LAKE IROQUOIS ASSOCIATION

April 9, 2008 Board Meeting Minutes

 

The regular meeting of the Board of Directors of Lake Iroquois Association was convened at the Clubhouse on April 9, 2008 at 7:06 p.m.  Present were:  Phil Iverson, President and presiding officer, Steve Garbaciak, Carol Hildenbrand, Dan Pursley and Tracy Rodriquez.  Mark Webster and 11 guests were also present.

 

The Board opened the meeting with the reciting of the Pledge of Allegiance.

 

Iverson opened the meeting by addressing the need to fill the vacancy left by the passing of Enid Miller. There were three volunteers.  The Board asked Bill Willis to fill the position and finish out the term.

 

There was one correction to the March minutes.  Garbaciak advised that there were 10 guests rather than eight present at the March meeting.  A motion was made by Garbaciak, seconded by Pursley, to approve the amended March Board meeting minutes.  Motion carried.

               

CORRESPONDENCES

               -               Will be discussed in old and new business.

 

COMMITTEE REPORTS

 

RECREATION ý Ostrowski (per e-mails)

-              Hancock will have an estimate on the aerator for the fishing pond by next meeting.

-              The no-wake buoys are in and the hazard buoys will be in by next week.

-              Four letters were sent out requesting bids for dredging work.  No responses to date.

               

                Coyote decoys were discussed for the beach geese and buzzards.  A motion was made by Pursley, seconded by Rodriquez to purchase two decoys. (4 yeas, 1 nay-Willis) Motion carried.

 

BUILDING & ROADS ý No report.

 

               

WATER-WASTEWATER ý Garbaciak

-               Approx.  1,389,460 gallons of water were pumped in March.  This was 202,532 gallons more than last month and 34,890

                gallons less than last year. 

-               LIA was inspected by the EPA and passed their inspection this month.

-              Mark Webster performed normal maintenance on the water and wastewater plants.

-              LIA received another request from the IEPA for more information which we are in the process of providing.

 

Hildenbrand made a motion, seconded by Willis to accept the Water-Wastewater report.  Motion carried. 

 

MEMBERSHIP - Rodriquez

               -               Matt and Tricia Owens ý Lot 117 Mohawk (Lot)

 

               -               Rodriquez brought up discussion of the requirement in the LIA Bylaws to appoint and maintain a membership Committee.  Rodriquez stated her opinion that LIA does not have the legal authority to vote to allow or disallow membership and thus proposes amending the bylaws to no longer include this requirement. The issue was discussed by the Board and the membership present.

A motion was made by Rodriquez, seconded by Ramon Martinez to repeal Article II, Section 3 Election of Board Members which states ýThe Board of Directors shall appoint a Membership Committee of, at least, five Active Members, but no more than two Board members shall serve on said committee.  The Committee shall vote on each applicant for membership and approval or disapproval shall be by majority vote.  Three members shall constitute a quorum for conduction of business.  In case of rejections, the Committee will report to the Board the reason for rejections.ý and Article X Paragraph B Membership Committee which says, ýThe duties of the committee are explained in these By-Laws under Election of Members.ý (32 yeas, 12 nays).  Motion carried.  Note:  Mr. Siddall noted that he felt the yea proxies were not valid.

                                                      

A motion was made by Willis, seconded by Hildenbrand to accept the Membership report.

 

SECURITY ý Pursley

               -               Willis worked a total of 13 hours in March.

               -               Dog bite reported on Wyandotte.  Animal control picked up the animal.

                -              Vehicle violations, excessive noise, driving recklessly on lots and causing property damage, unleashed dogs, vandalism,

                                and speeding violations were cited in March.

 

Pursley brought up discussion of the speed bump consideration.  Willis suggested bringing the issue up at the Annual Meeting.  Hildenbrand suggested polling the entire membership via mail for their input.

 

A motion was made by Pursley, seconded by Willis to purchase up to 6 sets of speed bumps for strategic placement around the community. (3 yeas, 2 nays) Motion carried.   Iverson, Hildenbrand, and Rodriquez noted that they wanted to delay the purchase by two weeks to allow input from the entire membership via a written poll.  This was cited as the reason for the nay votes by Hildenbrand and Rodriquez.

                               

Garbaciak made a motion, seconded by Hildenbrand to accept the Security report.  Motion carried. 

 

 FINANCE - Hildenbrand

                -              March 2008 bills totaled $20,455.41.

