LIA BOARD MINUTES
MARCH 11, 2009
The regular meeting of the board of directors of Lake Iroquois Association was convened at the Clubhouse on March
11, at 7:00 pm. Present were: Phil Iverson, presiding officer; Steve Garbaciak; Ramon Martinez; Tracey Rodriquez; and
Bill Willis. Mark Webster, Char Mott, and six guests were also present.
The Board opened the meeting with the Pledge of Allegiance.
Willis moved, second by Martinez, to accept the February 11, 2009 Board minutes. Motion carried.
CORRESPONDENCES
Carl Larsen,
Greg Gustafsen
COMMITTEE REPORTS
RECREATION - No report
BUILDING AND ROADS: Willis
Permit issued to Donald Schroeder, (lot 327B) for
a portable shed.
Road and side ditch work planned for Iroquois Trail, starting at Pueblo and continuing to Seminole, including Seminole
and Oneida (approximately 1,4 miles) and one thousand feet of side ditch improvements along Iroquois Trail. This bid requires
the complete rebuilding of the base and resurfacing of these roadways. A request for bids was sent to the following: United
Paving, Paxton; Iroquois Paving, Watseka; Toby Construction, Hersher; and Grays Material Service, Gilman. Only one bid was received,
from Grays Materials in the amount of $184,497. This information was forwarded to the Finance Committee. Steel culverts for
driveways to the water plant, sewer plant, and boat parking area have been delivered, and will be installed as soon as time
and weather conditions permit. Speed bumps will be installed after April 1.
A copy of this report is filed with the LIA office.
Garbaciak moved, second by Martinez, to accept the Building and Roads report. Motion carried.
WATER-WASTEWATER :Garbaciak
In February
we pumped 1,089,660 gallons of water, 143,550 gallons less than last month, and 97,268 gallons less than last year. Webster
performed normal maintenance on our water and wastewater plants. We had issues with three of our lift stations and with
our wet well. Due to the heavy rainfall our system was heavily taxed. The lift stations were overwhelmed,
debris jammed two stations, and relay contacts were seized (possible lightning strike?) We had to call Metropolitan Pump to
assist. We had to replace two contact relays, and luckily Mark and Brian (Metro's man) were able to free up the pumps.
Metro left us some spare relays so we have back-ups for the future.
The wet well alarm triggered twice in the wee hours of the am,
and Webster responded. The only problem found was that the high volume of water raised the water level in the well. Both
pumps were running at capacity. Our system handled the situation.
Water tower project: We received a letter from Foth
on March 6th that the IEPA authorized LIA to proceed with the award of the project. We also received word that this award notice
was sent to JETCO and we are awaiting their signing and returning it to us. They have ten days to do so. JETCO's
equipment is starting to arrive at the water plant for the project. It's good to finally get this project rolling. On 2-25-09
Webster met with Illinois Meter Co. to coordinate the line stop and installation of two new control valves at the water tower, to
be done in conjunction with the painting project.
Webster has re-contacted Vanderventer on parts for our back up generator.
We are
looking into "package plants" for the water plant and sewer plant. We met with two representatives. Webster met with Metropolitan
on February 27, and Garbaciak and Webster met with a rep from Seimans Co. They both took all the information and will send proposals.
Webster has retaken the test for his license and is awaiting test results.
A complete copy of this report is available at the LIA
business office.
Willis moved, second by Martinez, to accept the Water & Wastewater report. Motion carried.
MEMBERSHIP
Friedrich(Rick) and Jennipher(Jen) Wilson, 375B & 376B, 116 Shawnee Lane, daughter Marisa. House
Reg and Beckie Green, 394B
& 395B, 103,105 Wichita Lane, Lots.
SECURITY: Martinez
Seventeen hours security patrol. Dog running loose returned
to owner. Second incidence of dog running loose, returned to owner, with warning for second infraction. Two car stickers
issued.
Garbciak moved, second by Willis, to accept the Security report. Motion carried.
FINANCE: Rodriquez
Rodriquez moved,
second by Garbaciak to pay February bills of $19,076.52. Motion carried.
Future financial reports will cover complete prior
month. The board reviewed the preliminary budget submitted by Rodriquez. The board opted to schedule a continued meeting for further discussion on the budget.
Willis moved, second by Garbaciak, to accept the Finance report. Motion carried.
