LIA Board Meeting

                                                                                              February 10, 2010

 

The regular meeting of the Board of Directors of Lake Iroquois Association convened at the clubhouse on Wednesday, February 10, 2010. The meeting was called to order by President Aders at 7:15 pm. In attendance; Aders, Rodriquez, Ostrowski, Garbaciak, Martinez, Popa and 6 guests.

 

The Board meeting opened with the Pledge of Allegiance.

 

Garbaciak moved, second by Martinez to approve the minutes of the January meeting. Motion carried.

 

Correspondence:

 

None

 

Finance: Rodriquez

 

From January 14, 2010 - February 10, 2010 disbursements totaled $54,933.32. Larger disbursements include $37,647.00 to Jetco, LTD for water tower painting project. $3,344.82 to Shive-Hattery for engineering fees regarding the ditch on Specchio's property, and two checks for $4,166.66 each to ERH Enterprises, Inc for our monthly water and wastewater treatment plant maintenance service.

 

As of January 31, 2010 LIA has $608, 892.12 in recorded assets.

 

The Budget vs Actual report for April 1, 2009 - January 31, 2010 shows $345,368.78 in Total Income and $289,294.33 in Total Expense.

 

Financial reports are available for review by any member of LIA at the LIA office upon request.

 

Respectfully submitted,

 

Tracy Rodriquez - LIA Treasurer

 

Motion by Martinez, second by Garbaciak to accept the finance report. Motion carried.

 

Recreation: Ostrowski

 

Fishing Pond: Confirmed with Marine Biochemists that 2010 will be the 2nd year of a two year contract.  The treatment plan and charge will be the same as 2009.

 

Pool House: needs touch-up painting and shower curtains. Need to budget $2,500.00 for windows to complete project. Pool probably will not need painting this year.

Diving Board: to move for more clearance and to replace, $5,126.00.  Other info:

Chemical controller; $3,375 includes flow cell, flow switch. PH probe, reads ppm, installation, start-up and training.

 

Pulsar 3 chemical reader: $2,965 includes 1HP booster pump, all necessary injection point hook-up,installation, start-up and training.

 

Pulsar Tablets: 100 lbs @ $228.95 *daily use is 2 lbs per 10,000 gallons of water.

 

Acid Magic = muriatic acid substitute. 5 gallon drum $79.00 55 gallon buoy $255.00

 

Chemical testing of pool water and pool operation seminar: March 25 & 26 in Indiana $275.00

 

Walking/riding trails; Committee needed. Nick & Tracy Rodriquez have volunteered.

 

Need to level out some areas before cutting a trail. Trailhead signs and direction posts are needed.

 

Popa moved, seconded by Garbaciak to accept the recreation report. Motion carried.

 

Garbaciak moved, seconded by Rodriquez to pay registration ($275.00), lodging and per diem for a representative from LIA to attend Certified Pool Operations course. Motion carried.

 

Roads & Buildings:

 

Review of agreement to provide road specification and handle bids from Shive-Hattery.

 

Motion by Martinez, second by Garbaciak to approve the design phase (1, 2 & 3) of Shive-Hattery proposal.

Motion carried.

 

Paperwork turned over to Martensen-Niemann for Rodgers house on Co. Rd. 300N. They will check to see if we can pursue condemnation of property in court.

 

Action on building and landscaping for lot 493, and 494 1/2, Diane Oldenstedt.

 

 

Motion by Popa, second by Martinez to send a letter to homeowner advising them that we understand that they have had some extenuating circumstances and hardships, but they have not met their construction requirements.  They have until June 1, 2010 to complete the drainage, final grade, seed/sod, landscape and porch/patio. If not completed by this time, someone will be hired to complete these projects and bill will be sent to homeowner.

 

Motion carried.

 

Water/Wastewater: Garbaciak

 

In January we pumped 1,838,310 gallons of water 616,310 gallons more than last month and 605,100 more than last year. The increase in higher use is two-fold. #1..we did some extra flushing to clear our main filters to improve flow and #2..we found the house at 106 Pima had a broken water line under the house. A good neighbor informed us that there was water running on the ground around it. Dave Hildenbrand and I inspected the property and found water pouring out from under the house. We attempted to shut it off, but to no avail. I contacted ERH and they sent out a crew and got the water turned off. We have no idea how long this was going on as no one is at this address regularly. Thanks to the good neighbor for letting us know. (IF ANYONE SEES SOMETHING ABNORMAL, PLEASE LET ANY BOARD MEMBER KNOW SO WE CAN CHECK IT OUT.)

