February 13, 2008 Board Meeting Minutes
The regular meeting of the Board of Directors of Lake Iroquois
Association was convened at the Clubhouse on February 13, 2008 at 7:05 p.m. Present were: Phil Iverson, President and
presiding officer, Steve Garbaciak, Carol Hildenbrand, Enid Miller, Sandra Ostrowski, Dan Pursley and Tracy Rodriquez. Mark Webster and 10 guests were also present.
The Board opened the meeting with the reciting of the Pledge of Allegiance.
A
motion was made by Garbaciak, seconded by Pursley, to approve the amended (adjourning time 10:15 in place of 10:05) January Board
meeting minutes. Motion carried.
CORRESPONDENCES
- Will be addressed during old and new business.
COMMITTEE
REPORTS
RECREATION ý Ostrowski
- The Board
would like to form a dredging committee. Anyone interested, please contact the LIA office. The next dredging area for
consideration is the Comanche/Bayles inlet.
- October
23rd fish stocking took place.
- Algae control
will be addressed in an upcoming meeting.
- The
pool will need to be checked for cracks in the spring. The drinking fountain need to be repaired.16 year olds and those who
will turn 16 this summer will need to register with Sandi Ostrowski to use the pool.
- Water aerobics will again be offered this year.
- We will again be hiring monitors and a coordinator for the pool. Anyone interested, please contact Sandi Ostrowski.
- Ostrowski requested $500 for replacement sand for the beach. The fence needs to be torn down. Replacement is tabled for
this year.
- Buzzard control options are again
being reviewed.
Miller made a motion, seconded by Garbaciak, to accept the Building and Roads report. Motion carried.
BUILDING
& ROADS ý Miller
PERMIT REQUESTS
- No permit requests
- Correspondence was received regarding the new
home project on
whether the Board should contact the
properly due to the extreme cold temperatures. The Board discussed the matter. The construction was already
inspected by
memberýs concern.
-
- Ostrowski inquired on the status of the new construction on lot 11B on the township road. The owner is
delinquent on LIA fees for the last two quarters. The account will be turned over to small claims court if the fees
are not paid
Hildenbrand made a motion, seconded by Ostrowski, to accept the Building and Roads report. Motion carried.
WATER-WASTEWATER ý Garbaciak
- Approx. 1,349,920 gallons of water were pumped in January. This is 98,950 more than last month and 50,490 gallons more
than last January.
- Mark Webster utilized our auxillary pump during the last two rainy periods we had due to the amount of water coming in to
the wet well at the sewer plant.
- The video-taping of the sewers as authorized last month was completed and there are some possible leads as to water
infiltration. It will require digging up some sewer lines which will be done when the ground is safe for the procedure. Mark
Webster has had meetings with Illinois Rural Water Association on this matter. They advised that the best course of action
is to smoke the sewer lines to see where the leakage is. This should not cost LIA any money and will be completed when
conditions are right for the task.
- Mark has finished installing the Direct Call Warning System for our sewer wet well. SPECIAL NOTE: If any of our
members should see or hear (flashing red light or buzzer) on any of our lift stations, please notify Mark Webster of any
board member so we can address the problem in a timely manner. Thanks for your cooperation.
- Webster will be attending an Illinois Rural Water Association seminar February 19-21. Dave Hildenbrand will be filling in for
Mark.
Hildenbrand made a motion, seconded by Pursley to accept the Water-Wastewater report. Motion carried.
MEMBERSHIP - Rodriquez
- Debbie Meents, 163 Huron, Lots 536B and ý of 537B (house)
Miller made a motion, seconded by Pursley to accept the Membership report. Motion carried.
SECURITY ý Pursley
- Willis worked a total of 11 hours in January
and was out 7 times during those hours.
- 4 of the 7 calls were dog complaints. One dog was captured, turned over to
expense, and fees charged.
- A complaint was reported by a builder who had garbage put in his dumpster.
Garbaciak made a motion, seconded by Miller to accept the Security report. Motion carried.
FINANCE -
Report submitted by Hildenbrand
- January 2008 bills totaled $40,363.72.
A motion was made by Hildenbrand, seconded by Garbaciak to approve January bills (payable in February) of
$40,363.72. Motion carried.
