LAKE IROQUOIS ASSOCIATION
May 14, 2008 Board Meeting Minutes
The regular meeting of the Board of Directors of Lake Iroquois Association was convened at the Clubhouse on May 14, 2008 at 7:05 p.m. Present were: Phil Iverson, President and presiding officer, Carol Hildenbrand, Sandi Ostrowski, Dan Pursley, Tracy Rodriquez and Bill Willis. Mark Webster and 8 guests were also present.
The Board opened the meeting with the reciting of the Pledge of Allegiance.
A motion was made by Willis, seconded by Hildenbrand, to approve the April Board meeting minutes. Motion carried.
CORRESPONDENCES
Hildenbrand advised of correspondence from Carl Larsen thanking the Board for installing the speed bumps.
Iverson advised of correspondence from Carl Larsen regarding the lack of maintenance at 106Seminole. Willis will send a letter to the owner of the property.
Iverson advised that the Board received an anonymous letter. It is the policy of the Board to not discuss anonymous correspondence.
Ostrowski advised of correspondence from Carl Larsen regarding loose dogs on Dakota.
COMMITTEE REPORTS
RECREATION ý Ostrowski
- Walt Willis will be the pool coordinator this year.
- Water aerobics will begin Monday, June 9th and will be offered M-W-F 9:45 am ý 11:00 am
- New toddler swings are installed.
- Baseball bases will be placed behind the tennis courts.
- Webster will remove the fence at the beach after the pool is ready for the season.
Ostrowski made a motion, seconded by Rodriquez to purchase 15 tons of mason sand for the beach.
- The first fishing pond treatment should be done next week by Mr. Hancock. Aerator information will be discussed
when he is here.
Willis made a motion, seconded by Pursley to accept the Recreation report. Motion carried.
BUILDING & ROADS ý (Willis)
Larry Kinney, Lot 687B and 688B, Permit#H-247, 2650 sq. ft. home
Richard Milburn, Lot 552B, Permit#S08-09-01, Portable shed 144 sq. ft.
Chris Koerner, Lot 480B, Permit #S08-09-02, Playhouse on concrete base
Elizabeth Frerichs, Lots 375B & 376B, Permit #H-248, 1812 sq. ft. home
Issued letter of non-compliance to LIA Covenants and Restrictions to Vince Rogers, Lot #11B, 1338 Hidden Trails, Wadsworth, IL for residence under construction. No response todate.
Issued letter of non-compliance to LIA Covenants and Restrictions to Stephen Marchakitus, Lot #517B & 518B, 131 Pawnee. Permit issued for Portable Storage Shed, June 07. Shed not in compliance with LIA Building Rules. Issued verbal extension to June 10, 2008 to bring structure into compliance (siding not matching residence).
Issued letter of non-compliance to LIA Covenants and Restrictions to David Harber, Lot #377B, 378B, 103 Dakota Drive. Storage shed on 377B is over the property line. Shed placed there by previous owner. Requested that the shed be removed within 60 days.
Willis advised that Webster and he have inspected the roadways and several soft spots that need repair.
Iverson commented on the issue of digging up ditches with drainage problems and the concerns of reseeding, erosion, etc. Discussion followed regarding the best time frame, and what would be the ownerýs responsibility and what would be LIAýs responsibility.
James Reif, David Hildenbrand, Tom Guilfoyle, Bill Collins, Dan Pursley and Mr. Willis comprise the Roads & Building Committee.
A motion was made by HIldenbrand, seconded by Ostrowski to accept the Road and Buildings Report.
WATER-WASTEWATER ý Garbaciak (absent)
Report presented by Iverson
Approx. 1,262,930 gallons of water were pumped in April. This was 126,530 gallons more than last month and 125,520 gallons less than last year.
Attorney Bob Martensen has drawn up papers on how LIA will pay for the Water and Wastewater System. Iverson read the Resolution to the Board and membership present. The Resolution will be posted in the Clubhouse for anyone interested in viewing it. It was noted by the Board that no increases to the water bill be be added until money is borrowed and that members who have paid their annual water fees in full will have a separate assessment to cover any increases.
A resolution was made by Hildenbrand, seconded by Willis to approve the Resolution Determining Charges or Fees for the Use and Service of the Water and Wastewater System of Lake Iroquois Association as presented. Motion carried.
Ostrowski made a motion, seconded by Hildenbrand to accept the Water-Wastewater report. Motion carried.
MEMBERSHIP ý Rodriquez
- Fred and Jean Reiter, Lot 146A, 129 Comanche Trail (house)
A motion was made by Ostrowski, seconded by Willis to accept the Membership report.