 

ERH Report:

 

Continued painting inside the water plant, including the floors.

 

Replaced the site tubes on the detention tank and filter.

 

Installed new heat ducts.

 

Repaired the toilet.

 

Excavated at corner of Wyandotte and Chippewa, possible water leak? No problem found. Refilled roadway.

 

Moved wasted sludge from digestive to our drying beds.

 

Serviced equipment at sewer plant.

 

Routine operations and maintenance at both plants.

 

Complete report at LIA clubhouse.

 

As you can see the light on the water tower has been installed and appears to be working fine.

 

We are still waiting on the final paper work to complete our loan package for the tower.

 

When inquiring about our sewer plant project we found that they (IEPA) had not gotten to it yet and that we had to give "them" a 30 day extension to review or go to the bottom of the list.

 

Also, we found out that we are not eligible for an IEPA loan on our sewer plant. We are pursuing a low interest loan with the Department of Agriculture.

 

I spoke with Verizon about getting phone lines for our sense-phones at lift stations. Date is set for 2/15/10. Dave Hildenbrand and JR Ptacek (ERH) will guide and number stations for phone installers.

 

Salty water - We experienced a stuck valve in our softening system causing a heavy concentration of brine to get out. The valve was repaired and we flushed the system fire hydrants. We are sorry for the inconvenience. We addressed this as soon as we found out about it. The stuck valve in brine tank will need to have further work done to it for proper operation. Work will be done ASAP.

 

A complete copy of this report is available at the LIA business office.

 

Respectfully Submitted, Steve Garbaciak

 

Motion by Popa, second by Martinez to accept Water/Wastewater report. Motion carried.

 

Roger Meyer of Berns, Clancy and Associates was in attendance to give a preliminary report on joint waste water treatment plant.

 

Membership: Popa

 

No new members this month.

 

Security: Martinez

 

Total hours worked:

 

 4 phone complaints:

 

 1/2/10 2 barking dog complaints:

 

 7:30 & 9:30 dog left out in cold weather

 

 1/7/10 Vehicle by LIA Marina blocking road and traffic

 

 1/22/10 Vacant house visited -informed owner of upkeep outside

 

 1/23/10 Homeowner called:  reported being followed by small red car -

 investigated  3 hours

 Office work 2 hours

 Security Patrol 7 hours

Total hours: 12

 

Motion by Garbaciak. second by Popa to accept security report. Motion carried.

 

AD/HOC: No report

 

Facilities Operations Manager: Hildenbrand

 

Total hours worked for the month of January 51 1/2

 

Most of the month was spent plowing and salting roads.

 

The gator was picked up and returned by Arends Bros. in Melvin, IL to be gone over and serviced. New seats that were ordered by Martinez have been installed.

 

Work has been started on the small equipment to have it ready for spring.

 

Reminder to Board Members: Please make a list of any projects that need done and put in order of importance.

 

Respectfully submitted,

 

David Hildenbrand

 

Old Business:

 

Motion by Rodriquez, second by Garbaciak to pay Dave Hildenbrand $25.00 a month toward his cell phone bill for LIA use, beginning February. Motion carried.

 

Unemployment claim against LIA was denied.

 

Still working on revisions of handbook and building rules. No changes have been made as yet.

 

New Business:

 

Emily Medlock is spearheading a committee of friends to plant a tree and place an engraved bench at the

playground in memory of Natalie Johnson.

 

2010 budget is being drawn up.

 

Motion by Garbaciak, second by Martinez to go into executive session at 10:45pm. Motion carried.

 

Returned to regular session at 11:05pm.

 

Motion by Popa, seconded by Ostrowski to give both Cheryl Martinez and Char Mott each a $2.00 an hour raise, beginning Mar 1, 2010. 4 ayes, 1 abstention. Motion carried.

 

Motion by Garbaciak to adjourn at 11:15 pm. Second by Popa. Motion carried.

 

Respectfully submitted,

Sonda Popa