LIA BOARD MINUTES
FEBRUARY 11TH, 2009
The regular meeting of the board of directors of Lake Iroquois Association was convened at the
clubhouse on February 11th at 7:05 pm. Present were: Phil Iverson, presiding officer, Steve Garbaciak, Ramon Martinez, Sandi
Ostrowski,
A moment of silence was given by those present in recognition of the passing of LIA members Bill Oldenstat and former
board member and board president
The board opened with the Pledge of Allegiance.
Motion to accept the January 14th minutes
was made by: Willis 2nd by Martinez, carried.
CORRESPONDENCES:
Jerry Grodesky
Rob Frerich
COMMITTEE REPORTS
RECREATION: Ostrowski:
A proposed recreation budget was submitted to finance for consideration. Garbaciak motioned, 2nd by Martinez to accept Marine Biochemists
2009 contract for algae control on the fishing pond, carried. Enzyme use to reduce muck buildup on the fishing pond will be discussed
in March.
Motion to accept recreation report by Willis, 2nd by Rodriquez, carried.
BUILDING AND ROADS: Willis:
Permit issued to Cody
Kuester (lot 238 & 239B) for 96 sq. ft. detached structure. Deadline to have shed match house color and siding is June 1st. 2009.
Landscape
extension to June 1st was granted to 184 & 185A.
Status of lot 375 & 376B will be covered in OLD BUSINESS
Willis and Webster will
be meeting with a representative of Toby Construction during the week of February 16th regarding road and ditch work on Iroquois Tr.,
Onieda and Seminole.
Willis and Webster are working on a long term road plan for the future and will give a report to the board when
completed. Legal action and attempts to locate the property owner of abandoned construction site (12B) are ongoing.
Motion
to accept building and roads report by Ostrowski, 2nd by Martinez, carried.
WATER WASTEWATER: Garbaciak: In January we pumped 1,233,210
gallons of water 70,310 less than last month and 116,710 less than last year. Mark performed normal maintenance at our water and waste
water plants. Bid opening was held at Foth's office on 2-6-09 with Steve Garbaciak and David Hildenbrand in attendance. The
2 bids received were from Jet Co for $189,400, and Aero painting for $236,833. All IEPA requirements were met. The next step
is to send a letter of intent upon accepting the Jet Co bid of $189,400. A copy of the sealed bid results are available for review
at the LIA office. Mark is still investigating options for emergency back-up generators to use during power outages. Two proposals received are: Vandervender @$29,000, and Cummins @ $21,000. Mark is also researching options on lift station auto dial-up warning
systems. Two options so far have been Sensaphone @ (approximate) $7,444 and Omniste-Crystal Ball @ $24,380. We are awaiting the results
of Mark's water license exam. Mark will be at the Illinois Rural Water Conference in Effingham February 17-19th. A complete
copy of this report is available at the LIA business office.
Motion to accept water/wastewater report by Willis 2nd by Martinez, carried
MEMBERSHIP: Ostrowski:
No new members.
SECURITY: Martinez: 2009 boat and car stickers are in. Time has been spent on updating security files and formating
security applications for LIA. 7 car stickers issued. 9 hours security patrol.
Motion to accept security report by Willis, 2nd by Rodriquez,
carried.
FINANCE: Rodriquez: January 21 to February 11th bills totaled: $43,477. 25K of the total was payment in full for
2008 roadwork. By mutual consent the board authorized a total of 60 hours for Rodriquez to complete the finance project,
and as of April 1st LIA will charge $35 for a bounced check. Repeat offenders will be turned over to the state attorney for legal
action.
Motion to pay January bills by Ostrowski, 2nd by Martinez, carried
Motion to accept financial report by Willis, 2nd by Martinez,
carried
FACILITIES ENGINEER: Webster: Had a few minor repairs at the waste water plant. Clean up at the plant began as temperatures
warmed up. Work on the tool shed project is done with the assistance of Dave Hildenbrand, when time allows. A further details of the
facility engineer summary are found above in WATER WASTEWATER. A copy of this report and time sheets are available upon request at
the LIA office for any member interested.
AD HOC
Shoreline committee: Information on methods of shoreline erosion control
was received from Jerry Grodesky (99-1/2 of 100A), however to date, the the shoreline committee has yet to receive the requested action
plan from Mr. Grodesky, therefore the board's previous ruling remains in effect until there is a resolution in this matter.
OLD BUSINESS:Mr. Martensen presented the final paperwork on the IEPA loan for the water tower project. The estimated cost of construction and installation
of the project, including engineering, legal, financial and other related expenses is to be $270,040. The aggregate principal amount
to be borrowed is $245,040 at a fixed rate of 2.5% for 20 years.
$25,000 will be paid from the LIA water reserve fund.
As of April 1st , 2009, a charge between $3.20 and $4.25 will be applied to all statements issued to users of service provided
by the LIA water/wastewater system for loan payments. Rodriquez motioned, 2nd by Martinez to adopt the resolution, carried. Foth
will draft the letter of intent.
An appeal in regards to permit #248 has been scheduled for February 25th at 8:30.
Impact fee: Willis
motioned, 2nd Martinez, #1. As of April 1st, 2009 upon application for a building permit for new construction of any type will be
charged a $.35 per square foot impact fee. This will include, but not limited to: the main structure, sidewalks, patios and driveways
that will be paved with concrete, asphalt or paving stones. Each permit application shall include a drawing to show the dimensions
of the aforementioned. #2. A permit and $.35 per square foot impact fee will be charged to improve an existing gravel driveway with
concrete, asphalt or paving stones, or install new sidewalks, driveways or patios to existing home. #3. All impact fees received shall
be placed into a road maintenance account only to be used for road and ditch repairs that exceed the annual budget, carried.
NEW
BUSINESS
Rodriquez stated that, in order to minimize damage to county roads, the township board is
imposing a 5 ton limit from
February 1st to May 1st.
Mahomet Aquafir Consortium a group of volunteers who monitor water usage on the same aquifer
LIA uses is looking for donations. Contact Phil Iverson for more information.
Garbaciak motioned, 2nd by Willis to go into executive
session for discussion on board position vacancey at 10:50 pm.
Motion to come out of executive session at 11:29pm by Rodriquez,
2nd by Martinez, carried.
Motion by Ostrowski, 2nd by Rodriquez to adjourn the meeting at 11:30 pm to reconvene on February 25th at
7pm. Carried.