SECURITY ý Pursley
- Willis worked a total of 24 hours in April.
- Routine patrols were completed.
- 714 Vehicle stickers and 74 boat stickers have been issued to date
- 1 dog complaint
- 2 verbal warnings
- Warning issued to individual using the LIA dumpster.
- A resident was bit by a dog while jogging.
- Pursley discussed the responses he has had to the placement of the speedbumps.
- ýNo Wakeý buoys were installed.
Hildenbrand made a motion, seconded by Ostrowski to accept the Security report. Motion carried.
FINANCE - Hildenbrand
- April 2008 bills totaled $45,211.60.
A motion was made by Hildenbrand, seconded by Pursley to approve April bills (payable in May) of
$45,211.60. Motion carried.
- Hildenbrand advised that bids are coming in to replace the clubhouse windows.
Pursley made a motion, seconded by Rodriquez to accept the Finance report. Motion carried.
FACILITIES ENGINEER (Webster)
The new truck is now being used. Steve Garbaciak was thanked for all his work on this purchase.
Webster has been working on the pool to repair leaks and ready the pool for the season. The opening day for the pool is tentatively set for May 31.
Webster will be attending a ýshort schoolý at Southern Illinois University to help establish classroom hours for his certification. It takes 6 years to receive a Class 2 Water License. Up to a year off of that requirement can be received for classroom work pending a committee review. Webster may be eligible for testing in October 2008.
AD HOC COMMITTEES
RULES AND REGULATIONS COMMITTEE:
Teri Siddall read a summary of the Rules and Regulations report prepared by Sonda Popa. The report will be posted in the clubhouse for 30 days for review by anyone interested.
Willis commented on the Rules and Regulations Report. He suggested that any changes to the rules should be indexed and attached to the file so that notice of changes can be published in the Arrowhead.
SHORELINE COMMITTEE:
In March requests for bids on dredging work and shoreline rocking (cove at spillway, cove at end of Oneida, cove at end of Chickasaw, Comanche Cove/Bayles Lake Shoreline) were sent to Craigs Concrete and Excavating, Gilman; Lee Farms, Onarga; James Balk Excavating, Buckley; Merle Roy Constructions, Paxton. One bid has been received. New requests will be sent out giving 10 more working days for receipt.
Pursley brought up discussion of the ditch along Iroquois Trail. The Board discussed concerns of erosion and the need to be filling it in. Willis will make contacts on rock sources.
FISHING COMMITTEE
2500 channel catfish will be put into the main lake this month. Walleye will be placed in the main lake in October.
OLD BUSINESS
Willis made a motion, seconded by Pursley to change the 2006 Building Guide Book, page 8, Detached Sheds requirments to ý2 feet from any side property line, and 10 feet from any rear property line. This is subject to any recorded utility easement.ý The motion was tabled to allow the Rules and Regulations Committee to finish preparation of making the Building Guide Book and the LIA Bylaws consistent.
Willis brought up discussion of adding impact fees for construction of driveways, sidewalks or patios made up of concrete or asphalt. Discussion of road maintenance followed. Willis will prepare a proposal.
Garbaciak advised via letter that the new truck is in service and should meet our current and future needs effectively. We were able to take advantage of an additional $1000 rebate.
Garbaciak advised via letter that the speed bumps are installed and most of the responses have been positive. He advised that these first 6 sets are a test to see the impact on the speeding problem in our efforts to make the community safer.
Iverson presented a Memorandum of Agreement from Foth proposing to do the new water plant preliminary engineering work. The estimated fee is not to exceed $75,000 based on a $1.5 Million facility construction cost. Willis made a motion, seconded byOstrowski to approve and sign the above Memorandum of Agreement submitted by Foth. Motion carried.
Iverson brought up discussion of the current guidelines on the size requirements of detached garages.
NEW BUSINESS
A Sybil Kellogg asked about the blue stake near the north gate. Willis advised that he was unable to remove it yet, but will remove it. Improvements at the north gate were discussed.
QUESTIONS FROM THE MEMBERSHIP
A motion was made by Rodriquez, seconded by Pursley to go into executive session. Motion carried.
The Board returned to open session at 10:39 pm.
The Board advised that a personnel issue was discussed during executive session.
A motion was made by Pursley, seconded by Rodriquez to add Phil Santeforte and Cheryl Martinez to the security staff at a rate of $10/hour. Motion carried.
The Board approved the monitor list as presented by Ostrowski.
A motion was made by Pursley, seconded by Rodriquez to adjourn the meeting at 10:40 pm. Motion carried.
Next regular Board meeting will be June 11, 2008 at 7:00 pm.