FACILITIES
ENGINEER: Webster
Had a few minor repairs at the wastewater plant, including replacement of a broken manhole cover and lid.
Much time was spent on homework, tours of water and wastewater plants, and engineer studies of package plants. I attended a
three-day conference in Effingham, by IRWA. I met with IMCO to discuss strategies for line stop and valve replacement at the
water tower base. David Hildenbrand and I have been finishing up with the tool shed insulating, heating and clean-up project.
A copy of this report as well as time sheets are available upon request at the LIA office for any member interested. Planned
vacation days: March 19 & 20, March 23.
AD HOC
FISH COMMITTEE:Willis
The LIA Rod & Reel Club requests permission
to place Colorado blue spruce trees around the outside boundary of the existing boat trailer parking area. Thirty-five trees
will be planted.
The LIA Rod & Reel Club requests permission to hold 4 Saturday tournaments 7am to 12noon, and 7 Thursday night
tournaments 6pm to 8 pm, and one children's derby TBA sometime between April and October, 2009.
The LIA Rod & Reel Club requests
permission to place an additional boat dock that will match existing LIA boat docks at the boat ramp. This should be considered
a general membership use dock and not be used for overnight or permanent season boat docking.
By general consensus the Board granted
the three requests.
SHORELINE COMMITTEE
Lots 099A, 198A, 199A have not complied with shoreline rocking requirements. Suspension
of membership and special assessment continues. There have been discussions with the owners of Lot 099A, but as of this date
no action plan has been submitted. Special assessment fees for non compliance have been paid for 198A, 199A. Special assessment
fees in the amount of $200+ have not been paid for 099A.
OLD BUSINESS
BOARD OF DIRECTORS OPEN SEAT
Darrell Aders, 156 Pawnee Drive,
was in attendance and expressed his interest in serving on the Board.
Garbaciak moved, second by Willis, to contract with the engineering
firm of Shivey-Hattery for a study for a new water and sewer plant and loan application, for a fee not to exceed $30,000. Motion
carried.
NEW BUSINESS
"Say No to Speed Bumps" will be removed from the LIA home page web site. The ýFeedbacký link under ýLake
Informationý is the designated site for members to share comments and opinions.
Willis moved, second by Garbaciak, to continue the
use of the speed bumps this season. -Iverson, requested it be noted that although he offered no alternatives, he believed there
could be a better way to control speeding on LIA roads. Motion carried 3-2.
Bill Willis requested permission to establish a
hiking, biking, off-road vehicle trail from Comanche Trail, paralleling Iroquois Trail and continuing behind the sewer and water plant
area, and connecting with existing trails on the west side of LIA property. Also request permission for volunteers to use LIA
equipment under supervision of the LIA Facility Engineer to establish this trail.
Board permission was granted for these requests.
Bill Willis requested permission to establish wildlife food plots and bird nesting boxes along existing and approved trails
at no expense to LIA.
Board permission was granted for this request.
Phil Iverson resigned from the board effective immediately. The
board accepted his resignation with regret and decided that due to the absense of board member Sandi Ostrowski, and the proximity
to LIA board elections, the position will remain vacant until the annual meeting when the membership can vote on the open seat which
term ends in May of '11. By unanimous consent the board appointed Darrell Aders as recreation chairman. By unanimous consent
the board will reconvene on Wednesday March 18th at 7pm. to continue discussions on the 09-10 budget.
The continued March 11th meeting reconvened on March 18th at 7pm. At the clubhouse.
LIA board members present were: Garbaciak: presiding officer, Rodriquez, Martinez, Willis and Ostrowski. 2 guests were also present.
After discussion, the maintenance fee will be adjusted to reflect the current CPI, which is lower than last year. As of April 1st.
a monthly charge of $3.65 ($43.80 yearly) will be applied to all water statements, to cover loan payments, as adopted on February
11th. Willis motioned, 2nd by Martinez to accept Grays's propsed road project bid for Iroquois Trail, Seminole and Onieda, and
ditchwork on Iroquois Trail and Arapaho not to exceed $189,000. $25,324 will come from the general budget, $163,676 from the general
fund reserve. Motion carried. Martinez motioned to accept the LIA 09-10 budget as presented, 2nd by Willis, carried. The meeting was
adjourned at 9pm.