LIA BOARD MINUTES: JAN. 14TH 2009
The regular meeting of the board of directors of Lake Iroquois Association was convened
at the clubhouse on January 14th at 7:10 pm. Present were: Phil Iverson presiding officer, Steve Garbaciak, Ramon Martinez, Sandi
Ostrowski,
The board opened with the Pledge of Allegiance.
Motion to accept the Dec. 10th minutes was made by Willis, 2nd by Garbaciak carried.
CORRESPONDENCES:
Marine Biochemist regarding fishing pond treatment for this year, will be reviewed in March.
Rob Frerichs
Pat Beck
Mr. Greg Gustafson gave a status report on the water tower project which is covered under the water/waste water committee report.
COMMITTEE REPORTS
RECREATION: Ostrowski intends to have a budget proposal for recreation by the March meeting.
Motion to accept recreation report by Garbaciak, 2nd
by
BUILDING AND ROADS: Willis:
No new permits issued in past month.
Willis submitted the 2009 roadwork proposal for
board review, and estimate from Grays Material of Gilman, Il. for rebuilding and repaving Iroquois Trail from
By unanimous consent, the board voted to suspend Keuster as a member of good standing for disregarding notice to apply for a shed permit.
Committee recommendation for resolution to permit H258 violations: July 12th 2008 is the digging date, as stated by the contractor at the December board meeting, therefore permit expiration date is January 12th, 2009. A $100 assessment is to be taken from the building bond posted by permit holder for multiple violations. Contractor must notify LIA in writing when required landscaping is completed on or before May 1st , 2009. By unanimous consent, the board accepted the committee recommendation.
Notice has been sent to lot owners Bruce and Jan Emmerling, that Permit H-249, 123 Dakota, expired on December 10th.
Impact fee discussion will be tabled until March.
Motion to accept building and roads report by Garbaciak, 2nd Ostrowski carried.
WATER WASTEWATER: Garbaciak
We pumped 1,303,520
gallons in December, 102,970 more than last month and 52,550 more than last year is attributed to the holiday season ( as in prior
years). For the year, we pumped and treated 17,879,208 gallons of water, 613,962 gallons less than less than last year. The
daily rate was 48,850, 1,816 more than last year. This is a good trend, as we have more homes on line using water. Normal maintenance
was performed by Mark on our water/waste water plants, including repair on the sewer plant blower (belt). Thanks to David Hildebrand
for his help when the area lost electricity. We put our back-up pumps into our wet well. Our alarm system notified Mark and Dave that
there was a problem. The generator kicked in as it is supposed to, but the electricity was not transferring to the main pump. Mark
is looking into a portable generator that can be moved to lift stations in an emergency. Critical emergency efforts can not
be made without electricity. We are awaiting the results of Mark's test for his wastewater plant license. Steve attended the bid opening
at Foth on December. Seven bids were received ranging from $189,400 to $297,500. It was brought to our attention that JetCo, the lowest
bidder, had not advertised in their local (
Motion to accept water/wastewater report by Willis, 2nd by Rodriquez, carried.
MEMBERSHIP: Ostrowski:
No new members.
SECURITY:
Willis has stepped down from security
completely to dedicate his full attention to roads and building.
No one has taken responsibility for the damage done to the front gate.
Motion to accept security report by Garbaciak, 2nd by Ostrowski, carried.
FINANCE: Rodriquez:
December bills totaled: $ 22,718.61 Rodriquez gave each board member a current copy of the LIA balance sheet to review for the February meeting in preparation for the next budget cycle.
Motion to pay November bills by Rodriquez, 2nd by Garbaciak, carried.
Motion to accept financial report by Willis, 2nd by
FACILITIES ENGINEER: Webster:
Water was turned off after a utility contacted Mark about water leaking from the house crawl space at 134 Chippewa, which is presently unoccupied. Trash pumps had to be run during the power outage on December 27th. Dave and Steve's assistance was greatly appreciated. We are currently working with Vandevvanter Engineering on the back up generator for the waste water treatment plant, and are putting together proposals for back up at the lift stations. The clarifier at the water treatment plant has been unclogged and deiced several times. LIA buildings: I have been doing some painting in the water plant, insulating the tool shed has begun with help from David Hildebrand, and the use of Jim and Mimi Reif's scaffolding. Roads: Time and effort has been spent plowing, sanding, salting, maintaining LIA equipment for winter use, and cleaning up tree limbs after winter storms as time and temp. allow. A copy of this report and time sheets are available upon request at the LIA office for any interested member.
AD HOC
Shoreline: The board, by unanimous consent directed Willis to send Grodesky a certified letter stating he has 10 days to pay back assessments, or his water will be shut off.
OLD BUSINESS:
The building and road committee met on December 16th 2008. Those present were Bill Collins, Jim Reif, David Hildebrand, Carl Larson, Tom Guilfoyle and Bill Willis. After discussion of several issues the board requested their recommendation on, they are as follows:
The permit holder and building chair will be the contact persons on any permit issues.
The permit issue date, not digging date will stand as the date that begins the 6 month time line.
(this will need to be changed handbook & where necessary)
It is the contractors responsibility to notify LIA for required inspections, and follow LIA guidelines to build at LIA. The LIA facility engineer, building chairman, or board member will have the authority to issue a stop order until such required inspections are completed and approved by LIA.
The LIA By-laws are still under legal review.
To date, no member has expressed an interest in the open board seat. A notice will be put in the Arrowhead and Website. Anyone interested may contact Phil Iverson @ 386-9540, or any board member.
NEW BUSINESS
None.
The board was called to executive session by Rodriquez at 9:55pm.
The board came out of executive session at 10:40pm.
Motion to adjourn meeting at 10:40pm by Garbaciak, 2nd by Rodriquez, carried.