LIA. Special thanks were given to Amy Eishleman and Kathy Larson for serving on the Finance Committee. Special thanks were given to Alan Dudley for once again preparing LIA's annual invoicing and also for assisting Rodriquez with accounting issues and financial statements.

Rodriquez reviewed the March 31, 2009 Balance Sheet, noting that LIA's total assets are recorded as $667,122.12. Rodriquez reviewed the April 1, 2008-March 31, 2009 Profit and Loss Statement, noting that the year end Budget vs Actuals amount was $4392.56 over budget.  She advised that LIA cashed in approximately $92,000 in CD funds which were used for capital improvements and over budget line items.  Capital Improvement items included being able to pay $27,000 more than budgeted on the new LIA work truck, and paying $29,000 toward the current Water Tower Painting Project.  Other budget lines which were significantly over budget were discussed. Rodriquez reviewed the 2009/2010 Proposed Budget.  A zero balance budget was presented.  Rodriquez noted that LIA currently has exceeded the required balance in our Water/Wastewater Reserve Funds therefore the quarterly $1500 transfers to the reserve fund will not be made this year in order to accommodate the proposed Capital Improvement Projects.  Rodriquez advised that the extra-budget amount needed to complete the major Road Repair work planned as well as expenses for the Water Tower Painting Project, New Water Plant Project, and the New Sewer Plant Project, which are not covered by loans, will also be taken from the LIA reserve accounts.Rodriquez expressed her opinion that the LIA Board has done an excellent job of keeping expenses down while trying to maintain and improve our facilities and services.

AD HOC:

NOMINATING COMMITTEE

The board, acting as the nominating committee placed the names of Steve Garbaciak, Sandra Kellogg-Ostrowski, Jerry Widmer and Wally Braigel in nomination.No nominations from the floor. Ostrowski motioned 2^nd by Matson to close nominations. All nominees were given time to introduce themselves and address the assembly. A vote was taken, and counted by Char Mott and Mark Webster. The results are: Steve Garbaciak,69; Jerry Widmer, 68; Sandra Kellogg-Ostrowski,31; and Wally Braigel 30. Carol Hildenbrand, Phil Iverson and Sandi Ostrowski were thanked for their service.

FISHING COMMITTEE: Stocked on May 14^th and 18^th  respectively in the main lake only: 860  5-8" Large Mouth Bass, and 800  5-8"Channel Catfish. 100  5-8" Walleye were donated by the Willis family. 800  5-8" Walleye will be stocked in the fall.

SHORELINE COMMITTEE:  53 of the 55 shorelines identified and notified in July 2007 as needing erosion control have completed repairs within the 12 month time frame. The LIA board of directors at the November meeting suspended 2 property owner's membership and issued a $50 per month assessment until the required repairs are completed.

OLD BUSINESS: Pursley will check with the county on what is required to have the county pave our roads. This is just to gather information.The recycling program has been canceled. The new owner of the center that picked up our recycle material will no longer offer that service. Aluminum and tin cans can be taken by interested individuals to the Loda junk yard.  

NEW BUSINESS:   A member expressed concern about the conditions of the house and lawn at 106 Pima Lane. A vehicle in the driveway has no tags and a flat tire. Security will look into the matter and report at the June meeting. Dan Pursley volunteered, Al Jacobs offered to help to form a committee to protest the high taxes at Lake Iroquois. The board will consider writing to the county on the associations behalf after the information is collected. Several members noted the high lake water level. The spillway overflow discharges  heavy and continuous rain flowing into the lake until the lake is back to  normal or full pool.To acknowledge  full pool: to be level with the spillway pad that the grate rests on as designed,  that the water level is to be controlled by the spillway as designed, and in an emergency can be managed by the facility engineer as directed by the LIA board and all questions or concerns about the lake water level are to be addressed only to the LIA board of directors. Members are to use the full pool line at the spillway as your reference when installing a dock. This is the only way to make sure you don't place it too low during a drought when the water level is below normal, or too high if the level is above normal. The lake will fluctuate all season to some degree. Garbaciak will paint a full pool line on the west side of the spillway for an easier reference, when conditions (it needs to be dry) allow.

John Sullivan stated that area lakes and several lakes in Wisconsin restrict full throttle on boats when the water level are high. Sonda Popa, President of the LIA women's Club presented the board with a $500 check to be used toward the water-waste water projects. It was well received. Willis addressed the abandoned construction site on the county road. It is in the process of legal resolution.

Ostrowski motioned to  adjourn the meeting at 5:30pm, 2^nd by Sybil Kellogg, with the board restructuring meeting to immediately follow, carried.