                               A motion was made by Hildenbrand, seconded by Pursley to approve March bills (payable in  April) except for the Foth

                                and Van Dyke engineering bill (due to further breakdown needed) of $14,910.74.  Motion carried.

 

               A motion was made by Hildenbrand, seconded by Willis to purchase a gift certificate for Alan Dudley to express appreciation for the extensive volunteer bookkeeping/accounting work he has done for the association.

               

                -              Hildenbrand brought up discussion of the poor windows in the clubhouse, need to repair the beach fence, need to improve

                                 the sand at the beach, and work needed on several miscellaneous projects.  Hildenbrand made a motion, seconded by

                                 Pursley to transfer $20,000 from one of our CDs to the Capital Improvement fund for consideration of  projects which 

                                need maintenance.

 

Garbaciak made a motion, seconded by Pursley to accept the Finance report.  Motion carried. 

 

FACILITIES ENGINEER (Webster)

-               Webster has begun the street work.  He advised that the gravel condition which will be present is temporary and will be sealed when

                the street contractorýs work is done.

-               Dave Hildenbrand is presently repairing the piping around the pool.

                                              

AD HOC COMMITTEES

 

OLD BUSINESS 

-               Pursley asked for an update on the work truck purchase.  Garbaciak said the truck should be delivered to the dealer by April 18^th and will need accessories added.

-               April 19^th 7:00 am ý noon the LIA Rod and Reel club bass tournament will be held at the boat ramp.

-              2008 boat stickers should be ready to be mailed this Friday.  Applications will not be accepted at Mr. Willisýs residence, they must be turned in to the LIA office.

-               Iverson met with Rodney Cardinal of Bayles Lake regarding their 4^th of July fireworks celebration.  Mr. Cardinal asked that we assist in keeping cars and boats a safe distance from the launch site which will be the road between the two lakes.  Iverson asked Mr. Cardinal to include Lake Iroquois on the insurance policy.  Mr. Cardinal asked if LIA members and/or the LIA association would consider contributing toward the cost, which is approximately $5000.  The Board will include information in the Arrowhead.

-              Iverson brought up discussion of the upcoming annual meeting and the fact that there will be three board positions up for election. He asked if there was anyone present at the meeting who would like their name included on the ballot.  Two Board members and 2 guests presents advised that they will run.

-              Garbaciak brought up discussion of the north gate sign which fell down due to weather and the need to decide if and how to replace it.  Discussion followed about improving the appearance of that area.

-              Garbaciak brought up discussion of a bill received by the association from Merle Roy for hydrojet work done.   Iverson and Garbaciak will address the matter.

-               Garbaciak asked if Speccio had been advised that a sink hole had opened up.  Hildenbrand advised that Enid Miller had spoken with Speccio. Willis will follow up.

-               Iverson inquired about the Memorandum of Agreement we should have received from Greg Gustafson of Foth and VanDyke on our water tower project.  Webster will follow up.

 

NEW BUSINESS

-               Pursley brought up discussion of a conversation he had with Mr. Moore, an Iroquois County Highway Engineer, regarding whether

                it would be feasible for LIA roads to be taken over by Iroquois County for road maintenance and plowing, etc.  Mr. Moore will gather

                information on the subject for our consideration.

               

QUESTIONS FROM THE MEMBERSHIP

-              Jerry Martin inquired about the percentage increase calculation of the maintenance fee.

-              Jerry Martin inquired about the rules of what can be discussed in executive session.

-              Carl Larson inquired about the EPA inspection and whether LIA publishes the report.  Webster advised that the report is available

                 for public inspection upon request.

-              Teri Siddall asked about the gravel on Pueblo.  Webster advised that it will tighten up over time.

-              Teri Siddall asked for further details on the pet registration.

-              Teri Siddall asked about reckless drivers and how the issue can be improved.

-              Teri Siddall suggested that if we place speedbumps, the school bus company and sanitation companies should be notified.

 

A motion was made by Hildenbrand, seconded by Rodriquez to go into executive session.  Motion carried.

 

The Board returned to open session at 9:49 pm.         

 

The Board advised that a personnel issue was discussed during executive session.

 

A motion was made by Garbaciak, seconded by Rodriquez to adjourn the meeting at 9:50 pm. Motion carried.

 

Next regular Board meeting will be May 14, 2008 at 7:00 pm.  The Annual Meeting is May 17^th at 2:00 pm.