Mtgmin041107 - Page: 1 of 1


	LAKE IROQUOIS ASSOCIATION April 11, 2007 Board Meeting Minutes The regular meeting of the Board of Directors of Lake Iroquois Association was convened at the Clubhouse on April 11, 2007 at 7:02 p.m. Present were: Phil Iverson, President and presiding officer, Steve Garbaciak, Carol Hildenbrand, Enid Miller, Sandra Ostrowski, Dan Pursley and Norma Matson, Secy. pro tem. Absent was Tracy Rodriquez. 9 guests were also present. The Board opened the meeting with the reciting of the Pledge of Allegiance. A motion was made by Garbaciak, seconded by Pursley, to approve the March 14, 2007 Board meeting minutes. Motion carried. CORRESPONDENCES - An unsigned letter addressed to the Board was received. The Board will take no action on correspondence that is unsigned. - A member on Choctaw Trail wrote concerning fishing lake issues. Iverson responded by e-mail. - Members on Oneida Lane expressed concern about leaves being blown into a nearby inlet, contributing to need for dredging. A note in the Arrowhead will ask membersı cooperation in keeping the lakes and inlets clear. COMMITTEE REPORTS RECREATION -Ostrowski - Ostrowski introduced Bill Hancock, operator of Marine Biochemists, who has been retained to control algae in the Fishing Lake. He presented background on small lake problems with weeds and algae, and outlined his methods of analyzing and correcting them. He pledged to notify Mark Webster 24 hours prior to treatment of the Fishing Lake, and to post notices for relevant post treatment precautions. He also urged Lake Iroquois members to keep him promptly informed of emerging problems. - Shoreline rocking is almost complete. A few are waiting until dredging #2, at west end of fishing pond, is complete. Dredging #1 - $2000 budgeted, $1000 used. The area is seeded. - Balloons and streamers have been received to address the buzzard problem at the beach. Tom Mueller will determine when to put them up. The colors need to be changed every two weeks. - Mark Webster will arrange for purchase and installation of second new dock at the marina. - Ostrowski suggested that seasonal labor be assigned to beach maintenance for 45 minutes, morning and evening, between Memorial Day weekend and Labor Day, weather permitting. Duties could include raking the beach, picking up litter, servicing washrooms, putting up/taking down beach chairs and umbrellas (if purchased), and reporting maintenance or security needs. - Medicines in emergency kit at pool house are current and stocked. - Applications are now being accepted for pool monitor/coordinator. - Water aerobics will be offered again this year. - Pool sign needs to be moved and updated. A motion was made by Miller, seconded by Hildenbrand, to accept the Recreation Report. Motion carried. BUILDING & ROADS ı Miller Permit Requests: - Permit to Gary Davis, 233, 234B, 286 N 070 E Road, to install an 8 X 10 shed, on skids. - Request by Jacob McCoy, 271, 272B, 109 Iroquois Trail, to install a 45ı X 70ı backyard fence, and to replace front deck, no change in size. Permit granted. - Request by Dave Meitz, 201A, ı 202A, 122 Choctaw Trail, for a 3 foot front set-back variance, for a 28ı X 28ı attached garage with 28ı X 6ı covered porch, with upstairs bedroom 12ı9" X 15ı with bathroom. Motion by Garbaciak, second by Pursley, to grant variance after compliance with sump pump discharge correction and installation of reverse-flow valve. Motion carried. Discussion of erosion on property at 247B Pawnee Drive. Owner to be informed that damage must be repaired or LIA will do the work and bill the owner. A motion was made by Miller, seconded by Ostrowski, to obtain the ownerıs signed waiver to permit LIA to do the work, if that option is chosen. Motion carried. Drainage ditch between new houses at 536B, 163 Huron Lane and 538B, 167 Huron Lane, has not been completed per builderıs promise. LIAa will not turn on water service for the house at 167 Huron Lane, and beginning May 1, 2007, builder will be charged a $50 per month, per house, penalty until in compliance with LIA building agreement. Builder of these properties also has a truck parked behind them, on LIA property, and has been asked to remove it. A motion was made by Miller, seconded by Pursley, to seek recovery in Small Claims Court, on back dues and fees owed by the owner of lots: 11B, 054 E 300 N. Township Road; 375B, 114 Shawnee Lane; 376B, 116 Shawnee Lane. Motion carried. Erosion is worsening where Iroquois Trail runs close to the drainage ditch. A water main is close to the surface in one area where soil has eroded away. Mark Webster will set up stakes to measure the extent and speed of erosion over a few months. It was suggested that the Drainage District at Watseka might be a resource for financing repairs. Pursley made a motion, seconded by Garbaciak, to accept the Building and Roads report. Motion carried. WATER-WASTEWATER ı Garbaciak - Approx. 