- Hildenbrand advised that the finance committee will meet on February 19, 2008 to prepare a budget proposal.
- Hildenbrand requested that the Board purchase a new door for the clubhouse. Hildenbrand made a motion, seconded by Miller
to purchase a new clubhouse door, not to exceed $200. Motion carried.
Ostrowski made a motion, seconded by Miller to accept the Finance report. Motion carried.
FACILITIES ENGINEER (Webster)
- Webster advised that we have gotten two estimates on repair work to the main sewer pumps. The finance
committee will review the bids.
- The new piping for the pool should be here by
February 14.
- Pursley brought up discussion of the pool filters. Hildenbrand advised that the finance committee will recommend
that two be replaced in 2008 and the other two in the following two years.
AD HOC COMMITTEES
- Rod and Reel Club ý The club requested the Boards approval of scheduling fishing competitions again this year. The Rod
and Reel Club would like to place a memorial tulip tree near the boat ramp in memory of William Santefort.
- Rules and Regulations Committee presented a report of their review of the bylaws, restrictions, and covenants for the
Boardýs review and discussion at the March meeting. Norma Matson requested information on when the size requirements
for outbuildings was changed. Ostrowski will provide the committee with the information.
OLD BUSINESS
- Pursley brought up discussion of the animal capture equipment. Bill Willis advised that equipment has been ordered.
- Pursley inquired on the status of bids for the water tower project. Iverson advised that he e-mailed Greg Gustafson and read
Mr. Gustafsonýs response to the Board and membership. Iverson recommended that LIAýs water plant committee reconvene
and start preparing the documents. The Board requested a special meeting with Mr. Gustafson. Iverson will contact
Mr. Gustafson to schedule a meeting. The date will be posted on the LIA website and guardshack as soon as it is
scheduled.
- Bill Willis asked the Board for direction on getting full compliance with vehicle registration. Approximately 30% of
membership still has not registered their vehicles.
- A member suggested that LIA register their pets so that security has a record of who owns any dogs that may get loose.
The Board will include this request in the next billing cycle.
- Pursley brought up an inoperative vehicle which
has been sitting for over a month. Willis will check on the vehicle.
- Iverson brought up discussion of the coyote concern which was raised in a prior meeting. He spoke with a local coyote
trapper, Greg Anderson, and asked if the Board would like to have Mr. Anderson speak at an upcoming meeting. The Board
agreed and Iverson will contact Mr.
NEW BUSINESS
- Iverson brought up correspondence received from a member regarding the rules for the maximum horsepower allowed for
inboard motors. The Board opposed making any changes to the current rules.
- Hildenbrand asked that Char publish in the Arrowhead that the Clubhouse is a public building and, in compliance with state
law, no smoking is allowed in the building at any time.
QUESTIONS FROM THE MEMBERSHIP
- A member inquired of the hole on
Miller will address the situation.
- A member inquired if fines are being charged
on
good standing and no construction extensions will be granted until all fees and fines are paid in full. Pursley made a motion,
seconded by Ostrowski to contact LIA attorney Bob Martensen to pursue an injunction against the lot owner as provided
for in the LIA Bylaws. Motion carried.
- A member reported that they had to have tires patched multiple times in the last month due to debris on the road near the
burnpile. Miller will look at the situation.
- A member brought up the issue of speeding concerns
on
consider closing the back gate due to speeding. The Board and the membership present discussed the matter and the issue
of whether special assessments should be assigned for speeding violations. The Board will open the subject up for
discussion at the March meeting and asks that interested members attend the March meeting to express their views.
- A member asked for clarification of whether the Rules and Regulations Committee is also called the Bylaws Committee. The
Board clarified that the Rules and Regulations Committee has been asked to review the Bylaws, but that they do not
comprise a Bylaws Committee.
- A member brought up discussion of whether there is a membership committee. The Board advised that we do not currently
have a Membership Committee and that these minutes will serve as the required 10 day notice to the membership that at the
March 2008 meeting the Board and all members present will vote on the issue of amending the LIA bylaws requirment
for having a Membership Committee.
A motion was made by Garbaciak, seconded by Ostrowski to adjourn the meeting at 9:50
pm. Motion carried.
Next regular Board meeting will be March 12, 2008 at 7:00 pm.