January 9, 2008 Board Meeting Minutes
The regular meeting of the Board of Directors of Lake Iroquois
Association was convened at the Clubhouse on January 9, 2008 at 7:03 p.m. Present were: Phil Iverson, President and presiding
officer, Steve Garbaciak, Carol Hildenbrand, Enid Miller, Sandra Ostrowski,
The Board opened the meeting with the reciting of the Pledge of Allegiance.
A motion
was made by Garbaciak, seconded by Hildenbrand, to approve the December Board meeting minutes. Motion carried.
CORRESPONDENCES
- Iverson advised of a correspondence from Mike Johnson regarding the back gate poles needing to be removed. Webster
removed the poles.
- Garbaciak will address a sewer correspondence
received from Leona Madaj during his committee report.
COMMITTEE REPORTS
RECREATION ý Ostrowski
No Report.
BUILDING & ROADS ý Miller
PERMIT REQUESTS
- No permit requests
- Miller met with the owner of lot 11B and reviewed his one year
is currently not in good standing due to non-payment of Association fees and has exceeded the construction time
limit set by LIA bylaws.
Pursley made a motion, seconded by Garbaciak, to accept the Building and Roads report. Motion carried.
WATER-WASTEWATER ý Garbaciak
- Approx. 1,250,970 gallons of water were pumped in December.
- 18,493,170 gallons were pumped for the year 2007 which is approx. 14,000 less than in 2006. We are holding steady in our
water usage considering our population is increasing.
- Garbaciak advised the board of the failure of one of our two main seewer pumps last month. A relay had broken and shorted
out. Due to the severity of the problem, acrid fumes and smoke in pump house, Metropolitan Pump was called in and parts
were ordered. Webster got our two auxilliary pumps working temporarily and stayed up all night to make sure they kept
running. Dave Hildenbrand also helped to keep the auxilliary pumps running. Garbaciak advised that the recent severe rains
compounded the problem and did not allow the service technician to get the system repaired/completed until until Tuesday,
January 8, 2008.
- Garbaciak gave a special thanks to Dave Hildenbrand for assisting with this matter and to Mark Webster for service above
and beyond his duties.
- Regarding the correspondence from Mrs. Madaj, Garbaciak addressed the board and membership present. ýAgain we
apologize for the inconvenience and angst this has caused, but we really are trying to get this situation under control and the
problem solved once and for all. We value all of our members, weekenders and permanent residents alike. Thank you all for
your cooperation.ý
A member asked regarding
the condition of the water tower, water system and sewer system. Garbaciak advised that the interior painting of the water tower
is scheduled. Another member inquired whether a study has been done on the structural integrity of the water tower. Garbaciak
advised that the study was already done and that the report was available for review.
Miller made a motion, seconded by
Pursley to accept the Water-Wastewater report. Motion carried.
MEMBERSHIP - Rodriquez
- No new members
Ostrowski
made a motion, seconded by Hildenbrand to accept the Membership report. Motion carried.
SECURITY ý Pursley
- Willis worked a total of 4 hours in December
and donated those hours.
- Routine patrol was completed.
- 2 dog complaints were received and addressed.
- Rodriquez inquired if any contacts had been made regarding coyote control. Iverson will contact a local trapper for more
information.
Garbaciak made a motion,
seconded by Miller to accept the Security report. Motion carried.
FINANCE - Report submitted by Hildenbrand
- December 2007 bills totaled $44,634.39.
A motion was made by Hildenbrand, seconded by Garbaciak to approve December bills (payable in January) of
$44,634.39. Motion carried.
- Hildenbrand advised that she will pick up the new cell phone for Mark Webster this week.
Miller made a motion, seconded by Pursley to accept the Finance report. Motion carried.
FACILITIES ENGINEER (Webster)
- The well repair was finished today and a new pump and piping were installed. We currently are pumping 74 gallons per
minute. There were several problems encountered during the repair, including an obstruction of dirt and gravel at 225 feet
down (our wells are 281 feet deep). After clearing the obstruction and further video inspection, the intake
screens at
the bottom of the well were cleaned and the well was flushed of all debris.
Webster explained the reason for repairing the current well rather than digging a new well. The backup pump has been used
for the last month.
- Webster is looking into replacing the controls for the main pump. Webster will be getting bids on this work.
- Webster advised that he believes that there is a breach in the sewer system and that the system may need to be video taped
again.
A motion was made by Miller, seconded by Ostrowski to spend up to $2,500 to start the sewer video taping and to
get a bid on the cost of video taping the entire system. Motion carried.
- Iverson brought up discussion of the auto-dial callup alarm for the sewer system. A motion was made by Garbaciak, seconded
by Hildenbrand to purchase the system not to exceed $1200. Motion carried.
- Iverson brought up discussion of the water plant project and the time frame to begin the project. He will contact Greg
Gustafson of Foth and VanDyke to discuss the schedule.
AD HOC COMMITTEES
- Fish Committee ý Mr. Willis advised that the committee has determined what they will request the lake and pond be stocked
with in 2008.
- Rules and Regulations ý The committee did not meet in December. Ostrowski will ask Sonda Popa about the date the next
meeting is scheduled to be held.
- Pursley brought up our prior discussion of pet violations. The LIA bylaws currently have a leash law and the Board
discussed instituting penalties for violations. Pursley made a motion, seconded by Miller to publish in the Arrowhead that
l eash law violations will now produce a fine of $100 first offense, $200 second offense, $300 third offense and that the
animal will also be turned over to
expense.. (5 yeas, 1 abstention-Ostrowski) Motion carried.
- Pursley brought up discussion of two areas of
road which are in very bad condition. Webster will address the situation.
- Ostrowski brought up the status of the location of the burnpile. Webster and Iverson will research the options.
NEW BUSINESS
- Iverson brought up the broken sign at the back entrance to
request
for suggestions for a sign design, etc.
- Rodriquez asked regarding the policy for salting roads in icy conditions. Webster advised that he salts hills and
intersections which are particularly icy. He advised that if there is an intersection or hill where a resident is having trouble
due to excessive ice, the resident should leave him a message at the water plant.
QUESTIONS FROM THE MEMBERSHIP
- A member addressed the Board about concerns over the condition of a property near his home which is not being properly
maintained and where the rocking on the lakeshore is unmaintained. Willis will contact the owner.
- A member inquired of the Board why sewage is backing up in to their basements. The Board explained the current status of
the sewer system and the work being done to address the problem.
- A member inquired about sledding on the dam. The Board advised that sledding on the dam is allowed.
A motion was made by Garbaciak, seconded by Ostrowski to go into
executive session at 9:25 pm. Motion carried.
The Board returned to open session at 10:05 pm.
A motion was
made byHildenbrand, seconded by Garbaciak to approve spending $1200 to replace the piping around the pool. Motion carried.
A
motion was made by Rodriquez, seconded by Pursley to insulate and heat the small shed( with a donated furnace) up to an amount of
$2000. Motion carried.
A motion was made by Garbaciak, seconded by Ostrowski to adjourn the meeting at 10:05 pm. Motion carried.
Next
regular Board meeting will be February 13, 2008 at 7:00 pm.