1,424,356 gallons of water were pumped in March which was 1000 gallons more than in March of 2006. - During the heavy rainfall in late March, a surge of run-off rainwater invaded the sewer line through a break at an unknown location, and several homes got water in their lower levels. Illinois Meter Co. was contacted to check nearby sewer lines with a TV device, but the problem has not been located. Garbaciak moved, seconded by Miller, to authorize $2500 to pay for more extensive searches of sewer lines, in hopes of finding the break before another heavy rainfall has the potential to cause more flooding. Motion carried. - Mark Webster has installed a self-designed air lift at the sewer plant, which is working very well. - Webster will be flushing the water mains on May 1, 2007. - The Loda Sanitary District will meet April 18, 2007 at 7:00 pm at the Loda Village Hall. - The large white "X"s painted on area roads mark known elevations above sea level, to be used in aerial reconnaissance for water line surveys. Hildenbrand made a motion, seconded by Pursley to accept the Water-Wastewater report. Motion carried. MEMBERSHIP ı No new members. SECURITY (Pursley) - Security Officer Bill Willis worked 17 hours in March. - Mr. Willis searched for a group of three roaming dogs, and was able to catch one. He advised that he is not equipped to safely apprehend and contain stray animals. Mr. Willis was asked to research costs of a holding cage, capture stick, heavy duty gloves and heavy leash. - Two inoperable and/or unlicensed cars remain on membersı property at 129 Comanche Trail and 106 Pima Lane, and must be removed or stored out of sight. Miller made a motion, seconded by Hildenbrand to accept the Security report. Motion carried. FINANCE - Report submitted by Hildenbrand - March bills totaled $23,570.87. A motion was made by Hildenbrand, seconded by Pursley to approve March bills (paid in April) of $23,570.87. Motion. -Char Mott was thanked for her diligence in contacting members owing back dues and fees, and reducing the delinquent amounts to a small figure. - Pursley moved, seconded by Miller, to invest $90,000 in a CD at best available rate, with a bank other than the holder of our current accounts. Motion carried. Hildenbrand requested an Executive Session to discuss salary matters. Garbaciak made a motion, seconded by Pursley to accept the Finance report. Motion carried. FACILITIES ENGINEER (Webster) - Webster will soon have prices for road surface and pot hole repairs. - Webster was asked to list and obtain prices for tools and equipment needed to carry out repairs and projects around the lake, i.e. battery charger, shovels, picks, etc. AD HOC COMMITTEES RULES AND REGULATIONS COMMITTEE Discussion was had regarding recommendations from the committee in regard to the number of proxy votes that may be held by a member attending the Annual Meeting. Miller moved, seconded by Hildenbrand, to limit the number of proxy votes to two per voting member attending an Annual or Special LIA meeting. Motion carried. (yea-3, nay-2) OLD BUSINESS - Garbaciak moved, seconded by Miller, to have lot 668B, 106 Dakota Drive surveyed, for the purpose of replacing a property pin. Motion carried. - Pool house work will be done "in house" and completed by opening day. - Formal complaint received from eleven members residing on Dakota Drive. Board will review and consider at the May Board Meeting. NEW BUSINESS - Pursley proposed that the question of permitting only one garbage carrier to operate at Lake Iroquois be placed on the Annual Meeting agenda. - Dave Hildenbrand was thanked for preparing a large, framed map of Lake Iroquois for display at the Clubhouse. - Joe Rousseau verified that the American Legion Hall would be open at 1:00 pm, May 19, for Annual Meeting preparations. A Motion was made by Ostrowski, seconded by Miller to go into Executive Session at 11:00pm. Motion carried. The Board returned to open session at 11:16 pm. A motion was made by Hildenbrand, seconded by Garbaciak, to adopt the following wage rates, effective May 1, 2007: Facilities Engineer ı 3% increase, to $38, 989.70 Office Administrator - $8.25/hour Security Officer - $12.35/hour Motion carried. Garbaciak moved, seconded by Ostrowski, to adjourn the meeting at 11:25 pm. Motion carried. Respectfully submitted. Norma Matson, Secretary pro tem.